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The SAU Website Workshop

The SAU Website Workshop. The SAU Website Workshop. Using the site Website Management The Campus Directory Form Manager Other available resources. Using the Site. Getting the most out of the site. The Campus Directory. The Document Repository.

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The SAU Website Workshop

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  1. The SAU Website Workshop

  2. The SAU Website Workshop • Using the site • Website Management • The Campus Directory • Form Manager • Other available resources

  3. Using the Site Getting the mostout of the site

  4. The Campus Directory

  5. The Document Repository The document repository is a central location to store and organize documents campus-wide. • Scholarship applications • Meeting minutes archives • Human resources paperwork • Catalogs and handbooks • Etc.

  6. Searching the Website

  7. Website Management Maintaining Your Departmental Website

  8. Mapping the Network Drive • Click Start > My Computer • Click Tools > Map Network Drive

  9. Mapping the Network Drive • Select a drive letter from the drop down menu • Enter your drive path in the “Folder” textbox. • Click “Finish”

  10. Editing Files • Opening in FrontPage • Making changes • Codes and shortcuts • Saving the file

  11. Opening in Front Page • Right click file name • “Open With” > Microsoft Office FrontPage

  12. Making Changes The website will automagically format • Fonts • Colors • Sizes So you don’t need to do it in your pages.

  13. Saving the File In order for your changes to show up on the website you MUST save it as the same file name.

  14. Working with Images • Re-sizing: how and why • Max size 400 pixels wide • Preferred max width 250 pixels wide • Using it in your file • “content/images/image.jpg” • FrontPage weirdness

  15. Adding New Pages • Make a copy of an existing page • Delete page contents and add your new information • Submit a Web Work Order to have it added to the site.

  16. Limitations Content managers are unable to: • Edit menus • Add pages to the template system • Alter templates Why? • Maintain navigational consistency • Track site pages for search engines, grammar/spelling, and timeliness • Single template is used to manage entire site design

  17. Campus Directory Updating your Directory Listing

  18. Accessing the Intranet • Visit www.saumag.edu/intranet

  19. Logging in to the Intranet • Enter your username & password • This information is sent to you by slot mail.

  20. Accessing the Employee Directory Manager • Once you’ve logged in, you will see a screen with 2 or more icons. Click the icon for “Directory Manager” (shown below)

  21. Managing Your Listing • The management screen allows you to alter all aspects of your employee listing • Department • Name • Contact information • Website • Photograph • More!

  22. A Close-Up of the Listing Screen • Each field has basic instructions to the right.

  23. Adding A Website to Your Listing • In the “Website URL” field add the address to your website. Remember to include the ENTIRE address starting with HTTP:// This website should be your faculty/staff/department web page. Personal interest sites, if appropriate, should be listed in the additional content area, see slide 10. This shows how the website address will show up on the directory page.

  24. Adding A Photo • You can add your photo to your employee listing using the “Thumbnail Image” field. • Click the “Add/Edit Image” link • Select “Browse” • Choose your desired photo (you must have it on your computer) • Click “Save Changes” on the small window • Click “Save Changes” on the directory manager Your photo will be displayed at exactly 100x100 pixels. Using a photo close to that size is recommended.

  25. Managing Your Department(s) • The departments are setup around the organizational chart and by special requests from the VP’s. • To select multiple departments: • Press & hold down the CTRL key while clicking the department names • When you’ve selected all of the applicable departments, click “Save Changes” • If you find an error with the department listings please email smkeith@saumag.edu

  26. The Sky is the Limit - Additional Content • The content manager at the bottom of the page will allow you to add almost unlimited information using controls very similar to Microsoft Word. You can add links, notes, and more! This field is searchable using the directory search so make this information relevant.

  27. Form Manager How to access and manage your form submissions

  28. Form Manager • Forms are used to collect data on the website • Admissions application • Event registration • Schedule save request • Newsletter subscription • Etc.

  29. Accessing your form data • Login to the intranet (www.saumag.edu/intranet) • Click on the Form Manager icon

  30. Working with Form Data

  31. Other Resources Your online toolbox

  32. Other Resources • Calendar • Reynolds Center • Continuing Education • Homepage • Polls • Frequently Asked Questions Manager

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