Z10 as a Framework for Performance

1. Z10 as a Framework for Performance June 8, 2012 Jim Grieger, CIH, CSP, CHMM Associate Director-EH&S, Cornell University

2. Management Systems • Each company possesses (whether consciously or not, whether documented or not) an overall management system • An overall management system is the sum of the management subsystems .. as well as their interrelationships Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards

3. Questions to Help Understand “Management Systems” Approaches • How would you describe the system (process) your organization uses to integrate environmental and health and safety programs into its day to day business? • Do you have a process to ensure EH&S issues are addressed routinely? • How reliable is the process? How do you know? • Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness?

4. OSHA VPP Australia-SafetyMap BSI-BS8800 Australia and New Zealand-AS/NZ 4801 Spanish-UNE 81900 ISO 14001 ILO-OHS-MS American Chemistry Council-Responsible Care American Petroleum Institute AIHA Japan Industrial Safety and Health Association BSI-OHS Assessment Series 18001 International Consortium for Standard & Conformity Assessment Management System Standards

6. Interest Sectors on Z10 Committee • Industry • Labor • Government • Professional Associations • General Interest • Liaisons to relevant standards

7. Early Meetings • Selection of composition of committee was in depth • Representation of all sectors was paramount • Argument for need was extensive • First meeting voted to exist!!!! • Struggled with what product should be

8. How we defined Success If the standard … • Helps those who would like to move toward a management system for organizing their programs • Is easy to read and provides useful information to facilities of varying S&H sophistication • Is published in a timely fashion • Is truly a product of consensus

9. … Versus Failure If the standard… • Adds unnecessary burdens to effective programs • Does not address minority concerns (i.e. small business, universities, labor) • Provides “cookie cutter” requirements rather than generally applicable guidance Z10

10. Summary • Z10 is a voluntarystandard • Purpose of Z10: a tool to minimize risks, prevent injuries and enable continuous improvement of the OHSMS • Encourages integration using Deming’s Plan-Do-Check-Act • Helps reduce risk

11. Management Systems

12. Z10 Sections 1.0 Scope, Purpose, and Application 2.0 Definitions Appendices

13. Management Leadership and Employee Participation • Management commitment & leadership • Employee participation • Accountability • Resources • OHS policy

14. Left side vs. Right side

15. Z10 Required Documentation • Health and Safety Policy (Section 3.1.2) • Objectives (Section 4.3) • Implementation Plan (Section 4.4A) • Audits (Section 6.2) • Management reviews (Section 7.1)

16. Z10 Standard What’s Different with the 2012 Standard?

17. Management Leadership and Employee Participation *2012 Changes Enhanced Guidance Employee participation *(enhanced appendix) Leadership communication Integration with business systems Reliance on system performance *=New • Policy availability (external) • Alignment with performance, financial and recognition systems

18. Planning *2012 Changes Enhanced Guidance System vs. operational planning Conducting an initial review Risk assessment methodologies *(new appendix) Use of quantitative and qualitative objectives *=New • Clarification of initial and ongoing reviews • Risk assessment and mechanisms for employee involvement • Periodic review and update

19. Implementation and Operation *2012 Changes Enhanced Guidance Risk assessment *(new appendix) Contractors and procurement checklists *(new appendix) Employee participation in management of change *=New • Risk assessment process • Consultation with contractors • Timely training and competent trainers • Employee participation

20. Evaluation and Corrective Action *2012 Changes Enhanced Guidance Explanation of audit and independence *(enhanced appendix) Assessing residual risks in corrective/preventive actions Incident investigations to understand root-cause failures *=New • Assessment of legal and other requirements • Audits by competent persons with independence

21. Appendices A) Policy Statements B) Roles and Responsibilities C) Encouraging Employee Participation D) *Planning-Identification, Assessment and Prioritization E) Objectives/Implementation Plans F) *Risk Assessment G) Hierarchy of Control *= New

22. Appendices H) *Management of Change I) *Procurement J) *Contractor Safety and Health K) Incident Investigation L) Audit M) Management Review Process N) *Management System Standard Comparison O) Bibliography and References *= New

23. Z10 for All Organizations • A standard for all sizes and types of organizations-balance and diversity of the ANSI process • A practical tool to help organize your OHSMS and efforts • A good resource for an initial review and gap assessment for your OHSMS

24. Thank You!