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Understanding and Using the 6209 Manual

Understanding and Using the 6209 Manual. Self-study . 6209 Manual. IRS Processing Codes and Information Formerly Titled: ADP and IDRS Information A booked marked copy of this PDF is found on the TRT website at;

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Understanding and Using the 6209 Manual

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  1. Understanding and Using the 6209 Manual • Self-study

  2. 6209 Manual • IRS Processing Codes and Information • Formerly Titled: ADP and IDRS Information • A booked marked copy of this PDF is found on the TRT website at; • This is a manual which you will use to decode information found in your IMF records.

  3. Purpose of Manual • Defines codes used in the computer system • Defines proper used of forms and which Tax Module they are used for.

  4. Contents • 1 Glossary (You will find Abbreviations/Acronyms) • 2 Tax Returns and Forms (Where used, which module and tax class) • 3 Tax Return Information • 4 Document Locator Number (What each part of this number means) • 5 Debtor Master File • 6 Initiating and Monitoring Refund Check Tracing Action • 7 Automated Non-Master File • 8 Master File Codes • 9 Notices and Notice Codes • 10 Federal Tax Deposit System • 11 Collection • 12 Examination • 13 Appeals and TE/GE1 • 14 Integrated Data Retrieval System (IDRS) • 15 Customer Account Data Engine (CADE • 16 Corporate Files On-Line • 17 Service Center Recognition/Image Processing System (SCRIPS • 18 Julian Date, Cycle and Notice Calendars

  5. 1 Glossary • 1.1 Nature of Changes • 1.2 Abbreviations/Acronyms • 1.3 Definition of Terms

  6. 2 Tax Returns and Forms • 2.1 Nature of Changes • 2.2 List of Return and Form Numbers • 2.3 Due Date of Returns • 2.4 Extension Forms

  7. 3 Tax Return Information • 3.1 Nature of Changes • 3.2 Employee Disclosure Responsibilities • 3.3 Master File Returns • 3.4 Processing Codes • 3.5 Computer Condition Codes • 3.6 IMF Computer Condition Codes • 3.7 Returns Processing Codes (EPMF • 3.8 Returns Processing Codes — Form 1040 (IMF) • 3.9 Special Processing Codes • 3.10 Unallowable Codes • 3.11 Audit Codes — Form 1040 (IMF) • 3.12 Audit Codes (BMF) • 3.13 Employment Codes (BMF) • 3.14 Social Security Tax Rate Table (Formerly FICA) • 3.15 FUTA Tax Rate Table

  8. 4 Document Locator Number • 4.1 Nature of Changes • 4.2 DLN Composition • 4.3 Campus and File Location Codes • 4.4 Individual Master File (IMF) Electronically Filed Returns General • 4.5 1040 Online Filing Program • 4.6 Modernized e-File • 4.7 EFTPS • 4.8 Master File and Non-Master File Tax Account Codes • 4.9 Reduce Unnecessary Filers (RUF) Program DLN • 4.10 Master File Endorsement Data • 4.11 IDRS Sequence Number • 4.12 Residual Remittance Processing System (RRPS) • 4.13 Color Code for DLN • 4.14 Returns Processing Adjustment Blocking Series • 4.15 How to Identify the DLN of the Return • 4.16 Forms 2275, 4251 and 5546 • 4.17 Priorities • 4.18 Requesting Returns Through the IDRS • 4.19 Attachments to Returns

  9. 3.12.3.2.2.1  (01-01-2014)Document Locator Number • The document locator number (DLN) is a unique number assigned to every return processed by the Automatic Data Processing (ADP) Systems. • The DLN is used to control, identify and locate a document. • Always make certain that the DLN on the Error Screen matches the DLN of the document before making any corrections to the screen display. IRM 3.12.3.2.2.1.3. • 3.12.3.2.2.1.1  (01-01-2014)Julian Date • A Julian date is the numeric day of the year. For example, April 15, 2014, is Julian Date 105, the 105th day of 2014. • The sixth, seventh and eighth digits of a DLN make up the Julian date. • 3.12.3.2.2.1.2  (01-01-2014)Sequence Number • The twelfth and thirteenth digits of the DLN are the sequence number. • Returns in a block are numbered from "00" to "99" . • The maximum number of returns in a numbered block is 100. • Numbered returns in a block must stay in sequence number order.

  10. Where is the DLN andWhat Does It Mean?

  11. 5 Debtor Master File • 5.1 Nature of Changes • 5.2 Background • 5.3 TOP Offsets • 5.4 TOP Offset Bypass Indicators • 5.5 Debtor Master File Research • 5.6 TOP & DMF Source and Reason Codes • Table of Contents - 2

  12. 6 Initiating and Monitoring Refund Check Tracing Action • 6.1 Nature of Changes • 6.2 Background • 6.3 Command Code “CHKCL” • 6.4 Disposition Codes • 6.5 Status Codes • 6.6 Regional Financial Centers • 6.7 Initiating and Monitoring Manual Refunds • 6.8 Verify Account & Research Outstanding Liabilities • 6.9 Exceptions • 6.10 Research Prior to Issuing Manual Refunds • 6.11 Input Hold and Action Codes • 6.12 Monitoring the Taxpayer’s Account for Posted TC 840 • 6.13 Closing the Control Base

  13. 7 Automated Non-Master File • 7.1 Nature of Changes • 7.2 Background • 7.3 All NMF Notices now have Toll-Free Numbers • 7.4 Account Specialist • 7.5 NMF Customer Service Representative (CSR) • 7.6 User Friendly Transcript • 7.7 Pocket Vest Guide • 7.8 Business Operating Division (BOD) Codes and Client Codes • 7.9 Child Support • 7.10 Transaction Codes

  14. 8 Master File Codes • 8.1 Nature of Changes • 8.2 Transaction Codes • 8.3 MF and IDRS Collection Status Codes • 8.4 Master File Freeze Codes and IDRS Status 8.5 Restrictive Conditions • 8.6 Filing Requirement Codes (FR Codes) • 8.7 Unpostable Codes — GUF • 8.8 Unpostable Codes — IMF • 8.9 Unpostable Codes — BMF1 • 8.10 Reserved • 8.11 Unpostable Codes — EPMF

  15. 8 Master File Codes (cont’d) • 8.12 Unpostable Codes — PMF • 8.13 Unpostable Resolution Codes • 8.14 Unpostable Command Codes • 8.15 Resequence Codes (IMF Only) • 8.16 Source Codes, Reason Codes, Hold Codes and Priority Codes • 8.17 Item Adjustment Codes & Credit Reference Numbers • 8.18 NMF Abstract Codes • 8.19 Underreporter Process Codes • 8.20 No Merge Reason Codes • 8.21 EP Merge Fail Reason Codes • 8.22 TC 971 Action Codes • 8.23 Master File, IDRS Location Codes

  16. 9 Notices and Notice Codes • 9.1 Nature of Changes • 9.2 General • Table of Contents - 3 • 9.3 IMF Notices • 9.4 IRP Notices • 9.5 BMF Notices • 9.6 EPMF Notices • 9.7 Internal IRA Notices • 9.8 IDRS Notices and Forms (6xx Series – Spanish Notices) • 9.9 Master File Notices (Spanish) • 9.10 Taxpayer Notice Codes • 9.11 Extension Notice Codes • 9.12 Refund Deletion Codes

  17. 10 Federal Tax Deposit System • 10.1 Nature of Changes • 10.2 General • 10.3 SCCF, BOBs, Error Register, Classification and Reversals of FTDs • 10.4 FTD Deposit Requirements and Penalties • 10.5 Computer Codes • 10.6 FTD Credit Module

  18. 11 Collection • 11.1 Nature of Changes • 11.2 Collection Offices • 11.3 Resource and Workload Management System (RWMS) • 11.4 Automated Collection System (ACS) • 11.5 Taxpayer Delinquency Investigations • 11.6 Primary and Secondary TDI Codes • 11.7 IRP Selection Criteria Codes • 11.8 Status Indicators — TDI (Edited Values Only) • 11.9 Backup Withholding (BWH) • 11.10 Interest and Penalty Provisions • 11.11 Designated Payment Codes (DPC) • 11.12 Generated Reports • 11.13 Delinquent Investigations/Account Listing and Delinquent Account Inventory Profile • 11.14 FTD Alerts • 11.15 Status & Closing Codes used for CAWR

  19. 12 Examination • 12.1 Nature of Changes • 12.2 Discriminant Function (DIF) • 12.3 PCS — Partnership Control System • 12.4 ERCS — Examination Return Control System • 12.5 MACS — Midwest Automated Compliance System • 12.6 Audit Information Management System (AIMS)

  20. 13 Appeals and TE/GE • 13.1 Nature of Changes • 13.2 Appeals Codes • 13.3 Closing Codes for Appeals • 13.4 Status Codes for Appeals • 13.5 Appeals Office Addresses • 13.6 TE/GE Reporting Systems Codes • 13.7 TE/GE Area Offices • 13.8 Employee Plans Master File • 13.9 North American Industry Classification System (NAICS) Codes • 13.10 Exempt Organizations Computer Systems Codes • 13.11 Government Entities • Table of Contents - 4

  21. 14 Integrated Data Retrieval System (IDRS) • 14.1 Nature of Changes • 14.2 Summary of IDRS • 14.3 IDRS Security System • 14.4 IDRS Message File • 14.5 Selection Criteria for IDRS • 14.6 Retention Criteria for IDRS • 14.7 Pending Transaction Identification Codes/IDRS Merge Related Transaction Codes • 14.8 Case History Status Codes • 14.9 Category Codes • 14.10 Activity Codes • 14.11 (NAICS) North American Industry Classification System Codes • 14.12 Microfilm • 14.13 Universal Access

  22. 15 Customer Account Data Engine (CADE) • 15.1 Nature of Changes • 15.2 Summary

  23. 16 Corporate Files On-Line • 16.1 Nature of Changes • 16.2 Summary • 16.3 CFOL Specialized Glossary • 16.4 Taxpayer Information Available from CFOL Command Codes

  24. 17 Service Center Recognition/Image Processing System (SCRIPS) • 17.1 Nature of Changes • 17.2 Summary

  25. 18 Julian Date, Cycle and Notice Calendars • 18.1 Nature of Changes • 18.2 Explanation of Output Cycle Calendars

  26. Fin

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