Transit Asset Management Requirements 2019

1. Transit Asset Management Requirements 2019 Rural Transit Assistance Center Annual Conference March 11-12, 2019 Emily Grenzke, MIAM

2. Overview • Introductions • 2019 Schedule Update • Grantee Mode Designation • 2019 Capital Needs Survey Update • Target Setting Process

3. Congratulations!!!! On completing the first Illinois Group TAM Plan Completed ahead of schedule Approved by IDOT Compliant with the FTA Rules

4. 2019 Schedule Update

5. 2019 Schedule Overview

6. Annual Schedule – Grantee Actions

7. New Checklist provides reminders of activities

8. Grantee Mode Determination

9. Mode Determination for Grantees • There was confusion with agencies reporting incorrect ridership by mode in the 2018 Capital Needs Surveys • This impacts both CNA and NTD reporting accuracy Example Ridership Table from Grantee Tab

10. Please Update for 2019 Capital Needs Survey • Double check Grantee information tab in the CNA Survey this year • FTA National Transit Database (NTD) Glossary provides guidance on modes • https://www.transit.dot.gov/ntd/national-transit-database-ntd-glossary

11. Paratransit (also known as Demand Response) • A transit mode comprised of passenger cars, vans or small buses operating in response to calls from passengers or their agents to the transit operator, who then dispatches a vehicle to pick up the passengers and transport them to their destinations. A demand response (DR) operation is characterized by the following: • The vehicles do not operate over a fixed route or on a fixed schedule except, perhaps, on a temporary basis to satisfy a special need, and • Typically, the vehicle may be dispatched to pick up several passengers at different pick-up points before taking them to their respective destinations and may even be interrupted en route to these destinations to pick up other passengers. The following types of operations fall under the above definitions provided they are not on a scheduled fixed route basis: • Many origins - many destinations • Many origins - one destination • One origin - many destinations, and • One origin - one destination Source: FTA

12. Other Mode Types • Bus - A transit mode comprised of rubber-tired passenger vehicles operating on fixed routes and schedules over roadways • Vanpool - A transit mode comprised of vans, small buses and other vehicles operating as a ride sharing arrangement, providing transportation to a group of individuals traveling directly between their homes and a regular destination within the same geographical area. The vehicles shall have a minimum seating capacity of seven persons, including the driver. For inclusion in the NTD, it is considered mass transit service if it meets the requirements for public mass transportation and is publicly sponsored • Rail - Transit modes whose vehicles travel along fixed rails - bars of rolled steel - forming a track • Water Taxi - A transit mode comprised of vessels carrying passengers over a body of water Source: FTA

13. Flow Chart Bus versus Paratransit Yes No No Yes Yes

14. Mode Codes in NTD • For NTD reporting, each mode has a specific 2-letter code. • Buses • (MB) is all general bus modes (think local bus service) • (RB) is Bus Rapid Transit (BRT, e.g. segregated routes, express service) • (CB) is commuter bus (scheduled inter-city service) • Rail • (LR) light rail • (CR) commuter rail • (HR) heavy rail • Other • (DR) is general demand response • (DT) is demand response taxi (when service is operated by taxicab provider, butfacilitated through a rideshare program) • (VP) is vanpool • (FB) is ferryboat • (OR) is true “other” - very specific scenarios; ask Mable • There are more specific ones in the NTD Policy Manual Source: FTA

15. 2019 Capital Needs Survey

16. Please review vehicle types for 2019 Survey • New Fields added in 2019 to support NTD-compliant reporting • Vehicle types are entered to comply with IDOT categories • NTD Vehicle Types will automatically populate to show correct type for reporting Note: All new survey fields are highlighted orange for grantees to review/complete

17. NTD Vehicle Types are very similar to IDOT Types • Bus • Articulated Bus • Cutaway • Minivan • Van • Automobile • Sports Utility Vehicle • Ferryboat • Water Taxi • “Other”

18. Bus and Articulated Bus • Built as one single unit • The driver does not have their own door • May or may not have an ADA lift • Requires a commercial driver’s license (CDL) to operate • May have any number of seats • IDOT Types are reported by • Passenger capacity (>35 = Large, 25-35 = Medium, <25 = Small) • Fuel type (CNG, Hybrid, Hydrogen, blank is Diesel) • Articulated Buses consist of two passenger compartments which are connected in the middle

19. Cutaway • Has an overhead ‘cap’ • Usually has an ADA lift • Light and Medium duty do not require a CDL • Heavy duty does require a CDL • Only one seat in the front of the vehicle • Usually the ‘passenger’ seat is replaced with stairs or door • All Minibuses are considered ‘Cutaways’ in NTD

20. IDOT Cutaway Examples Light-Duty 12-passenger max Medium-Duty 14-passenger max Super Medium-Duty 26-passenger max Heavy-Duty More than 26-passenger max

21. Mini-Van and Van • Standard-sized passenger vehicle • E.g. two seats in the front (one driver one passenger) • No additional overhead ‘cap’ • May or may not have an ADA lift • Both Van and Minivan are NTD entries • Vans are labeled as “Vanpool” in IDOT types Minivan (MV) Van (VN)

22. Automobiles, SUV, and “Other” Automobiles • Passenger cars, up to and including station wagons in size. • Excludes minivans and anything larger. “Other” SUV • A high-performance four-wheel drive car built on a truck chassis. • Most mid-size and full-size SUVs have three rows of seats with a cargo area directly behind the last row of seats. • Compact SUVs and mini SUVs may have five or fewer seats.  Call Mable first!

23. Useful Life Benchmarks • Useful Life is autocompleted based on IDOT vehicle type • Reflects default minimums • Grantees can overwrite Useful Life to match • Your own practice as long as it is longer than the minimum • FTA Defaults https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/FTA%20TAM%20ULB%20Cheat%20Sheet%202016-10-26.pdf

24. New Capital Needs Survey Fields – for NTD • Revenue Vehicles • NTD Vehicle Type (automated) • Date Rebuilt • Mileage This Year • Supports Another Mode (Y/N) • Emergency Contingency Vehicles (Y/N) • Dedicated Fleet (Y/N) • No Capital Replacement Responsibility (Y/blank) • Ownership Type (replaces “Leased” which is now automated) • Funding Type for Original Purchase Don’t forget that Facility Inspections must be done for Condition Scoring! • Non-Revenue Vehicles • NTD Vehicle Type (automated) • Primary Mode (mode codes) • Secondary Mode (mode codes, optional) • Facilities • Parking Facility (Y/N) • Parking Spaces (only for Y above) • Section of Larger Facility (Y/N – replaces capacity questions) • Secondary or Private Mode (optional) • Latitude and Longitude • (Removed structural questions)

25. Target Setting Process

26. What RTAC Provides in June • The CNA data is used to calculate baseline performance against three State of Good Repair (SGR) performance measures required by the FTA Note: Infrastructure performance – slow zones - is not measured in the CNA data

27. What Grantees provide in June/July • Grantees must review the baseline performance results each year and provide • Corrections to any baseline calculations for the current year • Information on • Replacements of vehicles in the next fiscal year that will change the percentage at or below useful life benchmark • Replacements or major renovations of buildings that will improve the condition of any building below a 3.0

28. What happens next • RTAC will circulate final SGR performance target reports that show each grantees individual measures in July • As requested/relevant, grantees will report their individual targets to MPOs in August/September (MOUs may govern individual timing) • IDOT will report the aggregate targets for all Tier II grantees participating in the Group TAM Plan to NTD in October

29. Need More Information? • The Cheat Sheet provides definitions and guidance • The Checklist provides a detailed “to do” list • The Group TAM Plan & flier explain how we got here and where we are going

30. Questions? Mable Kreps at RTAC: mr-kreps@wiu.edu Emily Grenzke at Kimley-Horn: emily.grenzke@kimley-horn.com