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Basic Education Information System

Basic Education Information System. WEB BEIS. Prepared by Abram Y.C. Abanil August 23, 2009. Acknowledgements. Region X Management led by Dir. Estrella Abid-Babano and the Schools Division Superintendents Original BEIS Team which developed the Excel-Based BEIS:

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Basic Education Information System

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  1. Basic Education Information System WEB BEIS Prepared by Abram Y.C. Abanil August 23, 2009

  2. Acknowledgements • Region X Management led by Dir. Estrella Abid-Babano and the Schools Division Superintendents • Original BEIS Team which developed the Excel-Based BEIS: • Deogracias Genito, Mercy Castro, Josephine Martinez, Jeremiah Gumboc, John Dispo and Abram Abanil • Region X Planning Unit • Region X Division Planning Officers • School Heads

  3. Objectives • Make budget data available by September • Introduce a preventive dropout monitoring system within the school year • Make performance indicators available by December • Make teacher deployment analysis (warm bodies) available per month • Initiate the decentralization of encoding data down to school districts and schools

  4. http://beis.depedonline.net/

  5. http://beis.depedonline.net/schstat/

  6. Main Page

  7. Edit Password

  8. Edit Contact Information

  9. Edit School Information

  10. Edit School Information

  11. Edit School Information • If the school is an annex, select the Annex School option in the <School Type> dropdown. You will also need to enter the Mother School ID of the annex school. • Redistricting can be done by changing the school district of the school • Moving a school to another region or division can only be done by the administrator or regional office

  12. Adding of Schools • Only the BEIS administrator can add schools • Must send email to the administrator containing information found in the edit school screen • Current administrator: • abanil@gmail.com • (088) 856-3932 • (0920) 952-6108 or (0921) 978-5500

  13. Opening/Closing of Schools

  14. Entering Integrated Schools

  15. Entering Form 3 Data

  16. Entering Form 3 Data

  17. Entering Form 3 Data • After clicking on add button

  18. Entering Form 3 Data • Multigrade classes

  19. Entering Form 3 Data • Multigrade classes

  20. Entering Form 3 Data • SPED classes and SPED multigrade classes

  21. Entering Form 3 Data • For substitute teachers, enter the name of the original teacher in the textboxes for First Name, Middle Initial and Last Name as well as the position. The enter the name of the substitute in the Remarks textbox with a note that he/she is a substitute. • To encode a class handled by a locally paid teacher, enter all the information required but leave the <Position> dropdown blank and enter the source of funding in the <Remarks> textbox.

  22. Entering Form 3 Data • To encode a class which is assigned to an item that is now vacant, enter a number in the <Last Name> textbox and “Vacant” in the <First Name> textbox. If there are more than one vacant items, the first name should be different for each item to be counted correctly in the reports • To encode a Subject Teacher, School Head or Support Personnel select the appropriate option in the <Primary Duty> dropdown. • To encode morning and afternoon preschool classes taught by the same teacher, treat the two classes as different sections.

  23. Entering Form 3 Data

  24. Entering Form 3 Data • An elementary teacher teaching at the secondary level of an Integrated School should be recorded at the elementary level with <Primary Duty> set to “Others” and <Remarks> stating that the said teacher is teaching at the secondary level. The same teacher will be recorded in the secondary level with <Position> set to “blank”, <Primary Duty> set accordingly and <Remarks> stating that the said teacher is borrowed from the elementary level.

  25. Entering Form 3 Data • To review the data encoded, generate the <Monthly Report on Enrolment and Attendance>, <Monthly Report of Personnel> and <Monthly List of Personnel> to be discussed later • If there is a need to add options in the <Position> and <Primary Duty> dropdowns, send an email to the Administrator so the system can be updated.

  26. Entering Form 3 Data • Editing/Deleting data

  27. Entering Form 3 Data • Copying data from previous months

  28. Entering School Head Data

  29. Entering Pupil Data

  30. Entering Age Profile • Must match with July Form 3 data

  31. Entering Shifting Data • Must match with July Form 3 data

  32. Entering Promotees

  33. Entering Dropouts

  34. Entering Classroom Data

  35. Entering Utilities

  36. Entering Furniture Data

  37. Entering Toilets

  38. Entering Locally Funded Teachers

  39. Entering Non-teaching Personnel

  40. Entering Teaching Personnel

  41. Entering Teaching Assignment • Must match with Teaching Personnel data

  42. Entering Enrolment by Program

  43. Entering Teaching Load and Specialization

  44. Entering ICT Facilities

  45. Entering ICT Facilities • ICT Coordinator

  46. Entering ICT Facilities • Computer Facilities

  47. Entering ICT Facilities • Internet Connection

  48. Finalizing Data

  49. Generating Reports

  50. Generating Regional Reports

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