Digitization by the Numbers

1. Digitization by the Numbers

2. Hardware and Software Basics Photography Camera: Canon PowerShot G7 (10 MP) $270 used/$450 G11 new Editing: Picasa Free download Microsoft Picture Manager Included with Office suite Scanning Scanner: CanoScan 8800f (4800x9600 dpi) $160 - $240 Moving Images Editing: Pinnacle Studio $100 - $130 CD Burning: Nero Burning ROM $50 Video camera and external hard-drives Cost varies

3. Digitization Time Sucks: *Fragile items *Unorganized collections/items *Unwieldy metadata situations *Plastic sleeves *Anything tightly bound *Glossy/highly reflective surfaces *Poor lighting *Awkward sizes

4. Good condition vs. bad condition The Cold, Hard Facts According to one small study!

5. Digitized via Camera (Canon PowerShot G7; Picasa and Microsoft Picture Manager) Medium: Paper Directory (matte)to convert to JPEG: 15 seconds per image, averageconvert to JPEG, crop images: 25 seconds per image, average Framed items (located in a church, difficult lighting)to convert to JPEG: 5 minutes per item, averageconvert to JPEG, rename, edit: 5 minutes, 50 seconds per item, average Gradebooksto convert to JPEG: 1 minute per page, average (roughly 15 minutes per gradebook)-this project was difficult to light, hence the time involved Minutesto convert to JPEG: 16 seconds per image, average-this project did not include renaming or editing Newspapers (bound)to convert to JPEG: 2 minutes, 30 seconds per image, averageconvert to JPEG plus editing: 5 minutes per pageadditional time spent organizing and renaming files: 1 hr 25 min-There were no unbound newspaper digitization projects to use as a comparison Reunion programsto convert to JPEG: 18 seconds per image, averageconvert to JPEG, rename, edit: 45 seconds per image, average ScrapbooksAverage size, good condition: 1 minute per page to convert to JPEGAverage size, poor condition: 1 minute 18 seconds per page to convert to JPEGExtra large size, good condition: 30 seconds per page to convert to JPEG1 minute, 50 seconds per page for JPEG, rename, edit Yearbooksto convert to JPEG: 30 seconds per page, averageconvert to JPEG, rename, edit: 54 seconds per page to 2 minutes, depending on editing. Average time from start to finish: 1 minute, 28 seconds per pageMatte: 1 minute, 9 seconds per page averageGlossy: 1 minute, 22 seconds per page average

6. Medium: Photos Panoramic photographs (glossy)2) 2.5 ft long; 2) 3.5 ft long; 1) 4.5 ft long to convert to JPEG: 2 hours or 24 minutes per photograph-this time measurement includes building a support for the photos Traveling Exhibit Posters w/Photos (8 posters with 122 photographs)to convert to JPEG: 2 hours, 40 minutes total time per poster: 20 minutestotal time per photograph: 1 minute, 18 seconds Medium: 3D Objects Library collection of 3D objects to convert to JPEG: 6 minutes, 7 seconds, average (this project did not include renaming or editing) Music box collectionRound 1: 21 music boxes (time includes removing and returning to box, videoing moving parts and sound, setting up lighting) 10 minutes per music box, averageRound 2: 42 music boxes (time includes removing and returning to box, videoing moving parts and sound, setting up lighting) 7 minuts per music box, averageEditing: an additional hour and a half was spent renaming files but an additional 18.5 hours were spent editing photographs, moving images, and creating promotional video from both visits Digitized via Camera and Scanner Combined Medium: Mixed Vertical files to convert to JPEG: 2 minutes, 34 seconds per item, averageconvert to JPEG, rename, edit: 7 minutes per item, average-over 550 items were scanned; much time was spent sorting, naming, organizing and deeming what was ‘worthy’ for digitization

7. Digitized via Scanner (CanoScan 8800f except where noted) Medium: Paper Books**convert to JPEG: 2 minutes 30 seconds per page, average-this project did not include renaming or editing Scholastic Census Records*to convert to JPEG: 21 seconds per page, averageconvert to JPEG, rename, edit: 1 minute, 48 seconds, average Diaryto convert to JPEG: 1 minute, 8 seconds per page, average -this is a high average as there were several loose, unpaginated pages that needed to be ordered before the images could be captured; this project did not include renaming or editing Newspaper (clippings)to convert to JPEG: 1 minute 10 seconds per image, average-this project did not include renaming or editing Obituary Collection (contained in individual plastic sleeves)to convert to JPEG: 45 seconds per item, averageconvert to JPEG, rename, edit: 1 minute, 30 seconds, average Obituary Collection (not contained within plastic sleeves)to convert to JPEG: 30 seconds per item, averageconvert to JPEG, rename, edit: 1 minute, 2 seconds, average Photos (average sizes and condition)to convert to JPEG: 1 minute 16 seconds per item, averageconvert to JPEG, rename, edit: 1 minute, 34 seconds, average Photos (unique sizes and/or fragile condition) to convert to JPEG: 2 minute, 4 seconds per item, average convert to JPEG, rename, edit: 4 minute, 30 seconds, average Surveys (architectural)to convert to JPEG: 55 seconds per item, averageconvert to JPEG, rename, edit: 1 minute, 40 seconds, average-this was a huge project that included much organizing and difficult metadata of house numbers and addresses *HP Scanner **Canon DR 7080c - a slow, stationary scanner

8. Yearbooks (Annuals)to convert to JPEG: 25 seconds per page, averageconvert to JPEG, rename, edit, organize: 1 minute 30 seconds, average-This information compiled using 16 yearbooks with 1174 images total Digitizing moving imagesSoftware: Pinnacle Studio for editing, Nero Express for burning to discs. Pinnacle is not good for burning CDs, but it is inexpensive ($100) and has a low learning curve. Nero Express costs $100 and also is easy to use. AVI was chosen because it does not cause additional compression. MPEG is much easier to use but causes too much compression. A MPEG2 DVD compatible and an MPEG4 are stored elsewhere as the 'original' copies. As server space is running out, chose to keep raw footage rather than finished and edited files - also so he can go back to the originals. Uses external hard drives. Project 1: Oral history workshop from digital mini dx tape to AVI (used for ToolKit for rural library grant) 27:46 instruction - captured 1:1 Edit (professional style): Almost 9 hours (8:50) Convert: 1 hour Time intensive editing as we were posting this for everyone to learn from - very different from the interviews which follow in which we wanted to keep all of it. Project 2: Voyager interview videos; captured, edited, converted. Software: Video camera, Pinnacle, Nero Express R.W. (initials of interviewees, used for identification) 57:25 interview - captured 1:1 Editing (basic): 20 minutes Converting: 2 hours 40 minutes R.S.H. 1:26:00 - captured 1:1 Editing (basic): 38 minutes Converting: 2 hours 15 minutes S.J. :32 interview - captured 1:1 Editing (basic): 20 minutes Converting: 1 hour G.J. 55:18 interview - captured 1:1 Editing (basic): 15 minutes Converting: 2 hours 30 minutes G.F. :31 interview - caputured 1:1 Editing (basic): 15 minutes Converting: 55 minutes S.B. 1:05:00 interview - captured 1:1Editing (basic): 20 minutes Converting: 2 hours 45 minutes Very basic editing: 15 to 20 minutes per interview less than 1 hour; had already viewed the interview as it was capturing (capturing is 1:1), made notes of edits Conversion gets longer as the video gets longer. 30 minutes converts in one hour but plan on an hour of video taking 2.5 hours to convert. Project 3: WWII interview; capture, editing, converting Baum :57 interview - captured 1:1 Editing: 20 minutes Converting: 2 hours 15 minutes Holds up with the Voyager numbers