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GUIDELINES ON

GUIDELINES ON. REVIEW OF THE PERFORMANCE. These guidelines provide a framework for identifying, collecting and analysing information and provide guidance to Peer Review Team to manage and conduct performance review; promote consistent, efficient and effective performance review;

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GUIDELINES ON

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  1. GUIDELINES ON REVIEW OFTHE PERFORMANCE

  2. These guidelines provide a framework for identifying, collecting and analysing information and provide guidance to • Peer Review Team to manage and conduct performance review; • promote consistent, efficient and effective performance review; • Establish a basis for further development of performance review methodology and professional development; and • Set out a basic framework within which professional judgement may be exercised on analysing performance and reporting conclusions.

  3. Peer review criteria are reasonable and attainable against which efficiency and effectiveness of activities can be assessed. • They reflect a normative (ie. desirable) control model for the subject matter under review. They represent good practice ‑ a reasonable and informed person’s expectation of ‘what should be’ .

  4. When criteria are compared with what actually exists, review findings are generated. • Meeting or exceeding the criteria might indicate ‘best practice’, but failing to meet criteria would indicate that improvements can be made. • The PRT should be satisfied that suitable criteria have been identified to enable the team member to assess the activities subject to achieve the objectives

  5. Developing findings and recommendations Criteria (What should be) Evidence (what is) Finding (What is compared with what should be) Determine the causes and effects of the findings Develop conclusion and recommendations Estimate likely impacts of the recommendations wherever possible

  6. Process of Public Accountability. • Executive-Audit relationships. • Accountability relationships through Parliament/State Legislature. • Parameters of Audit Effectiveness

  7. Maintaining high standards of audit • Planning audit to ensure high quality audit economically, efficiently and effectively; • Analysing the financial statements to establish whether acceptable accounting standards for financial reporting and • Disclosures are complied with; • Evaluating the reliability of internal control for compliance and performance; • Obtaining competent, relevant and reasonable evidence in order to support the auditor’s judgment and conclusions; • Ensuring effective supervision and control over the audit work; and • Maintaining effective quality management framework.

  8. Measuring the performance of reviewee in Audit Offices.

  9. The Peer Review Team to grade the reviewee office on a 1 to 10 scale

  10. Guidelines for A & E Offices. • Measures may be taken to improve the quality of accounts. • To improve the quality of accounts, all field offices should review critically the initial accounts that are received from treasuries. • Pointing out mistakes in vouchers that have escaped the scrutiny at the treasury level. This is a measure to strengthen the classification check function. • Cases of Detailed Contingency bills due but not received. • Inter government claims recovered and settled during the month. • Reconciliation of expenditure etc. are also brought to the notice of the state governments as our contribution to the financial reporting and management.

  11. Citizen’s charter • A Citizen’s Charter was adopted in April 2003 for providing better entitlement services to the serving and retired government employees. The Citizen.s Charter adopted by our A&E offices has been displayed in all the A&E offices performing these functions. The Citizen’s Charter is reproduced below: • Recognizing the right of the pensioners to receive prompt settlement of their pensionary benefits and provident fund balance dues. • Conscious of our responsibility as scrutinizing and authorising authority. • In evidence of our commitment to provide and maintain the highest quality of service

  12. We resolve • To authorize pensionary benefits and provident fund dues within two months of receipt of the cases complete in all respects. • To address the concerned authorities, in respect of deficiencies and defects within one month; and, to keep the beneficiaries informed of such action. • To acknowledge receipt of all complaint cases within one week. • To furnish final replies to complaints relating to retirement benefits within two months of their receipt. • To furnish final replies to correspondence relating to discrepancies in general provident fund accounts within three months of receipt. • We further resolve to suitably disseminate knowledge and information on the procedures and processes to all .stake holders.

  13. GRADING PARAMETERS • Points out of 100 are being allocated for various wings of the office taking into account the criticality of activities, nature of tasks, relative importance in the overall working set up, quantum of work and manpower deployment. The weight-age for each group may be decided after a detailed discussion by the Peer Review Group. • Accounts 25 • Funds 25 • Pension 25 • VLC 15 • Administrative support 10 • Total 100

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