Team Georgia Marketplace

1. Team Georgia Marketplace Supplier Orientation “Path to Partnership”

2. Welcome! Hugh M. Farley Customer/Supplier Satisfaction Officer Hugh.farley@doas.ga.gov 404-656-0936 www.statepurchasing.doas.georgia.gov

3. Agenda Resources Overview of State Purchasing Bidding Requirements Purchasing Card (P-card) Program Supplier Registration System eQuote State Purchasing Web Page Team Georgia Marketplace Georgia Procurement Registry Statewide & Agency Contracts Agency Procurement Contacts Certifications Questions and Answers

4. Supplier Resources Governor’s Entrepreneur and Small Business OfficeTony Greene, Outreach and Special Projects Managertgreene@georgia.org 404-962-4824 Board of Regents of the University System of GeorgiaChristina Hobbs, Business Development ManagerOffice of External Activities and Facilitieschristina.hobbs@usg.edu404-657-2514 Agency, College and University Procurement Officers Go to: State Purchasing web page / Vendor Services / Vendor Tools, or http://ssl.doas.state.ga.us/PRSapp/PR_apo_public_list.jsp

5. State Purchasing Division State Purchasing is the centralized office responsible for the purchase of more than $3.5 billion of goods and services each year. Delegates Purchasing Authority to State Agencies. Promotes equal access and competition among suppliers. For more information, visit our Web site:www.statepurchasing.doas.ga.gov

6. Bidding Requirements < $5,000 No bidding required $5,000+ Requires a bidding process (eQuote) $10,000+ Bid posted on the Georgia Procurement Registry or solicited through eQuote

7. Purchasing Card Program • A VISA Purchasing Card (P-Card) is used by state and local government employees to secure approved goods and services. • The P-Card is used most frequently for purchases under $5,000. • Suppliers are encouraged to be credit card merchants.

8. Getting Started (Registration) First, you’ll need to access the State Purchasing website. Then click the link Team Georgia Marketplace Supplier Services

9. Definition of Sourcing Bidder If your company provides goods or services but has never had a purchase order, received a remittance, or been awarded a contract by the State of Georgia, you need to register as a sourcing bidder. Your company may fit into this category even if it is active in our current Vendor Registration System.

10. Definition of Supplier If your company has had a purchase order, received a remittance, or has been awarded a contract by the State of Georgia, you need to register as a supplier. A company in this category will have a PeopleSoft vendor number in our Financials system.

11. Registration Process Click on the appropriate link (Bidder or Supplier) Click on the appropriate link (Bidder or Supplier)

12. RegistrationeSupplier Connection Menu Once you’ve completed registration you should change your password for security purposes

13. Supplier Benefits

14. Help Desk Support and Assistance In addition to this training video and the additional tools provided on the State Purchasing website, our Help Desk is available to assist you with any problems or to answer your questions. Call the Help Desk at 404-657-6000 for assistance or email vendoradm@doas.ga.gov

15. What is eQuote? eQuote is the automated tool that state agencies use for submitting requests for quotes. In a request for quote, PRICE is the only consideration for selection and award. This is how the process works: I need to buy Write a Request for Quotation (RFQ) to Suppliers Price is the only consideration End User Procurement Official Award to lowest price meeting all specifications Suppliers responds with quote or price Supplier Procurement Official

16. Responding to an eQuote Solicitation Contact person and your Company name Name of Government Entity posting the eQuote eQuote Title, closing date and time User ID and Password Hyperlink to eQuote A Hyperlink to the Vendor’s Guide

17. eQuote Summary Information Agency and Buyer contact information Brief description of the solicitation NIGP code selection Attachments / Terms & Conditions Items and quantity to be purchased Option to Bid Now or Bid Later

18. Entering your Responses in eQuote Enter Contact Information • Your name • Your email address • Your business phone number • Any comments

19. Entering your Responses in eQuote It is important for you to know that the Buyer will not be able to see your comments until the eQuote closes Terms and Conditions Supplier instructions

20. Entering your Responses in eQuote • The column where you upload documents is labeled Upload/View Vendor Documents • To add documents, you click on the Click button for the line item you are bidding on and then, upload the additional document • Once you complete your responses, click on the Submit Your Bid button to submit your bid

21. Entering your Responses in eQuote eQuote will automatically: • Total the submitted amount Bids may be awarded at the line level, therefore each line quote must include any handling and shipping charges for that line Notice that eQuote keeps track of the total bidding amount

22. Entering your Responses in eQuote Notice the sender of the email This is a sample email similar to the one you receive to acknowledge the receipt of your bid

23. eQuote Changes or Revisions At times, the Procurement Issuing Officer makes addenda to a solicitation. An addendum is a modification made to a posted solicitation and it is made by the issuing officer. When this happens, you will receive an email regarding the change. Access the eQuote by clicking on the Hyperlink provided. As with the previous email, clicking on the hyperlink takes you to the sign on screen Use the User ID and Password provided in the email to login to the solicitation Once you enter your access information, click the Submit button

24. eQuote Changes or Revisions What happens if you can’t find the invitational email? What happens if you deleted the invitational email? • Contact the issuing officer • Request to have the invitational email resent

25. eQuote – Award Notification This is a sample email similar to the one eQuote send automatically to the suppliers who participated in the solicitation

26. eQuote – Support and Assistance State Purchasing Helpdesk – 404-657-6000 Email – procurementhelp@doas.ga.gov State Purchasing Website – www.statepurchasing.doas.ga.gov eQuote Supplier’s Guide eQuote Supplier’s Training (online) Georgia Vendor Manual Supplier Orientation (monthly) Customer and Supplier Relations – hugh.farley@doas.ga.govor call 404-656-0936 We look forward to assisting you in becoming a State Supplier!

27. State Purchasing Division Website Team Georgia Marketplace Georgia Procurement Registry Sourcing Events Statewide Contracts Agency Contracts Agency Procurement Contacts eQuotes