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Trailblazer District August Roundtable Fall Youth Recruitment Training

Trailblazer District August Roundtable Fall Youth Recruitment Training. Fall Youth Recruitment. What does your Unit need to be SUCCESSFUL?. Fall Youth Recruitment Theme: KEEP IT SIMPLE!. District Recruitment Support Plan. Resources Promotions Fliers Available School/Community Center Promo

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Trailblazer District August Roundtable Fall Youth Recruitment Training

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  1. Trailblazer DistrictAugust RoundtableFall Youth Recruitment Training
  2. Fall Youth Recruitment What does your Unit need to be SUCCESSFUL?
  3. Fall Youth Recruitment Theme:KEEP IT SIMPLE!
  4. District Recruitment Support Plan Resources Promotions Fliers Available School/Community Center Promo Local Newspapers September Events - Sept 16 – 27 Event Schedule & Format Volunteer Assistance October Follow-up Opportunity
  5. Timeline September 16 – 27 Eastside- Tuesday Sept 17 Recruitment night Units:224, 227, 432, 311, 466, 313, 237, 221, 321, 353 WestSide- Tuesday Sept 24 Recruitment night Units 142, 269, 291, 300, 305, 320, 321 New Leader Trainings- All leaders trained before Oct 15th East Side – Sept 28th West Side – Oct 5th Online @ www.myscouting.scouting.org or from www.training.nsbsa.org
  6. Resources Enter Unit Date info into Unit Toolbox (UTS) Order ALL MATERIALS through the UTS Schedule a pick-up AT LEAST 3 days out. Golden Valley Office (24 hours a day) Office Max Location (during business hours) Arrange with Chris a drop off time/location
  7. Promotions UNITS should plan on promoting their events in the following ways: School Open House / Curriculum Night / Meet the Teacher Charter Organizations / Private Schools Local Community Centers Community Festivals Community Papers Others…?
  8. Promotions DISTRICT / COUNCIL volunteers and staff will help with promotional support when possible: “Boy Talks” in ANY SCHOOL allowing it. Religious Orgs NOT Chartering Units Community Center GENERAL Fliers GENERAL Ads in Local Papers as FOLLOW-UP School Fliers where allowed; requires coordination w/ UNITS Council “Xtravaganza” Event as FOLLOW-UP
  9. MEMBERSHIP - FALL RECRUITMENT Cub Scout Flyer
  10. MEMBERSHIP - FALL RECRUITMENT Cub Scout Poster
  11. MEMBERSHIP Scouting Door Hanger
  12. MEMBERSHIP - FALL RECRUITMENT Yard Sign
  13. MEMBERSHIP - FALL RECRUITMENT Wrist Band
  14. MEMBERSHIP - FALL RECRUITMENT Boy Scout Flyer
  15. MEMBERSHIP - FALL RECRUITMENT Venturing Flyer
  16. September Events - Sept 16 - 27 Your September “Join Scouting Event” should… …be promoted AT LEAST ONE - TWO WEEKS before event. …be promoted to current families as well. …be planned for NO LONGER than 1 hour. …be a “SIGN UP” night more than a “THIS IS SCOUTING” night. …focus on registering new YOUTH and not necessarily recruiting new LEADERS. …provide ALL FAMILIES ATTENDING with a printed calendar, outline of Unit policies, and info on “Unit Parent Orientation”. …be followed up by a “Parent Orientation Night” as part of the “First Pack Meeting” of the year.
  17. September Events - Sept 16 - 27 SampleAgenda / Order of Event Families Arrive / Welcome Opening - Conducted like any Unit Meeting Intro to Scouting 10 min, led by Unit Leader Introduction of Volunteer Leaders Outline of Unit Programming Explanation of Scouting Aims and Methods Highlight Upcoming Events 5 min, led by Comm Chair or other Give a “teaser” of the upcoming events planned for the next 2 months. Highlight “Annual” events such as Camp, Banquets, etc. Review Unit Policies and Calendar Handouts
  18. September Events - Sept 16 - 27 Suggested Agenda / Order of Event INVITE FAMILIES TO JOIN Explain Registration Process, Unit Fees Guide families through the process COLLECT APPLICATIONS AND FEES Remind families of upcoming events Next Meeting DATE/TIME/LOCATION Next Activity (Camp, Event, etc.) Open for questions. WELCOME TO SCOUTING & CLOSING (OPTIONAL: Activity for Youth)
  19. September Events - Sept 16 - 27 District Volunteer Support Commissioner and/or District Membership Volunteer Can help be the “District Face” for the event. Can welcome families as they arrive and help guide them through registration process. Will collect Applications and ONE UNIT CHECK for total fees. Fees: 4 months (Sept – Dec 2013) = $5 Nat’l Fee / $4 Boys’ Life ($9) 16 months (Sept ‘13 – Dec ‘14) = $20 Nat’l / $16 Boys’ Life ($36) Additional Fees? Pack/Troop/Crew Dues?
  20. REMEMBER:These families attended your Recruitment Event because they WANT TO JOIN.No need to “sell” them.
  21. Unit Charter Renewal Plan Chris Fischer
  22. Questions??
  23. LEADER TRAININGALL LEVELS:Univ of Scouting, Oct 26, TBACharter Org / Webelos:November 7, CPC
  24. NEXT MONTH:SEPTEMBER 12, 7 pmRecharter2013-2014 Program Year
  25. thank youscouters!
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