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E ffective measures  to improve space use and cost

E ffective measures  to improve space use and cost. Paul Ritchie Timetabling Manager Leeds Metropolitan University. What does it mean?. Why improve space use? Student perception Timetabling more effectively Use of audit. Space is second highest cost after salaries

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E ffective measures  to improve space use and cost

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  1. Effective measures  to improve space use and cost Paul RitchieTimetabling ManagerLeeds Metropolitan University

  2. What does it mean? • Why improve space use? • Student perception • Timetabling more effectively • Use of audit

  3. Space is second highest cost after salaries 2.5% building costs should be spent on maintenance each year Quality Suitable Timetabling - the estate perspective

  4. Key challenges • Proportion of spaces used for teaching • Learning experience • Student perception and retention • Multi purpose space- different users • Students will use space they see as effective learning spaces- despite our labels

  5. Formal Planned use of space More than teaching events On /off site Room layout and capacity The pedagogic day/ week Student led timetabling The learning experience 1

  6. Informal Where and when? Technology and support Auditable Off site Virtual Space use and support Independent learning Many things to many people The learning experience 2

  7. Space type -flexibility Business/professional Term time and out of hours Cost/space charging 13% more effective space use www.smg.ac.uk The estate perspective

  8. Consistent studies show utilisation* of sector to be poor Term time only use Adequate room sizes for groups- doesn’t mean students will turn up *frequency x occupancy The affordable estate

  9. Drivers for change • Blended learning • Meeting new initiatives • Time and place • Infrastructure/ management requirements • Seeing learning for and by others • Performance • Transparent outcomes • Definitions and expectations of learning contracts

  10. Experience of job market and employablity Relevant learning Time to work and earn Planning and managing staff resources Creating the learning landscape

  11. Student centred Effective space use Deal with all data Analysis of timetable Detail, detail , detail Understanding costs Timetabling

  12. Space Charging? • Charge for space booked • No cross charging • Some surcharge for space booked and not used • Central timetabling reduces the Estate by 17% • *smg

  13. Audit • All weeks • Know what is booked and what we use • Tell people • Better learning experience for students • Google calendars • Text messages to students • Planning for better estate management and for space to meet needs • Type F, O or U

  14. Audit • Clear reporting • Regular • Timely • Management information • What should staff do about this? • Whole students experience- open days to graduation

  15. Audit • Audit drives review of space by detailed space type and location • Volume of equipment • Clarity on new / changing provision • Impact of space on use- quality, convenience • Options to be better

  16. More effective options • Heat and light by timetable • Building security • Learning community is better for students- collocate • 24 x 7 buildings- right support in one location

  17. Questions • ‘If you have an idea and I have an idea and we exchange them, then each of us will have two ideas’ • George Bernard Shaw 1925

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