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Ventures Winter Guard Meeting & Introductions

Join us in welcoming and introducing the Ventures Winter Guard team. Learn about our mission, values, budget, fundraising, and important information regarding police checks and volunteering. Get involved and be part of our journey!

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Ventures Winter Guard Meeting & Introductions

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  1. Welcome! Ventures Winter Guard September Meeting

  2. Welcome & Introductions • President of the Board of Directors – Lynne Feehan • Director – Jacquie Renaud • Introduction of the Board Members

  3. Board of Directors con't • Shannon Adams – Vice President • Tracey McKelvie – Treasurer • Larissa Robertson - Secretary • Kathy Schaeffer • Tracey Sanders • Shannon Vona • Erica Davidson

  4. JACQUIE – VISION AND MISSION ONE TEAM~ ONE JOURNEY

  5. Mission Statement The Ventures is a youth activity committed to the personal, societal and artistic education of each participant through the medium of a winter guard. We believe in excellence and innovation in all that we do.  

  6. Our Beliefs • Continuous Improvement & High Expectations • Integrity & Kindness • Good Stewardship • Accountability • Communication • Teamwork • Accept the responsibility for the outcomes expected of you. The responsibility of overseeing & protecting something considered worth caring for & preserving. To have engaged and united teamwork based on open communication and superior listening skills. Do the right thing even when no one is watching and be kind in your words and actions. Value excellence and sustained effort through commitment and a strong work ethic.. Celebrate success! Move away from the word “me” and think “we”! Working together to benefit the entire Venture organization. One Team. One Journey.

  7. Budget – Tracey Mckelvie Income includes things like… Expenses includes things like… Administration fees Program expenses Consultation Equipment Uniforms Transportation Accommodations Facility rentals • Corporate contributions • Grants • Fundraising – bingo, calendars… • Profit from Home Show • Membership dues • Uniform fees

  8. income

  9. Expenses

  10. Cadet dues • Option #1 - 2 payments • October 15 - $210 • January 15 - $210 • Option #2 – 7 equal payments • Due on the 15th of every month - $65

  11. A Guard dues • Option #1 - 2 payments • October 15 - $350 • January 15 - $350 • Option #2 – 7 equal payments • Due on the 15th of every month - $105

  12. Fundraising • Sunday October 6th – Annual Lasagna Dinner and Cake Auction  • Tickets $10 in advance – available here today and at both guard practices  • Tickets $15 at the door  • Upcoming Fundraising – Elmira Poultry, Cash Calendars, Lotteries and Draws more to be determined

  13. Police Checks • The Vulnerable Sector Check is restricted to applicants seeking employment and/or volunteering, in Canada, who are in a position of authority or trust relative to vulnerable individuals.  • It is a collection of offence information, including convictions, outstanding warrants, charges and judicial orders available from a local police agency's records management system and other systems/records where authorized. • This check will include sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness.

  14. Police Check Can I apply?   • You must reside in the Region of Waterloo.  Proof of address is required upon record check pick up. How much? • $40 for up to five applications at the same time, per person. The fee will be reduced to $10 for volunteers. Where to apply? • Apply ONLINE now!  A credit card is required for online submission.  Applications can also be submitted at the Police Reporting Centre, 150 Maple Grove Road, Cambridge, Ontario; however, wait times can be unpredictable.  It is recommended to apply well in advance.  Acceptable identification is required, as well as proof of address.  Applicants can choose which location they would like to pick up the completed record check.  

  15. Police Check Who needs one? • Instructors • Chaperones • Floor crew

  16. Who can ride on the bus? • Instructors • Members • Chaperones • Floor crew • Members of the Board of Directors

  17. BINGO • EACH MEMBER’S PARENT OR GUARDIAN MUST VOLUNTEER FOR 4 BINGOS • STARTING WITH THE 2019-2020 – THE PAYOUT OPTION WILL NOTBE AVAILABLE – this change is due to the lack of volunteers and we cannot afford to lose this fundraiser

  18. SLACK TUTORIAL • Slack is a collaboration hub where parents, instructors and members can work together to get things done. •  Everyone will have access to rehearsal times and changes, fundraising reminders, and much more!

  19. In Slack, all information will be communicated in something called a channel • There will be a member, parent, instructor and board of directors channel

  20. Why are we using Slack? Slack will allow us to simplify communication. How do I get Slack? Slack is free to use. You can download slack wherever you download apps for your device. Please check your email for your invitation to join ventureswinterguards.slack

  21. WGI Breakout Meeting • Cadet parents – you’re free to go – please make sure you have signed in with your name, mobile number and email address. • A guard members and parents – stay tuned… 

  22. WGI details… • This trip is NOT confirmed. • If enough funds are not raised to go on the trip, the trip will be cancelled.

  23. Competition dates

  24. Travel Dates • Travel dates - The guard would need to depart on Tuesday March 31, 2020. Our return date is still to be determined but the maximum date would be Sunday, April 5th late in the day. • There will be a component of missing school and parents should discuss this will their member before committing to this trip.

  25. expenses

  26. Wgi- fundraising • 18 members - $990/member • The board is willing to split the cost of the trip with the members. • That would mean that the members are responsible for raising approximately $8900. (this amount could change based on confirmed membership numbers). • This represents approximately $500 per member. • This is in addition to the regular fundraising already included in the budget. (Chicken, Lottery, Calendars, Spaghetti dinner)

  27. Wgi fundraising options • #1 - Parents and members make an additional payment of the full amount. • #2 -Parents and members make an additional partial payment and fundraise the rest of the required amount. This amount will not be determined until February 1st after fundraising amounts received are calculated. • #3 - Parents and members fundraise the entire amount.

  28. Wgi - Fundraising ideas Ideas for fundraising: • Christmas baking - the members will bake and sell Christmas baking for sale during the Christmas Season. • Medium Reading Fundraiser - a reading night with a medium will be held. Tickets will be sold to the event. • Sponsorship - Members seek sponsorships/donations from businesses, family, friends, alumni

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