NCBMP Leadership Institute

1. NCBMP Leadership Institute DR. BEVERLY A. BRYANT, CHE President, National Coalition of Black Meeting Planners Director, Hospitality and Tourism Administration School of Business North Carolina Central University Durham, North Carolina

2. “Educating and Motivating Prospective Board Members”

3. Prospective Board Member Introductions

4. Seminar Purpose • Understanding of the role and functions of the NCBMP Board • Understanding of the History and Mission of NCBMP. • Understand the role of board members, and • Examine critical factors that make boards successful.

5. 4 C’s Introduction • Color • Car • Character • Cuisine

6. NCBMP…. • Black Meeting Planners • Association Executives • Suppliers and • Other Hospitality Professionals Since 1983, the premier professional organization for

7. The Beginning-1983Six Founding Members • Chairman: Kermit Hall • President: Howard Mills • Vice President: Oliver Childs • Vice President: Lillie Van Landingham • Secretary: Sylvia Thomas • Treasurer: George Turner

8. Early Board Meetings • National Urban League Office-New York • Philadelphia, Pennsylvania • Washington, DC

9. Conferences • 1st Annual Conference-Washington, DC • 45 members in attendance • Corporate Partners: J.W. Marriott Hotel, John Dixon, GM • Eastern Airlines-Charles Wright • 2nd Annual Conference-New Orleans, LA • 3rd Annual Conference-Miami Beach, FL • Management Companies • Dean Sayles Enterprises • Slack, Inc. • OJA Associates, Inc.

10. Current Board Leadership • Chairman: Richard Snow, Kappa Alpha Psi Fraternity, Inc. • President: Beverly A. Bryant, Ed.D., CHE, North Carolina Central University • Vice President: Sharon Seay, CMP, National Funeral Directors Morticians Association • Secretary: Sharmagne Taylor, CMP, On-Site Partners • Treasurer: Carolyn Crawford, CMP, National Conference of Black Mayors, Inc. • Director: J. D. Andrews, Ph.D., The Council on Professional Recognition • Director: Janice Mardis, National Bar Association, Inc. • Director: Carnita Chopin, Hilton Sales Worldwide • Director: Clayton Hicks, OD, National Optometric Association • Director: Roy Jay, The Idea Works, LLC • Director: Charles Jones, American Airlines • Director: Shirley Henderson, CTC, Ben E. King Stand By Me Foundation, Inc. • Director: Patricia Norman, CMP, National Medical Association • Director: Brian Parker, AB Parker & Associates, Inc. • Director: Shirley Rivers, SAR Associates • Director: Connie Kinnard, Nashville Convention and Visitors Bureau • Immediate Past Chairman: John Crump, JD, CAE, CMP, National Bar Association • Chairman Emeritus: Howard Mills, CMP, L’Berta Enterprises, Inc. • General Counsel: Frank Seales, Jr., Esq.

11. NATIONAL COALITION OF BLACK MEETING PLANNERSOrganizational and Responsibility Chart Chairperson Board/Governance/Strategy Administrator Daily Management General Counsel Legal Issues President Daily Administration Administrative Staff Vice President Committee Oversite Treasurer Budget/Finance Secretary Minutes/Reports Officers Fundraising/Governance Committees Membership

12. Committee Structure • Standing Committees • Membership and Ethics • By-Laws and Recommendations • Conference/Program Planning • Educational Assistance Program • Budget and Finance • Nominating • Ad-hoc Committees • Public Relations/Communications • Fundraising • Awards • Site Selection

13. FAQ’s for Prospective Board Members • Why become a board member? • Where do I start? • What exactly is expected of me? • What is the time commitment required? • How can I make a difference?

14. Nuggets of Truth • To contribute to the betterment of one’s community • To effect positive change for NCMBP • To make a difference in the meetings industry

15. What is Leadership? “Good leaders make people feel that they're at the very heart of things, not at the periphery. Everyone feels that he or she makes a difference to the success of the organization. When that happens people feel centered and that gives their work meaning.” -Warren Bennis

16. ...the ability to influence “…If you think you are leading and no one is following, then you are only taking a walk.” -Leadership Proverb

17. Successful Leadership Principles of Board Members • It Takes a Team • T.E.A.M.-Together Everyone Achieves More • The test of the Board members is taking the vision from “me” to “we” • The Law of “Team Together-Team Apart” • The Law of “Tell Your Cat”

18. As a Board Member • Represent the interest of the people served by NCBMP. • Focus my efforts on the mission of the organization and not on my personal goals. • Not use the organization or my service on this Board for my own personal advantage or for the individual advantage of my friends or supporters. • Keep confidential information confidential

19. As a Board Member cont’d • Keep all Board issues with an open mind, prepared to make the best decision for the whole organization. • Do nothing to violate the trust of those who elected me to the Board or those we serve. • Never exercise authority as a Board member except when acting in a meeting with the full Board or as I am delegated by the Board.

20. Your Liability as a Board Member • Regular attendance at board meetings • Know your board policies well and follow them • Examine minutes before they are approved. • Clarify each motion before voting. • Ask the legal counsel for clarification when a question of legality arises. • Ensure that liability insurance exist to cover the organization.

21. Governance Tasks of a Board NCBMP Board

22. Setting the Vision • An organization’s vision is its description of its desired future. • The vision defines the boards destination, helps the board set direction and is the foundation for board actions and decision making • The clearer the vision, the easier it is for the people to create the mental image that the board is striving to achieve.

23. Setting Strategic Direction • A board sets out on a mission to transform the current reality into a desired future. • The board mission is the reason the organization exists. • Goals define the board’s strategy for achieving the mission.

24. Approve the Budget • A budget is simply a forecast of expected revenues and expenditures for a stated period of time, usually a year.

25. Focus on Results • The board’s eyes should always be looking beyond the present to the future. • The board should set clear expectations for performance and results.

26. Focus on Results • The board’s eyes should always be looking beyond the present to the future. • The board should set clear expectations for performance and results. “…You don’t have to know how to drive the train, but you do need to assess whether or not it is on the track you intended and headed for the agreed upon destination.”

27. Advocating for the Membership • Effective governance requires that board members keep their members’ needs as their high priority • Boards primary focus must be toward the membership and how the organization’s mission and vision serves their needs.

28. Communicate Effectively • The board speaks as a corporate body. • The Chairman is the official spokesperson of NCBMP. In his absence, the President is the official spokesperson.

29. Group Perceptions of Value

30. Synergy for Board Success

31. Commitment Four Types of People: • Cop-outs: People who have not goals and do not commit. • Hold-outs: People who don’t know if they can reach their goals, so they are afraid to commit. • Drop-outs: People who start toward a goal, but quit when the going gets tough. • All-outs: People who set goals, commit to them, and pay the price to reach them.

32. Contribution • Gifts and talents • Influence • Creditability • Knowledge and experience • Creativity and innovation • Competence • Courage “One person seeking glory doesn’t accomplish much. Success is the result of people pulling together to meet common goals”. -John Maxwell

33. Communication • Communicate to build understanding, support and acceptance. • Board chemistry enhances personal connections. • Conflict management that reduces tension rapidly. • Community that makes the “journey” fun.

34. Character • More than talk • Talent is a gift, Character is a choice • Character brings lasting success with people • Leaders cannot rise above the limitations of their character.

35. Cooperation • WISHBONES- spend their time wishing someone would do the work. • JAWBONES- who do all the talking, but very little else. • KNUCKLESBONES- who knock everything anyone ever tries to do, and • BACKBONES- who get under the load and do the work. - Unknown

36. Leadership Principles for Board Members • Represent the interest of all people served by this organization. • Not use the organization or my service on this Board for my own personal advantage or for the individual advantage of my friends or supporters. • Keep confidential information confidential. As a member of this Board I will:

37. Leadership Principles for Board Members • Approach all Board issues with an open mind, prepared to make the best decision for the whole organization. • Do nothing to violate the trust of those who elected me to the Board or those we serve. • Focus my efforts on the mission of the organization and not on my personal goals. • Never exercise authority as a Board member except when acting in a meeting with the full Board or as I am delegated by the Board.

38. Thank You! “…Who would ever doubt that a small group of thoughtful and committed individuals could change the world, indeed that is the only thing that ever has.” -Margaret Mead