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50 Tech Tips for Tough Economic Times

50 Tech Tips for Tough Economic Times. Equal Justice Conference May 15, 2009. Panelists. Glenn Rawdon - Program Counsel for Technology, Legal Services Corporation Rachel Medina - Training Coordinator, LSNTAP Matthew Burnett - Project Coordinator, Immigration Advocates Network/PBN

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50 Tech Tips for Tough Economic Times

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  1. 50 Tech Tips forTough Economic Times Equal Justice Conference May 15, 2009

  2. Panelists • Glenn Rawdon - Program Counsel for Technology, Legal Services Corporation • Rachel Medina - Training Coordinator, LSNTAP • Matthew Burnett - Project Coordinator, Immigration Advocates Network/PBN • David Bonebrake - Project Coordinator, LSNTAP

  3. Multiple Servers in One BoxVMware, the Virtual Server!

  4. Individual Configurations

  5. Virtual Window to Control Server

  6. Test Desktop Systems for Compatibility

  7. Four Processors, No Waiting

  8. Portable AppsOperating System on a Stick

  9. A Wealth of Free Applications • Open Office Portable – Word processing, spreadsheet, database, presentation and more • Mozilla Firefox Portable – All your favorites, all the time • Cool Player and VLC media players • Sumatra PDF Portable • Sodoku Portable!

  10. Office Live Online Workspaces

  11. Access to Documents from anywhere

  12. Easy to Share for Collaborations and Comments

  13. Acrobat.com

  14. Buzzword – Write and collaborate on documents anywhere, anytime • ConnectNow – Meet live over the Web and share your screen with anyone (2 others) • CreatePDF – Convert up to five files to Adobe PDF online • Share – Send files to others for easy access while you maintain control • MyFiles – Store your files online for easy access from anywhere (5 GB)

  15. Create and Share PDF

  16. PDF Portfolios • Available in Adobe Acrobat 9 • Integrate multiple file formats into a single PDF file • Supports PDF, Emails, word processing, spreadsheets, CAD drawing, presentations, video and more • Can open and edit any file independently of other files • Easier to use than Zip files

  17. Unlock the Power of Acrobat Reader(from Adobe Acrobat Pro)

  18. Google Voice (formerly Grand Central)

  19. One Number for Life

  20. Many Other Free Features • Voice Mail • Hear online • Have transcribed to text, then view online • Call Screening • Record outgoing calls • SMS • Free outbound calls in US

  21. Fasting Growing Segment of the Computer Market - Netbooks • Based on the Intel Atom processor 1.6 GHz • Screen size 8.9” to 10” • SSD or HD • Windows XP or Linux • Weigh 2 – 3 lbs. • Battery life 2 hours (3 cell) to 7 hours (6 cell) • Every accessory but DVD/CD drive • The best part – below $400!

  22. Save MoneyFree/Low Cost Project Management Tools & Collaborative Workspaces

  23. Low Cost Project Management Tool

  24. Project Management – Zoho Projects • Price Comparison available • http://projects.zoho.com/html/price-comparison-calculator.html

  25. Free Project Management Tool

  26. Project Management - Collanos • Tour: http://www.collanos.com/en/products/workplace/tour • Download here: http://www.collanos.com/en/downloads

  27. Save TimeWork More Efficiently With Existing Tools

  28. PowerPoint Shortcuts • Last year……remember “b” for blackout? • Well how ‘bout these great shortcuts…..

  29. PowerPoint 2003 ONLY (sorry 2007) • Create a summary or agenda slide with a few clicks! 1 2 3

  30. Word – Shortcuts “You Should Know By Now” & Diacritic Marks

  31. Keyboard Short-cuts: The Standard Short-cuts “You should know by now”

  32. Keyboard Short-cuts: Diacritic Marks

  33. Word - Set up Custom Categories for Tables of Authorities • Do cases, courts, and page numbers haunt you in your dreams? No fear categorizing cases in a Table of Authorities is easier than you think!

  34. Setting Up Categories • Insert>Reference> Index and Tables> Mark Citation> Category, OR Alt+Shift+I>Category • The first seven categories are pre-defined. Scroll down until you find an unused option (8, 9, 10, etc.) Replace the # with your own custom category.

  35. Outlook – Quickly View Your Agenda for Multiple Random Dates • Ctrl + “click”

  36. Outlook – Calculate “Tickler” Dates • Use special instructions in “Start Time” to calculate important dates!

  37. Outlook – Syntax for Calculating “Tickler” Dates

  38. Excel – Calculate Days Between Dates (NETWORKDAYS fx)

  39. Excel – How NETWORKDAYS works… • # of Business Days (or “court” days) =NETWORKDAYS(B17,B18,A3:A14) B17  First Day B18  Last Day A3:A14  refers to the range of dates included in the list of holidays

  40. Excel – paste special/transpose • Flip your data! Make your rows columns and your columns rows! • Highlight and Copy the spreadsheet • Select Paste Special • Check “Transpose” • Click OK

  41. Excel - Shortcuts

  42. Excel - Shortcuts • Ctrl+A gives you the formula wizard!

  43. Data/Subtotal Creates Quick Subtotals and a Grand Total!

  44. Data/Subtotal Creates Quick Subtotals and a Grand Total! • Collapse to view just the totals

  45. Cool Google Stuff…(from PC Mag) • Sky • Search nearby • Use business name/ category in directions search • Public transit directions • My Maps • Check gas prices • Check traffic: • Street view • Editing Google Maps • Weather in Google Earth • Weather • Movies • Area codes • Package tracking • Flight status • Measurement conversions • Currency conversions • Calculator • Definitions • Q&A

  46. One for fun!......Track This • http://www.usetrackthis.com/ • Get the whereabouts of shipments sent to you anywhere!

  47. drop.io

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