How to Plan and Design Effective PowerPoint Presentations

1. How to Plan and Design Effective PowerPoint Presentations Mrs. CarolAnn Barr-Gutkowski Business Teacher Fordson High School Dearborn, MI

2. Presentation Objectives: Content Objectives: • The participant will be able to plan an effective PowerPoint (PP) presentation. • The participant will be able to critique a PP presentation based on the design elements presented.

3. Presentation Objectives cont’d Language Objectives: • Working in small groups, the participant will demonstrate proper planning of an effective PP presentation by completing (WRITING) a Thinking Map that will include the planning process and details. • Select groups will be called upon to present their Thinking Map aloud (SPEAKING).

4. Language Objectives, cont’d • Working in small groups and given a sample PP presentation, participants will read/view the PP, discuss it’s +/- design elements and fill out the +/- critique chart. • Read, discuss, write

5. Planning

7. Planning Questions: What? Why? Who? Where? When? How?

8. WHAT? • What is my objective? • What do I need to tell them? • What do they need to leave with? • What is my measurement of success?

9. WHY? • Why is my audience there? • Education • Entertainment • Buy a product/service • To be convinced • Are they there voluntarily or do they have to be?

10. WHO? • Who is my audience? • Relationship • Age • Gender • Education level • Prior knowledge on this topic

11. WHERE? • Where will I present? • Room size • Room arrangement • Microphone • Slide advancer • Acoustics • Equipment • PRACTICE

12. WHEN? • When will I present? • Time of day • Day of week • Month/season • What comes before/after me for my audience? • How long do I have?

13. ACTIVITY ONE • Create a Thinking Map for the information provided in slides 4 – 10 so far (see your handouts).

14. Design Elements

15. Use PowerPoint Successfully • How do I use PowerPoint to best reach my goals and best reach my audience?

17. Attention-getting • Colors • Fonts • Contrast • Use of Visuals • Animation

18. Understandable • Don’t use trade jargon. • Build on what they know. • Use analogies. • Use visuals, not long explanations.

19. Readability Simple fonts Sized for presentation space Dark text on light background Don’t go “fancy” Consistency

20. Brevity • Visual aide, not script • Reviews main ideas • Stresses most important points • NOT a report • Provide handouts of slides and speaker notes

21. Review Content Objective: The participant will be able to critique a PP presentation based on the design elements presented. Review Language Objective: Working in small groups and given a sample PP presentation, participants will read/view the PP, discuss it’s +/- design elements and fill out the +/- critique chart. • Read, discuss, write

22. Objective Review Objective 1: Participants will learn how to plan a successful PP presentation. Objective 2: • Participants will learn the design elements of a good PP presentation and be able to critique a sample. • Did I meet my objective? • Thumbs up for yes • Thumbs to the side for somewhat but not completely • Thumbs down for no

23. Thank you for your time. Contact information: • CarolAnn Barr-Gutkowski • gutkowc@dearborn.k12.mi.us