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FUNCTION OF SBCO - PROCESS ORIENTED

FUNCTION OF SBCO - PROCESS ORIENTED. TD. General check of vouchers and % checking of vouchers-HO/SO. The vouchers both receipts and payments will be checked to the following extent :-

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FUNCTION OF SBCO - PROCESS ORIENTED

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  1. FUNCTION OF SBCO- PROCESS ORIENTED TD

  2. General check of vouchers and % checking of vouchers-HO/SO • The vouchers both receipts and payments will be checked to the following extent :- • (a) All warrants of payment in respect of withdrawals exceeding Rs. 5000/- at the head and sub offices and Rs. 500/- at branch offices. • (b) 20% of the vouchers relating to payment of annual interest. • (c) 20% of the warrants of payment of closed accounts of heavy amounts. • (d) 4% of deposit transactions. • Note :- The checks will apply uniformly to accounts maintained either manually or on computers.

  3. VERIFICATION OF LEDGER BALANCES OF HEAD OFFICE ACCOUNTS • The balances of the accounts in each office will be verified on six monthly basis. • The first round will cover the period from January to June and the second round from July to December. • The listing will be done for the balances as on 30th June and 31st December each year.

  4. The verification will be done in the following manner. • The balances in the register SB-85 will be arrived at by adding the total credits to and deducting the total debits till the end of the month up to which transactions have been included in the list of balances from the opening balance of the month. • The closing balance should agree with that shown in the list. • Postal Assistant will write "Agreed" in the list under his dated signature. • The list will then be placed before the Supervisor.

  5. The Supervisor will verify and note it in the ledger verification check sheet under his dated initials. • (ii) If the two sets of balances differ, the Postal Assistant will write the name of office, ledger number and two sets of balance in the discrepancy register. • Action will be taken to reconcile the discrepancy and to have the two sets of balances reconciled.

  6. THANK YOU

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