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State of Texas Emergency Assistance Registry (STEAR)

State of Texas Emergency Assistance Registry (STEAR). STEAR Program. REPLACES the Texas Transportation Assistance Registry (TAR) Expands the TAR to a statewide system Removes the transportation focus Remove “special needs” terms and categories from system

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State of Texas Emergency Assistance Registry (STEAR)

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  1. State of Texas Emergency Assistance Registry (STEAR)

  2. STEAR Program • REPLACES the Texas Transportation Assistance Registry (TAR) • Expands the TAR to a statewide system • Removes the transportation focus • Remove “special needs” terms and categories from system • Provides a means for local governments to obtain focused information related to citizens • Requires annual registration

  3. STEAR Program • Voluntary program • No cost to local governments except “sweat equity” • Participation • Data Custodian • Local advertisement and encouragement • Citizens will register

  4. STEAR ProgramRegistration • Call 2-1-1 (opened March 15, 2013) • Texas Information Referral Network (TIRN) • Printed Forms • English Version available Mid-May • Spanish translation available end of May • These will be available electronically • Register on line (Date To Be Announced) • Contracting issues delayed date available • Individual registration • Data Custodian register for individual (input printed forms)

  5. What happens when someone dials 2-1-1? Dial2-1-1 Option 1: Informationand Referral Press 1for English Option 2: Eligibility Support Services Press 2 for Spanish Welcome to2-1-1 Texas! ServiceSelection Press 0 for other languages* Option 3: Office of Inspector General Option 4 Transportation Assistance Registry *Current choices are French, German, Vietnamese, Cantonese, Mandarin, and Farsi

  6. Electronic/Paper Form • Obtain information locally • Can be filled out electronically • Faxed or e-mailed • Data custodian can enter when the Internet Registration is completed. STEAR Registration Form.pdf

  7. STEAR ProgramRegistration • Registration is voluntary • Individuals will be asked to voluntarily answer questions • Must answer minimum questions • Name • Address • County • Telephone # • Additional questions are voluntary

  8. STEAR ProgramFocused Questions • Emergency contact information • Caregiver information • Pets • Transportation assistance for home evacuation • Communications barriers • Disability, functional, or medical needs

  9. STEAR ProgramData Custodians • Assignments • Single City or County • County and any jurisdiction within • Multi-County area • TDEM will provide training to data custodians

  10. STEAR ProgramData Custodians • Confirm registrant’s located within your jurisdiction • Confirm registrant’s information current and accurate • Review new registrations with a frequency that reflects the population of jurisdiction • Identify registrants who are deceased or no longer in your jurisdiction and notify UT/CSR

  11. STEAR ProgramData Custodians • Confer with neighboring jurisdiction Data Custodians to resolve problems of “orphans”. • Share geocoded information • Take steps to encourage registration • Report problems with the system to UT/CSR

  12. STEAR ProgramData Custodians • TAR Data Custodians will need to register for the STEAR program • Jurisdictions can register more than one Data Custodian • Each Data Custodian should have their own log in and password

  13. Use of Data Obtained in STEAR Sharon Nalls City of Houston Office of Emergency Management

  14. Planning • Mapping: • Determine proximity to known risk areas • Identify clusters versus isolated individuals or facilities • Coordination: • Validate planning assumptions • Assess procedures for response operations • Identify potential resource needs • Identify resource availabilities and gaps • Develop contingencies

  15. Preparedness • Targeted messaging to increase risk awareness and encourage personal/facility planning • Relationship building • Service providers (home healthcare, meals-on-wheels, cultural community centers) • Licensed facilities (nursing homes, assisted living centers, hospice, dialysis centers) • Training first responders and support agencies • Provisions for Functional Needs and Support Services (FNSS) integrated in plans and events

  16. Response • Evacuation • Types of incidents wildfire, flooding, storm surge, cascading impacts of drought, etc. • Resources and methodology ambulatory versus non-ambulatory • Mass Care Operations • Shelters • general population versus medical needs • practical use of Texas FNSS Toolkit • PODs fixed sites and mobile delivery

  17. Registration Database Gordon Wells Teresa Howard University of Texas, Center for Space Science

  18. Success of the Registration Depends Upon Local Participation Questions?

  19. STEAR Points of Contact TDEM Dede Powell 512-424-7948denita.powell@dps.texas.gov UT/CSR Dr. Gordon Wells 512-232-7515 gwells@csr.utexas.edu Help Desk STEAR_Help@csr.utexas.edu

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