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OVERVIEW AND VISION

OVERVIEW AND VISION. Module 2. IAS - CIS History. January 2001 – Three IAS teams formed February 2001 – IAS teams meeting March 2001 Requested list of all IAS component issues from states May 2001 – IAS teams meeting – Identified issues within IAS components

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OVERVIEW AND VISION

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  1. OVERVIEW AND VISION Module 2

  2. IAS - CIS History • January 2001 – Three IAS teams formed • February 2001 – IAS teams meeting • March 2001 • Requested list of all IAS component issues from states • May 2001 – IAS teams meeting – • Identified issues within IAS components • Developed plans for improving OIP, TCAS, PRMS, WFP, WMS, FFIS and other IAS components • Developed plan for creating the CIS • August 2001 • PRMS simplified data entry, map based data entry, and contributions

  3. IAS - CIS History • August 2001 – TCAS revised to add location worked • January 2002 - PRMS quarterly goals • July 2002 – TCAS & PRMS farmbill revisions • Conservation Information System • March 2002 - Review by Budget-Finance officers in six states • June 2002 – Review by Operations team in six states • August 2002 – Released CIS to NRCS State Office leadership teams • September 2002 – Train the trainers on CIS

  4. Major Information Components of the IAS – The whole is greater than the sum of its parts. • Strategic Plan sets the direction and focus for the agency. • Business and Performance Plans database • Work Load Analysis (WLA) • Performance Results and Measurement System (PRMS) • Total Cost Accounting System (TCAS)- • Foundation Financial Information System (FFIS) • Combined Administrative Management System (CAMS) • Workforce Planning (WFP) • Program databases for – WRP, WHIP, CRP, EQIP, Watersheds, RC&D, etc.

  5. Accountability System Purpose • Establish budget and program credibility • Link Agency performance to strategic plan goals • Analyzes NRCS and Partner Workload • Account for time and funding • Articulate accomplishments • Link changes in funding and workload

  6. Benefits of an Integrated Accountability System • Informed decision-making • Time saved entering/accessing data • Minimal data entry • Simplified key management data • Standard management reports • Secure, appropriate access levels • Open access to data

  7. Goals For the IAS Teams • Create an Executive Information System • Fully Integrate All Components of the Accountability System

  8. Integrated Accountability System Teams • IAS Field Steering Team - Identifies improvements and provides guidance for EIS Needs • IAS Implementation Team (Division Director Level) Provides staff and expertise to make improvements • IAS Ad Hoc Implementation Team - Consists of IAS component leaders

  9. IAS Field Steering Team Members • Dan Runnels IAS Field Steering Team Leader • Apolonio Miranda District Conservationist, Kansas • David Elliot Soil Conservation Technician, Alabama • Kim Brannen FOCS Coordinator, South Dakota • Marsha Roll State IAS Coordinator, Des Moines, IA • Tish Toomer Economist, Richmond, Virginia • Jackie Pashnik GIS Specialist, Rhode Island • Marlin Jordan ASTC, Louisiana • Lori Chavez NRI Specialist, Madison, Wisconsin • Lauri Ho RC&D Coordinator, Hawaii • Tom Rabel Webster Soil Conservation District, Point Pleasant, West Virginia

  10. IAS Implementation Team Members • Diane Gelburd Director, Ecological Sciences Division, • Jack Crews Director, Financial Management Division • Mary Thomas Chief Information Officer • Karen Karlinchak Director, Human Resources • Ann Dubey Director, Budget Planning and Analysis • Dan Lawson Director, Strategic and Performance Planning Division • George Rohaley Acting Director, Resource Inventory Division • Jose Acevedo Associate Chief, Programs • Jack Carlson Director, Information Technology Center • Edward Biggers Director, Management Services Divsion • Andrew Johnson Director, Civil Rights Division • Horace Smith Director, Soil Survey Division • Angela Gray Team Leader, Allocations Team • Joan Comanor Director, RC and D Division • Steve Probst Soil Conservationist, OMOD • Ken Tootle IAS Coordinator And Team Leader

  11. IAS Ad Hoc Implementation Team Members • Ken Tootle Integrated Accountability System Coordinator • Debbie Curtis FFIS Representative • Hans Heidenreich CAMS Representative • Diane Anderson WFP Representative • Dale Miller TCAS Representative • Toni Beaton Budget Formulation Representative • Jon Vrana PRMS Coordinator • Dave McKay Programs • Mike Kolman Performance Measurement • Patty Durana PRMS Outcomes Representative • Dan Runnels WLA Representative • Harrell Geron WLMA Representative • Steve Probst Business and Performance Plans Representative • Marjorie Harper NRI Representative • Terry D’Addio RC&D Representative • Wendall Oaks ITC FTC Representative • Harry Slawter National Wetland & Wildlife Programs Leader

  12. Guiding Principles • No Sacred Cows (The team could revise any of the accountability systems.) • No duplication of data entry. • Minimize reporting burden on field staff. • Use data from existing sources whenever possible. • Meets customer needs, including the conservation partners • Provides simplified use of key management data at all levels

  13. Guiding Principles, (cont) • System should flexible and adaptable • Eliminate side records • Collect only that data essential for accountability (inputs, outputs and accomplishments). • Provides for easy access and less time required for all users to enter or access data • Eliminates the entry of duplicate data between business area databases • Contains links to all of the data in one central location

  14. Vision for the Executive Information System • An Executive Information System is a tool that provides direct on-line access to relevant information in a useful and navigable format. • An EIS is timely, accurate, and navigable. • Provides data for management at all levels of the conservation partnership • The name for our conservation partnership’s EIS is the Conservation Information System (CIS)

  15. CIS User Groups • The NRCS Conservation Information System (CIS) should accommodate the following: • Congress • NRCS and District Field Employees • Top Management • National, Regional, and State Office Employees • Conservation Partners • General Public (linked to FirstGov)

  16. Key Tasks For Completing CIS • Complete the integration of information between all the components of the IAS • Availability of all components through a Web Farm • Each component needs to have a Web Based Interface for all Components • Determine management information needed at each level of the agency and partnership • Develop needed data • Provide data through CIS Portal Concept

  17. Key Accountability Questions • What are the technical assistance costs and associated support costs for each program this year? • On What programs and activities are NRCS employees spending their time? • What are the daily accomplishments towards achieving performance targets by NRCS and the conservation partnership? • How many funds have been allocated and how much of the funds have been obligated? (Under development)

  18. Key Accountability Questions • How many funds have our partners and others contributed to our programs? • How many direct and reimbursable dollars have been outlaid for this fiscal year? • What are the costs and staff years worked for NRCS staff by organization level and functions? • What are the technical assistance costs, obligations, and outlays by organization level and function for NRCS programs?

  19. IAS - What’s Next • Conservation Journal – A field tool that allows TCAS and PRMS entry in one location • Programs Operation Information Tracking System (POINTS) • A consolidated system that provides all program information in one location • Populated by E-Contracts, Toolkit, and POINTS data entry screens • Provides accountability for farmbill programs

  20. Accountability GeoData Viewer

  21. IAS - What’s Next • Data Warehouse expansion • Central access toall IAS data • Allows creation of Activity Based costing and Total cost of programs reports and models • Provides information for additional CIS reports • Conservation Information System – Phase 2 • Additional combination reports such as an TCAS planning efficiency report that compares acres planned vs TCAS Planning time • Answer other key accountability questions • Incorporate key program information from POINTS and outcomes

  22. CIS Implementation Timeline • Milestones Date • CIS online and accessible with PRMS leadership level of security August 6 • Announcement by bulletin that CIS is available for State Leadership August 9 • Develop marketing plan August 30 • Rollout to CET - Executive presentation September 3 • NHQ train the trainer session September 5 • Train the trainer sessions in East and West September 9-13 • Begin evaluation period by state leadership September 16 • WEBCAAF- Security System online October 1 • CIS report availability decisions for WEBCAAF implementation October 1 • Revise CIS for WEBCAAF security levels October 21 • State leadership and above review comments due November 1 • Revise CIS based on comments December 2 • Revise training materials & provide to state trainers December 16 • Open CIS to field level use with training January

  23. Thank you!

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