Student/Faculty Guide To Contract Management & National Contract Management Association

1. Student/Faculty GuideToContract Management&National Contract Management Association

2. Purpose:Introduce Universities and Colleges to – For More Information Andy Kimbrough, Andrew.kimbrough@baesystems.com The Contract Management Profession National Contract Management Association Benefits of student membership in NCMA Benefits of NCMA student chapters Information about CM curriculum development

3. What is Contract Management? Contract management is the art and science of formulating, executing, administering and closing a business transaction between two or more parties. Both buyers and sellers participate in the contract management process. Job scope ranges from the administrative skills of managing, organizing, and planning, to the excitement and challenge of negotiating a major contract.

4. What skills do you need? Contract management skills are developed through continuing education and practice. A successful contract manager has developed skills in 3 main areas. Technical: Demonstrated by competently performing such as tasks preparing and issuing solicitations, bids, and proposals, preparing or analyzing terms and conditions, or analyzing procurement requirements and supplier capabilities. Conceptual: The manner in which the contract manager visualizes the contract's organization in terms of the agency's or company's goals. These skills involve the ability to see and use the "big picture" for greater organizational and personal success. Human relations: Focus on the "people" aspect of contract management. Effective performance requires the cooperation of many others over whom the contract manager has little or no organizational control. Dealing with government and contractor representatives from a diverse range of disciplines requires strong relational and communication skills. Many contract managers consider competency in human relations to be the most important skill for the future of their jobs and careers.

5. Contract Roles Buyers – purchaser of product(s) or service(s) Key Terms: Acquisition, Purchasing AgentsContracting Officers, Subcontract Managers/Administrators Sellers – provider of product(s) or service(s) Key Terms: Sales Agents, Business Development, Contracting (Contract Administrator) Negotiators Maintenance or Management of Contract Applies to both Buyers and Sellers Note: One person can have all roles

6. Contract Manager Responsibilities Effective Teamwork with Customers External – Buyers are customers to Sellers Internal – Project Managers or Business Development become customers to Contracting Professional when they need a contractual agreement to purchase products and services or build teaming agreements Coping with Contract Regulations U.S. Government contracts: Federal Acquisitions Regulations (FAR) Federal agencies may also have FAR supplements Commercial contracts: Uniform Commercial Code (UCC) International contracts: Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR)

7. Contract Manager Responsibilities (Continued) Problem Solver Work with customer to structure effective acquisition strategy and tactics Well described requirement and clear contracting vehicle If there are hoops to jump through, jump through them together Don’t gain the reputation of being a problem causer Business Advisor The shortest route to success may not be the best; protect your boss and customer If there is a gray area when interpreting rules, interpret to the benefit of your customer (document your rationale) The skill (and reward!) comes from building an alternative that works

8. What Does It Take? Contract Management demands competence in Leadership Management Contract law Economics Accounting & finance Marketing Operations management In short – a “walking MBA” Organizations need to quickly identify and hire entry level professionals to be able to deal with threats and opportunities

9. Contract Management – Jobs! A lot of jobs on both the government and industry side within the contracts field Search on Monster.com with “contract administrator” results 2,000+ jobs nationwide Search on Monster.com with “procurement” results more than 5,000 jobs Search on usajobs.gov with “procurement” results 1,800+ jobs Washington, DC has the most jobs available within the field

10. Contract Management – Money!2008 NCMA Salary Survey Findings Median = US $90,000 Annual median salary by experience <5 years = $59,000 5 to 9 years = $76,000 10 to 14 years = $87,500 15 to 19 years = $100,000 20 to 29 years = $107,200 30+ years = $119,600

11. 2008 NCMA Salary Survey Findings (Continued) Annual median salary by age (in US $) Under 35 = $63,000 35 – 44 = $82,800 45 – 54 = $95,300 55 and up = $100,000

12. What is NCMA? VisionNCMA will lead and represent the contract management profession. Our vision is that enterprises will succeed through improved buyer-seller relationships based on common values, practices, and professional standards. MissionNCMA exists to enable the workforce to grow professionally, assess individual and organizational competency against professional standards, establish values, develop best practices, and provide access to skilled individuals, enabling enterprises to improve their buyer-seller relationships. Web Site: www.ncmahq.org

13. Benefits of NCMANCMA provides contract professionals in the private and public sectors, buying and selling worlds, the knowledge and connections that foster lifetime career management excellence through… Contract Management – monthly magazine Journal of Contract Management Three Annual National Educational Conferences CM News—Monthly e-mail newsletter Chapter Affiliation Webinars Professional Certification Programs E-Courses Job opportunities: www.ContractManagementJobs.com Access to Salary Survey Networking Opportunities with the People Who Matter

14. Student Membership & Chapters — Why? “The foundation of integrity within the (federal acquisition) system is a competent, experienced, and well-trained, professional workforce.” FAR Part 102-2(c)(1) • Major Employers seeking better and more in depth knowledge in candidates when hiring new contract management professionals

15. Student Member Benefits Receive all the benefits of Individual Members Contract Management magazine CM News (e-newsletter) Access to local and national training/educational opportunities Member discounts Networking opportunities leading to possible future intern programs or full-time employment Access to www.ContractManagementJobs.com Post resume Apply for jobs online > 1,000 worldwide jobs posted every year

16. Student Membership Requirements To qualify: Must be full-time student; Must be in an accredited, degree-granting institution; and Not hold full-time employment in CM or related career field Effective July 1, 2010, dues increase to $25 annually. Initiation fee is waived

17. Student Chapter Benefits Networking opportunities Learn from each other Learn from mentor chapter Closer working relationship with faculty advisor More in-depth relationship to NCMA organization

18. Getting Started Support from both NCMA and your local chapter Conduct student chapter interest meeting Provide food & nonalcoholic drinks Invite NCMA speaker CM information and testimonials NCMA benefits Get at least 25 students interested Select pro tem President, Secretary, Treasurer Submit charter petition letter Select faculty advisor (Make or break step!) For more details about Chapter Chartering contact Mary Beth Lech, Chapter Relations Manager, at mlech@ncmahq.org

19. Faculty Advisor Role Focal contact for student chapter Advocate student chapter Advise student board members Communicate with both NCMA and the local host chapter Send NCMA related information to chapter members Consider development of Contract Management curriculum or content

20. Tools For Contract Management Curricula NCMA has developed summary Contract Management Body of Knowledge (CMBOK) Access to NCMA library Career Building Box (see next slide) Support from other professors within field Support from both NCMA and the local host chapter

21. Career Building Box Student Brochure & Applications Contract Management Code of Ethics Guide to the CMBOK Executive Summary of the Salary Survey Student Posters Contract Management Magazine Knowledge Catalog Resource Guide Journal of Contract Management Where to obtain a copy of the latest Student Chapter Newsletters on line Information on www.ContractManagementJobs.com

22. Huntsville Chapter • Chartered in 1964 • Currently 750 members • 30% Government, 30% Large Business, 30% Small Business, 10% Other • Locally Supports AMCOM, SMDC, NASA, MDA, ACOE • Provides Education, Certification Support, and Networking Events • Website www.ncmahsv.org

23. Chapter Initiatives • Provide timely, affordable education • Chapter-sponsored webinars • Informative luncheon speakers • Morning and evening seminars • National Education Seminar (March 2011) • Certification Study Groups • Joint training with other organizations (PMI, FBA) • Supports local government agency workforce development

24. Chapter Initiatives (continued) • Promote workforce development • Participate in career fairs • Inform students of NCMA membership benefits • Award scholarships in CM programs • Help establish student chapters • Sponsor participants in CMLDP • Initiate internship programs in industry • Provide information on job opportunities • Promote veterans programs • Establish mentor/protégé programs

25. Summary CM is an established and growing career field In excess of 128,000 jobs Supporting and facilitating acquisition of R&D, production, construction and many other supplies and services Located at Federal, State, and Local Government level Located in all industries selling to Government Located in companies selling to and buying from industry Working at both prime and subcontract level CM profession greatly facilitated by trained, competent, and professional workforce Employers place great value on CM knowledge in candidates NCMA provides a bridge to CM profession and career

26. Contact: • Andy Kimbrough • Chair, Workforce Development Committee • NCMA Huntsville Chapter • 256.890.8128 • Andrew.kimbrough@baesystems.com • www.ncmahsv.org