Annual Area Safety Liaison Training Luncheon

1. Annual Area Safety Liaison Training Luncheon Environmental Health & Safety Program January 17, 2006

2. Purpose of Training Express our sincere appreciation for our ASLs Meet EH&S Staff Review the role of an ASL Review university emergency procedures Provide beneficial information and tools that will help coordination during emergencies Meet Fellow ASL�s Have a good time!

4. Note Worthy ASL Actions Caution tape used to rope of fallen glass at the School of Public Health Robin Baker Makes Announcements During Fire Alarm Events at the University Center Tower and is now enrolled in the fire academy Shannon Prater Performs internal drills for their department Beth Ardoin Initiated building fire alarm at OCB when a bay door motor caught fire Mark Ferguson

5. ASL Program Goals Improve building occupant safety during emergency situations Provide volunteers with the information and tools they need to explain the UTHSC-H emergency response process to others in their department Education and communication

6. Role of an ASL Look for Safety Hazards Fire extinguishers (out of date/charged) Safety showers (blocked/damaged) Diminished egress capacity Fire doors propped open Facilitate Evacuation During an Emergency Assisting with emergency evacuations and drills Accounting for evacuated personnel Activating building alarms Look for Security Issues

7. Role of an ASL To assist your department in developing a Departmental Emergency Plan To educate the people in your area on Emergency Preparedness and the plan Contacting EH&S with ASL personnel changes Provide feedback to EH&S from the university community Identify and fill out Mobility Impaired Forms

8. Mobility Impaired Individuals Fill out the online Emergency Evacuation Assistance Request Form & submit it to EH&S Never use elevators during a building fire alarm event During a building evacuation where a mobility impaired individual is above the ground floor level, Stairwells are 2 hour rated against smoke and fire HFD will evacuate individuals before performing fire fighting functions

9. Elevator Entrapment In Non-Emergency Situations, the following steps will be taken: The elevator passenger should contact UTPD by using the car telephone or call button. If the call button fails to make contact, notify UTPD by calling (713) 500-4357 UTPD will notify Facility, Planning, & Engineering's (FPE) FPE will contact the elevator service company A representative of both FPE and UTPD will stand by the elevator and remain in communication with trapped parties Only the elevator Service Technician is allowed to attempt a rescue HFD will be notified if the elevator technician cannot release the trapped individuals or an emergency situation develops

10. Elevator Entrapment In Emergency Situations, the following steps will be taken: If UTPD personnel determine the situation to be an emergency, the Houston Fire Department will be notified Examples constituting an emergency include but are not limited to: There is no response from the passenger The passenger has become hysterical and there is fear for his/her well being UTPD will also contact FPE FPE & UTPD personnel will stand by to assist the fire department

11. Emergency Contact Card Environmental Health and Safety will provide free lamination of personalized wallet-sized emergency contact cards. Template for emergency cards can be found at the EH&S Area Safety Liaison website http://www.uth.tmc.edu/safety/asl.htm

12. Building Alarm Event A building fire alarm is activated by either Pull station engaged by person encountering fire Detection system senses smoke or fire Water flow from sprinkler head

13. High Rise Alarm Designa high rise is 75 ft or tallerDBB, MSB, SON, SPH, UCT, UTPB Alarm sounds on affected floor, the floor immediately above and the floor immediately below From experience, be aware that sound might be heard faintly on other floors, near speakers, or resonating through elevator shafts If the alarm is on your floor, you�ll know it -- its really loud & strobes will flash!

14. What To Do if the Alarm Sounds Grab your ASL bag In a High Rise Building - Direct personnel in your area to proceed to the nearest exit stairwell In a Low Rise Building � Direct personnel in your area to proceed to your groups emergency evacuation location outside the building Close doors to offices once you have verified they are empty Meet up with your group, account for individuals

15. Immediate Response Automatic alarm notifications are sent to UTPD, FPE, and EH&S UTPD dispatch contacts HFD Nearest UT Police and Facility Operations personnel proceed to building alarm panel Standard investigation announcement is made (UTPD, FPE, EH&S) UT Police remains at panel while FPE investigates origin � UT Police serves as contact for HFD upon arrival Note � investigation could take 5 -10 minutes, so building occupants should expect the alarms to sound for at least this long

16. If Alarm Is Not A Fire Event If found to be a false alarm, investigator returns to panel �All Clear� announcement made Building alarm is silenced and panel is reset EH&S then distributes an email to the buildings ASLs detailing the reason the event occurred and steps to prevent it from occurring again. Typical Causes of False Alarms: dust from construction activities accidental damage to a device device not properly isolated while conducting maintenance

17. If Alarm is Real Responding FPE investigator will report back to the panel operator Occupants are notified to evacuate the building unless the fire is quickly extinguished Area Safety Liaisons assist with evacuating and accounting for individuals Assemble persons a safe distance from building Upon arrival HFD is in control of the scene and will seek information on: Location of fire and source Location of injured, trapped, or mobility impaired persons

18. University Communications UTHSC-H emergency response procedures University ESRP Departmental ESRP Sources for Important University Information Where to go to find out if the university is open or closed

19. ESRP What is the ESRP? The universities Emergency Situation Response Plan (ESRP) It defines natural and man made emergency situations, categorizes levels of emergencies, and defines response procedures Available online at the following location: http://www.uth.tmc.edu/safety/fire.html Print out a copy to keep at your work station we have provided tabs

20. Key UTHSC-H Units Involved with ESRP Environmental Health & Safety ESRP development, testing, emergency response for health and safety Facilities, Planning & Engineering Monitoring TMC advisories, protecting property UT Police Monitoring advisories, initial emergency notifications, crowd control, access controls Public Affairs Institutional and external communications

21. ESRP Elements(Foreseeable Emergencies) Types of emergencies Inclement weather Medical emergencies Fire Hazardous materials spills Facility failure Explosion Bomb/terrorist threat Auto accidents Aircraft collision Classified into �levels� for actions and notifications Level 1 Level 2 Level 3

22. Departmental ESRP It is important for each department to have their own departmental ESRP which includes: Specific evacuation plan from their area Locations of Safety Equipment Emergency Contact List Specific Shutdown Procedures Disaster Supplies Business Continuity Plan Other department specific information

23. In the Event of a Disaster Public Affairs distributes information to key UTHSC-H leadership, media, and updates UTHSC-H website Notifications to UT System UTPD secure site FPE coordinates clean up, but considers preservation of evidence, using existing disaster recovery contracts Legal Affairs involved for personal and/or regulatory notifications

24. Decision to Close The decision to close, remain open, or open late will be made by the UTHSC-H Executive Team. The decision can be made by any one of the executive team members. The Executive Team of UTHSC-H consists of: the UTHSC-H President, the Chief Operating Officer, the Executive Vice President for Research, the Executive Vice President for Academic Affairs, the Vice President of Facilities, Planning, and Engineering, UTPD Chief of Police, and the Executive Vice President of Financial and Business Affairs.

26. Where can you find out information on if the University is open or closed Call the weather line 713-500-9996 (general university) 713-500-7999 (MSB, JJL, UTPB, & CYF) UTHSC-H main website Radio KILT (610 AM); KILT (100.3 FM); KPRC (950 AM); and KTRH (740 AM) Television KHOU-TV 11, KPRC-TV 2, KTMD-TV 48, KTRK-TV 13, and KXLN-TV 45

27. Additional Information Available by Contacting EH&S: ASL Emergency Kit Additional trainings offered Fire Extinguisher Training, AED/CPR, etc Building Site Plan with Recommended Assembly Locations Available online from the EH&S Website: ASL Responsibilities and Procedures List of ASL�s Emergency Contact Numbers Evacuation Request Form AED/CPR lists and locations ESRP Hallway Clearance Policy