Module 7: Data Entry (REDCap)

1. Module 7: Data Entry (REDCap)

2. This training session contains information regarding: REDCap navigation Data conventions Data entry Queries Finalizing data Note: detailed instructions can be found in Implementation Manual.

3. REDCap is a web-based system that will be used as the ACCEPT Study database. REDCap may be accessed directly at: https://ceru.hpcvl.queensu.ca/EDC/redcap/.

4. Once a respondent has been enrolled using the CRS, the study enrollment number will automatically be inserted into the REDCap database. The following data must be entered into REDCap: • Institutional Level Data • Patient ACP Questionnaire • Family member ACP Questionnaire • Case Report Form

5. Navigation

6. Each user can log into REDCap using the user ID and password assigned to them by the Project Leader at CERU. Your user password can be changed at any time by clicking “My Profile” after logging into REDCap.

7. Select ACCEPT Short After you log into REDCap, you will be brought to the Home screen. Select the “My Databases” tab to see a list of the CERU studies you have access to.

8. The left side of the screen in the main navigation panel. • ‘Data Entry’ accesses patient and family member data • ‘Resources’ accesses the institution level data

9. Institutional Data Select the form. Enter once per audit cycle

10. Patient/Family Member Data Patients are enrolled on the eScreening/Enrollment Log Enrollment numbers are automatically inserted into REDCap

11. The Grid

12. Data Conventions in REDCap • Dates YYYY - MM - DD • A date picker calendar is available to enter dates. • Times HH:MM • 24-hour period format i.e. 22:37. The colon must be entered. Use leading zeros where applicable i.e. 01:28. • Midnight should be entered as 00:00. • If data is NOT available use the “missing ” or “declined” options.

13. Query System • The query module will generate queries for all: Blank fields, Blank forms, Out of range values, Date inconsistencies • The Query Module can be viewed by clicking on “Query Module” at the top of the page or “Queries for Patient…” in the left sidebar. • You are responsible for all “New”, “Outstanding”, and “D/M Responded” queries.

14. Responding to Queries • Option 1 – Data Error • In the query table click on the Form Name for the query you wish to address to be taken to the form. • Enter the corrected data and Save the form. • The next time the queries run that query will be removed.

15. Responding to Queries • Option 2 – Data correct as entered • In the query table click on the Error Message for the query you wish to address. • Select the appropriate response from the drop-down list and enter a comment if required.

16. Finalize your Data • Once you have entered all of your data select the “Finalize” button. • This tells us you have finished your data entry.

17. Error Messages All errors must be addressed before you can Finalize

18. Technical Support • HELPDESK http://www.ceru.ca/helpdesk/open.php • Important to provide a description of the error message you are receiving: • Copy and paste to the Helpdesk • Screen Shots (print screen, paste into a document, send)

19. Training Module 7 Complete