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Parliamentary Procedure

This comprehensive guide covers the essential 10 Commandments and Rules of Parliamentary Procedure for City Council meetings, including quorum requirements, voting procedures, and actions by ordinance or resolution. Learn about primary and secondary sources, basic meeting rules, and cheat sheets for quick reference. Understand the procedural rules applicable to committee meetings, reports, and differences between council and committee sessions. Enhance your understanding of the decision-making process and maintain order in council proceedings with these valuable insights.

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Parliamentary Procedure

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  1. Parliamentary Procedure Presented by: Margaret M. Sidman, Managing Deputy & Paige Hobbs Johnston, Chief Legislative Affairs Department Office of General Counsel

  2. 10 Commandments of Parliamentary Procedure • Rights of the organization supersede rights of the Individual • All members are equal and all rights are equal • A quorum is necessary to do business • The majority rules • Silence means consent

  3. 10 Commandments Continued • A 2/3 vote is required when taking away members' rights or changing a Decision • One at a time • Debatable motions receive full debate • A decision is a decision (usually) • Personal remarks are always out of order

  4. Which Rules Control? • The primary source of parliamentary rules is the Rules of Jacksonville City Council • Reflecting Amendments through 2019-19-E • The secondary source is Roberts Rules of Order (when Council Rules are silent) • Roberts supplements the City Council Rules (see Rule 5.101)

  5. Basic Meeting Rules Quorum • Need 14 members to conduct business at Council (4.106) • Need 4 members to conduct business at Committee Absence from Meeting. • Must give notice to Council Secretary prior to convening of the meeting.

  6. Basic RulesVoting (Continued) • Manner of voting (4.603) • Procedural matter = voice • Emergency = hands/roll call • All other = electronic or written roll call • The number of votes needed to pass a measure is shown on the "Frequent Council Rules Actions" Chart

  7. City Council Acts by Ordinance or Resolution • Move the bill • Amend / Substitute • Withdraw • Delay action • Defer • Re-refer • Postpone to a date certain • Lay on the Table

  8. Committee Action • 4 votes in any one direction = Committee Report • Only legislation with committee reports will be published on Council Agenda for action • Committee vote of 3-2 will not generate a committee report .

  9. Basic RulesCheat Sheets • Council Rules of Motions - The chart is a handy guide as to which motions are debatable, need a second, can be amended, are in order and the number of votes needed to pass the measure. • Robert’s Rules Parliamentary Procedure at a Glance - is another helpful tool regarding motions and rules which pertain to them.

  10. PROCEDURAL RULES APPLICABLE TO COMMITTEE MEETINGS • Committee proceedings are less formal than council meetings. • No need to stand to address Committee. • No time limit on debate.

  11. PROCEDURAL RULES APPLICABLE TO COMMITTEE MEETINGS - Reports • Reports (Rule 2.204) • Requirements of reports • AIl bills must be reported; either: • favorably, or • favorably with committee amendment. or with substitute, • or unfavorably • Majority report goes to Council • Vote on a report must be by electronic or written roll-call • Second and re-refer is not a "report" • Deferring the bill, is equivalent to no action being taken

  12. Differences in Meetings Council Committee No need to stand “Majority” based on number in Committee Unlimited debate • Members must stand when speaking • “Majority” based on those present • Debate limited

  13. Thank you!

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