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QuickBooks

QuickBooks. What is ?. A way to store scanned documents with the transactions they reference A way to share documents with accountants and other financial advisors A way to keep sensitive documents secure

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QuickBooks

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  1. QuickBooks

  2. What is ? • A way to store scanned documents with the transactions they reference • A way to share documents with accountants and other financial advisors • A way to keep sensitive documents secure • A way to access documents anytime, anywhere an internet connection is available • A way to remotely backup documents

  3. How does work? Scan a document to PDF format and save it to a local hard drive Open the SmartVault desktop client (InBox) Open the folder in which you stored your document(s) and drag & drop them to the InBox Find the transaction in QuickBooks to which the scanned document refers Attach the document from the InBox

  4. Payment Example Bank e-Pay Confirmation + Approved Invoice scanned as a single document to a folder on local hard drive Naming convention Vendor-YYMMDD-amount AndersonAirport-100506-12856.pdf

  5. Deposit Example Handwritten Deposit Slip + Bank Receipt Naming convention DepositWGxxx-YYMMDD-amount DepositSC074-110105-19052.pdf

  6. Open the SmartVault desktop client (Inbox)

  7. Open the folder in which you stored your document(s) and drag & drop them to the Inbox

  8. Anderson Airport - paid $128.56 on 5/6/10

  9. Find the QuickBooks register transaction to which an Inbox document refers. Notice there are no documents attached to this transaction. Anderson Airport - paid $128.56 on 5/6/10

  10. Click the “Attach” paperclip on the right, then choose the “Inbox” option.

  11. Double-click the appropriate document from the Inbox Anderson Airport - paid $128.56 on 5/6/10

  12. The document is attached. You can access it by clicking on the folder. The number below the folders shows how many documents are attached to the transaction.

  13. The folder shows (1) document attached. Open the document by double-clicking on the name.

  14. But WAIT… there’s MORE! Sharing transaction documents is great, but what else can you do?

  15. Attach non-transaction documentation Fiscal year documentation

  16. Questions?

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