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Mountain West Digital Library - Accessing Unique Special Collections

The Mountain West Digital Library provides digital access to unique special collections material in Utah and Nevada, promoting cooperation and collaboration among academic libraries, public libraries, museums, and historical societies.

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Mountain West Digital Library - Accessing Unique Special Collections

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  1. The Mountain West Digital Library A multi-site, statewide resource by the Utah Academic Library Consortium http://www.lib.utah.edu/digital/mwdl/

  2. Kenning Arlitsch Head of Digital Technologies J. Willard Marriott Library University of Utah Salt Lake City, UT 84112 kenning.arlitsch@library.utah.edu (801) 585-3721 Greg Zick President DiMeMa Inc. 100 W. Harrison STE N480 Seattle, WA 98119-4116 zick@dimema.com (206) 281-1632 x202 Presenters

  3. MWDL Presentation Outline • Vision and Goals • Organization • Participants • Metadata • Technology • Examples • Summary

  4. Vision of the MWDL • Provide digital access to the unique special collections material in the states of Utah and Nevada • Cooperate and collaborate • Academic libraries • Public libraries • Museums • Historical Societies

  5. Goals of the MWDL • Access through a single web site • http://www.lib.utah.edu/digital/mwdl/ • Distributed digitization sites • Regional centers as scanning/hosting sites • Distributed servers with cross collection sharing • Collaborate, share best practices • Core metadata fields agreement • Shared vocabularies • Performance/Scalability • Self-sustaining • Regional centers supported by contract scanning

  6. Requirements and Methods • Requirements: • Support large and small institutions • Retain local control and ownership/identity • Use local expertise • Methods: • Coordinate digital collection construction • Create sustainable model • Develop technology for automated aggregation

  7. Utah Academic Library Consortium • Members • 13 colleges and universities in Utah • 7 colleges and universities in Nevada • Total of 25 libraries • MWDL proposal submitted January 2002 • Based on pilot project between UU/USHS • Proposed four regional digitization centers • Funded startup costs • High-end flatbed scanners (2 Creo-Scitex Jazz+) • CONTENTdm licenses (2 were already in place) • Temporary part-time scanning technicians

  8. Additional Funding • Library Services and Technology Act • Federal funds administered by State Library • LSTA Council supportive of MWDL • Fund clients’ digitization proposals • Pays some scanning at regional centers • Fund some hardware for centers

  9. Participants - Regional Centers • University of Utah (Salt Lake City) • Brigham Young University (Provo) • Utah State University (Logan) • Southern Utah University (Cedar City) • Nevada to come online in 2003 • UNLV, UN-Reno

  10. Utah State Historical Society Murray City Public Library Uintah County Library University of Utah Fine Arts Museum UU Center for Teaching and Learning Excellence UU Undergraduate Research Opportunities Program BYU Fine Arts Museum Delta City Library Great Basin Association Topaz Internment Camp Museum Westminster College Snow College UU Eccles Health Sciences Library Participants - Partner Institutions

  11. Regional Center & Partner Roles • Regional Digitization Centers • Scan materials for clients for a fee • Return high and low-resolution files • Manage long-term storage for high-resolution files • Provide software, training, and support • Maintain CONTENTdm servers • Create their own digital collections • Partners • Import files and add metadata in Acquisition Station software • Upload files to Centers’ CONTENTdm servers • Create their own websites that query database • Retain identity and ownership of materials

  12. Core Metadata fields • Cooperated with Western Trails project • Colorado, Wyoming, Nebraska, Kansas • http://coloradodigital.coalliance.org/westerntrails/ • Western States Dublin Core Metadata Element Set Version 1.1

  13. MWDL Technology • CONTENTdm Software Suite for Digital Media Management • CONTENTdm Multi-Site Server

  14. What is CONTENTdm? • A complete digital content management system • Capture, index, store, query, display • Full Resolution Manager • Specifically designed for digitizing collections • Images, Documents, Postcards, Monographs, Newspapers etc. • Designed with collaborative input • Librarians and information professionals

  15. CONTENTdm - Solution • Designed for large archives of digital assets • Provides text-indexed digital media storage and access • Searches databases of millions of objects and identifies desired items in under one second • Enables growth from tens of objects to millions

  16. CONTENTdm - Solution • ROBUST: • Built on Web and Internet standards • XML, Dublin Core, etc. • Designed to be extensible • multiple clients for multiple uses • Customizable Web interfaces for multiple views • Web-based searching and database building tools • GUI enables easy capture, index, and storage of items

  17. CONTENTdm - Solution • Supports multiple collections • Individual ownership and definition of collections • Individual metadata for each collection • Search multiple collections • Integrate into larger digital repository at the same time • Provides distributed access for collection acquisition and maintenance • Encourages collaboration w/ multiple distributed acquisition stations

  18. CONTENTdm - Product Elements • CONTENTdm Software Suite consists of • Server (Windows, Linux, Unix) • Acquisition Station software (Windows) (up to 50) • Client software • Query Building Tool • Collections reside on the server • Items added through Acquisition Stations • Installed at multiple remote locations for collaboration • Collections on the server may be searched via the Web • Standard Web browser-based Client • Unlimited number of users unless you choose to restrict access

  19. CONTENTdm - Product Elements Server Windows (2000, NT) Unix (Linux, Solaris) Client Browser (HTML) Web Web Acquisition Station Web Web COE Client (Java) Custom Web Interfaces Administration Tools Capture Display Index Query Organize Administer

  20. CONTENTdm - Product Elements • Distributed • Capture • Metadata entry • Organization Acquisition Station (5th floor) CONTENTdm Server Acquisition Station (Other building or country) Acquisition Station (1st floor)

  21. CONTENTdm - Product Elements • Distributed • Collection Management • Item server • Shared Central Searching • Multiple Collection Views • Local or global • Web based CONTENTdm Server CONTENTdm Server MWDL MSS CONTENTdm Server CONTENTdm Server

  22. CONTENTdm - Process • Building the collections: Acquisition Station • Capture, index, organize, upload to server • Searching and displaying: Client • Browse, search, My Favorites • Multiple views with custom Web interfaces: QBT • Collection management: Browser-based administration

  23. Multi-Site Server Process • Designate collections to be included • Harvest and Build Index • Implement one or more custom Web interfaces: QBT • Collection management – local • Collection access global • Harvesting initiated at central site and transparent to local sites

  24. Multi-Site Server • Collection management – local • Collection access global • Scripted and time stamped metadata harvest • Harvest only metadata not items • Very fast search • Minimal machine requirements • Items served from local sites • Robust, no single point of failure • Multiple Web sites for collections • Local identity • Global recognition

  25. MSS and CONTENTdm • CONTENTdm will be OAI compatible next release • MSS uses OAI functions • Dublin Core • Time stamp • MSS is not an OAI harvester, only used for multiple CONTENTdm servers • CONTENTdm or MSS can be OAI repository

  26. Searching the Multi-Site Server

  27. Sample digital collections • Sanborn Fire Insurance Maps • Frank Lloyd Wright Wasmuth Portfolio • Shipler Commercial Photographers • Digital Newspapers

  28. Searching the Multi-Site Server

  29. Summary of the MWDL • 4 Regional digitization centers • Each run CONTENTdm server • 12 partners and growing • 52 collections, 79,000 items (September) • Photographs, maps, books, documents, newspapers • Support for all cultural/educational institutions, large and small • Multi-Site Server at UU harvests metadata and provides single search website • Economically sustainable • Collaborative, cooperative

  30. Future Steps • Nevada online in 2003 • Marketing to increase collections and clients • Digitize 100,000 newspaper pages by September (grant-funded)

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