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LSC ESF Programme Provider Overview. Welcome. Agenda. Programme context Relationship management, contract and data Quality Management ESF Cross-cutting themes Sources of Information & Next Steps. 2007 – 2010 ESF Context. 01. 2007 – 2010 ESF Context. National Operational Programme

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  1. LSC ESF Programme Provider Overview Welcome

  2. Agenda • Programme context • Relationship management, contract and data • Quality Management • ESF Cross-cutting themes • Sources of Information & Next Steps

  3. 2007 – 2010 ESF Context 01

  4. 2007 – 2010 ESF Context • National Operational Programme • Reduced funding - £2billion down from £4bn • Objectives – Convergence/phasing in/Regional competitiveness replacing Objective 1, 2 & 3 • Community Initiatives – none

  5. 2007 – 2010 ESF Context • National Programme Operational Programme • Measures - none • Regional Development Plans - replaced by Regional ESF Frameworks • Delivery – co-financing except in exceptional circumstances, no alternative bids or national programmes

  6. 2007 – 2010 ESF Context • National Programme Operational Programme • Co-financing organisation' – 28 rather than 75, Regional LSC replacing local LSC & DWP Delivery Directorate replacing Jobcentre Plus • Tendering – contract costs replacing actual costs

  7. 2007 - 2013 • National Programme Operational Programme • Priority 1: Extending Employment Opportunities • 1.1 Improving the employability & skills of the unemployed and economically inactive • 1.2 Employability and skills activities targeted at young people who are not in education, employment or training (NEET) or at risk of becoming NEET • 1.3 Community Grants

  8. 2007 - 2013 • National Programme Operational Programme • Priority 2: Developing a Skilled & Adaptable Workforce • 2.1 Increasing the number of employees with improved basic skills levels • 2.2 Increasing the number of Employees with improved level 2 skills • 2.3 increasing the number of employees with improved level 3 4 skills

  9. 2007 – 2010 ESF Context • National Programme Operational Programme • Match – cash only and the source of Match must be Open and Competitive Tendered (OCT) • Managing Authority – DWP/ESFD with regional presence

  10. 2007 – 2010 ESF Context • London Strategic Direction • London Governance – within London, ESF comes under the strategic direction of the Mayor • Responsible for the Regional ESF Framework • Chair of the ESF Regional Committee

  11. 2007 – 2010 ESF Context • London Strategic Direction • Regional ESF committee responsible for reviewing ESF Framework • Alignment with London strategies including LSEB, LEST 2012, and CSP

  12. 2007 – 2010 ESF Context • London Operation • Four London approved Co-financers: • London Councils operates ESF under 1.1 only • London Development Agency operates ESF under 1.1 & 2.1 • Learning & Skills Council operates ESF under 1.1,1.2 & 2.1,2.2,2.3 • Department for Work and Pensions (Jobcentre Plus) operates ESF under 1.1

  13. 2007 – 2010 ESF Context • London Operation • Joint working between Co-financers– to maximize impact, ESF will not duplicate or displace other mainstream activity or ESF activity between the co-financers • Development of a Joint London ESF communications plan

  14. ESF Relationships 3 EC Regulations EC Operational Programme and Guidance Notes DWP/ESFD Delegated Authority GOs – 9 Regions Co-financers (CFOs) e.g. LSC/LDA GO Agreement LSC Agreement Providers Employers & Learners

  15. Compliance & Probity • Probity from the top down: • All activity properly procured • Every penny must be accounted for • All activity must be eligible & align to priorities

  16. Changes to LSC • Impact on ESF Provision • Subject to consultation • From LSC GO Contracts will be novated to Skills Funding Agency • Provider contracts will be novated to Skills Funding Agency (managed on behalf of Local Authorities and Young People’s Learning Agency)

  17. ESF Programme Eligibility 02

  18. ProgrammeEligibility • In order to be eligible for ESF all participants must have the right to work in the UK • This must be confirmed by the Project and recorded at the start of the programme • Some documents are sufficient to demonstrate this on their own, this includes: • Passport showing the participant is a British citizen • Document that shows that the participant is a national of the European Economic area country

  19. ProgrammeEligibility • Some documents can be used in combination to demonstrate eligibility, e.g. • Document from previous employer, Inland Revenue, DWP, Jobcentreplus stating the participant’s permanent National Insurance Number • PLUS full birth or adoption certificate issued in United Kingdom, certificate of registration stating that the holder is a British Citizen, letter issued by Home Office/UK Border Agency which indicates the person named can stay indefinitely in the United Kingdom

  20. ProgrammeEligibility • Not exhaustive – check Home Office and UK Border Agency website regularly • record the evidence – reference number, type of document seen • complete declaration, sign and date – both participant and project staff • FAILURE TO DEMONSTRATE ELIGIBLITY WILL RESULT IN FUNDS BEING RECOVERED

  21. ProgrammeEligibility - Adult • To be eligible for Adultactivity participants must be of working age and either Unemployed or Economically Inactive • Unemployed - not in paid employment and available to start work and looking for work • Economically inactive – must be of working age, not employed, not self employed and not actively seeking work

  22. ProgrammeEligibility - Adult • All Participants must complete ESF short record or Individual Learning record using the correct Employment Status code under question E12: • Unemployed = 04 • Economically inactive = 06 • Any other code will be ineligible • The split of unemployed/economically inactive must meet that within the contract

  23. ProgrammeEligibility - Youth • To be eligible for activity under Youth all participants must be aged 14 – 19 and NEETor at risk of becoming NEET • NEET – are not in • Full time education either in a school, FE institution or a HE institution; or • Workbased learning (including apprenticeships, Entry to Employment and NVQ learning; or • Other education or training; or • Employment

  24. ProgrammeEligibility - Youth • Participants who are 14 and 15 cannot be NEET because they can not legally leave school • However, they maybe at ‘risk’ of becoming NEET when they leave school • To be eligible they must be identified by Connexions as needing ‘support’ or ‘intensive’ support

  25. ProgrammeEligibility - Youth • All Participants must complete ESF short record or Individual Learning record using the correct Employment Status code under question E12: • NEET = 07 • At risk = 07 (in full time education or training) • Supplementary evidence must be available for any at risk participants. Must be from an organisation external to the project

  26. ProgrammeEligibility – EmployerResponsiveness • All Participants must be employed 8 hours or more per week. Includes • Employees (people who work for a company and have their National Insurance paid directly from their wages) and • Self employed people (people who work for themselves and generally pay their National Insurance themselves)

  27. ProgrammeEligibility – EmployerResponsiveness • All Participants must complete ESF short record or Individual Learning record using the correct Employment Status code under question E12: • Employed = 01 • Self Employed = 03 • Any other code will be ineligible

  28. Eligibility • Individuals and employers must meet ESF eligibility criteria and the contract • Contract eligibility criteria is a subset of national programme criteria • Funds will have to be repaid for ineligible learners

  29. Eligibility Appendix

  30. ProgrammeEligibility – Spend • Payment is against the contract deliverables • ESF should not be used to fund any item over £1,000 • Participants maybe be eligible for support via TfL’s free Oyster card for under 18’s in full time education, Education Maintenance Allowance, Care to Learn, Adult learning grant, etc. ESF must not duplicate.

  31. ProgrammeEligibility – Partners • Must be confirmed prior to the drafting of the contract • A Service level agreement in place within one month of contract signing • No changes to partners without written approval by LSC

  32. LSC Contract - Marketing & Publicity 03

  33. ESF Marketing & Communications • Participant and public awareness of ESF and LSC support • Use of 2007 – 2013 ESF logo by ESF provider and delivery Partners • LSC has to produce an ESF communications plan

  34. ESF Marketing & Communications • Display ESF Plaque – as a general rule the plaque should be displayed where ever delivery takes place, or, where an ECA auditor may visit! • Use the LSC and ESF logo on all information and publicity materials, including websites, e-communications, correspondence and literature used by particpants, advertisements, press releases and other media targeted materials.

  35. ESF Marketing & Communications • Logos and Guidance • The LSC logo is available from • https://brand.lsc.gov.uk/privacy.asp • The logo and guidance is available from • http://esf.gov.uk/publicity/esf_logo.asp • Subject to Audit

  36. ESF Marketing & Communications • Recruitment of Participants. • Marketing and Communications Template • Campaign Resource Website • Field Marketing

  37. ESF Marketing & Communications • To maximise impact • LSC will issue press releases to the regions media • Providers will receive support to carry out their own PR activity • Project Detail will be included on LSC ESF webpage and Projects Directory operated Nationally by ESFD

  38. ESF Case studies • LSC required to submit Case studies to ESFD • Likely to thematic case studies four times a year • Themes will circulated in advance and template developed

  39. ESF LSC Contract structure 04

  40. ESF LSC Contractstructure • The LSC is procuring outputs • This is not a grant

  41. Contract Sections • Private providers (Conditions of Funding) • -Main Contract Terms & Conditions • -Schedule 1 – Service Description • -Schedule 2 – Payment Terms • -Schedule 3 – Special Conditions • Local authorities (Grant) • -Main Contract Terms & Conditions • -One schedule • FE colleges (Financial Memorandum) • -FM pt2 • -One schedule

  42. Delivery Plan Appendix • Service Specification • Service Clarification • Non conformance • Target Groups • Contracted Outputs • Sector/geographic Volumes • Qualifications • Special Monitoring Requirements • Partners

  43. Common Appendices • Delivery Plan (objectives to be delivered; summary of specification) • Eligibility Table (who you can work with) • Delivery Profile (what you are delivering and when, and the related payments) • Outputs (what to collect to demonstrate delivery)

  44. Profile Appendix

  45. Evidence • Defined in the contract • Must be kept for all outputs • Plan how this will be managed • by output for ease of audit • by participant to fit with accrediting body • by claim • Create standard evidence folder

  46. Outputs Appendix

  47. Contract Change • Contract change is different to clarification • All change and clarification must be agreed in writing by LSC • All changes must have a contract variation • Changes must not materially alter the delivery away from the specification

  48. LSC Contract - Conditions of Payment 05

  49. Monthly Cycle This Month Claims on 5th working day for last month Learner data by 4th working day for last month New contracts and reprofiles signed by 4th working day Payment 18th working day for this month

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