Techniques of Making PowerPoint and Presentation Assist. Prof. Dr. Wiphada Wettayaprasit

2. Techniques of Making PowerPoint and Presentation Assist. Prof. Dr. WiphadaWettayaprasit Department of Computer Science Faculty of Science Prince of Songkla University 16January 2011

3. Issues of Discussion 1) Making PowerPoint Techniques 2) Oral Presentation

4. Objectives To introduce the key factors for successful presentation delivery To prepare effective visual aids

5. Tips for Creating Effective and Interesting PowerPoint Presentation Plan your research carefully Focus on content First slide should include your ….. presentation title, your name, date

6. Creating PowerPoint Presentation A professional staff at NASA recommends the blue background with yellow letters

7. Creating PowerPoint Presentation Use design template or create your own Use colors that work well together on the computer screen and the projector

12. Creating PowerPoint Presentation Provide only key points on your slides 7 words per line; 7 lines per slide; nouns and verbs rather than sentences

13. Creating PowerPoint Presentation Use clear, large fonts Use legible fonts for text Be consistent with the look and style of text for title, bulleted points, sub-points

14. Creating PowerPoint Presentation Use UPPER and LOWER case DO NOT USE ALL UPPERCASE AS IT IS HARD TO READ Limit the number of slides no more that 12 for a 10-minute presentation One MIN per SLIDE

15. Creating PowerPoint Presentation Spell check your work Put references on the bottom of each slide to support your point Use a chart or graph to present statistics Use clip art, AutoShapes, pictures, charts, tables, and diagrams

16. Creating PowerPoint Presentation • Use sound and video when appropriate to content Vary the slide layout Bulleted List Two Column Text Text & Chart

17. Oral Presentations Good visual aids Logical sequence

18. PRESENTATION

19. Visual Aid Rules Keep it simple Minimize words Use large fonts List key points Use exact phrasing Use color Prepare handouts

20. 7 Logical Sequences of Presentation Situation Theme Storyline Storyboard Master Production Practice

21. 1. Situation Consider the audience carefully How big? Who? Level of knowledge? Level of interest? Resistance? Time?

22. 2. Theme Define your theme in one short sentence Be concise Direct

24. 3. Storyline Break down your theme into major parts

26. 4. Storyboard Visualize the storyline into a storyboard

27. Storyboard

28. 5. Master Finalize the flow of the presentation Finalize data Sketch all diagrams – clarity Conclusion Check for logic Consultation Rehearsal

29. Sketch all diagrams – clarity

30. 6. Production Allow plenty of time for production One key message per slide

31. 7. Practice! Adequate rehearsal is essential for a good presentation Development of each visual Transition Self-confidence Timing

32. Practice Makes Perfect

33. 4-Key Factors Successful Presentation: Timing Attention span Personal approach Practice

34. 1. Timing: One Minute per slide

36. Voice Idea Joke 2. Attention Span: Audience attention fluctuates time

37. 3. Personal Approach: Gesture Voice Eye contact Breathing

38. 3A: Gesture Important in non-verbal communication Emphasize point Highlights Audience attention Vary gesture Important - position of speaker - position of transparencies - not too much movement

39. 3B: Voice Critical part of verbal presentation Volume speak to be heard Modulation - vary the voice Pause – make emphasis with pause

40. 3C: Eye Contact Look at each member of your audience Involvement trust/support Interest Spontaneous reaction

41. 3D: Breathing Breathing during presentation is different from normal breathing Breathing deeper for - volume - control - emphasis Don’t lose your breath or you will drown in mid - air

42. Some English wordings used during the presentation: Next page or next slide Item 5 … Now …let me explain… On this slide will show you… Any questions before I move to the next slide….

43. 7 Effective PowerPoint Presentations Only one idea per slide. Explain point, then show slide. Speaker is the star, not the slides. Never read from slides. Use photos and drawings. Face your audience not slides. Avoid complexity. TJ Walker, President, Media Training Worldwide

44. 1. Only one idea per slide.

45. 2. Explain point, then…. show slide.

46. 3. Speaker is the star, not the slides.

47. 4. Never read from slides.

48. 5. Use photos and drawings.

49. 6. Face your audience not slides.

50. 7. Avoid complexity.