Faculty Senate Meeting August 28, 2019 Call to Order Welcome and Announcements

1. Faculty Senate Meeting August 28, 2019 Call to Order Welcome and Announcements Welcome Senators to New Year Working Groups Introduce New Director of EEOC/AA Changes to Harassment and Sexual Misconduct Related Policies Update on University Policies with Significant Impact on Faculty President’s Remarks Announcements from the Floor Report from Officers and Standing Committees (None) Working Group Reports (None) Unfinished Business (None) New Business Motion to Confer August 2019 Undergraduate Degrees Motion to Confer August 2019 Graduate Degrees Motion to Approve 2020-2021 Academic Quad Calendar Motion to Approve 2019-2020 Executive Committee Slate Motion to Approve Revised Policy 214 on Faculty Performance Adjourn

2. II. Welcome Welcome New Faculty Senators Jun Lou – Materials Science and Nanoengineering Nicole Waligora-Davis – English Sarah Ellenzweig – English Esther Fernández – Spanish Portuguese and Latin American Studies Eden King – Psychological Sciences Gregory Chambers – Mathematics Jamie Padgett – Civil and Environmental Engineering Dawn Finley - Architecture

3. II. Welcome Welcome Returning Faculty Senators Marek Kimmel – Statistics Michael Diehl – Bioengineering Dennis Cox – Statistics Rob Raphael – Bioengineering Doug Schuler – Business Erik Dane – Business David Messmer – Program for Writing and Communication Scott Solomon – BioSciences Ray Simar – Electrical and Computer Engineering Pablo Yepes – Physics and Astronomy

4. II. Welcome Welcome Returning Faculty Senators Pablo Yepes – Physics and Astronomy Jesús Vassallo – Architecture Gwen Bradford – Philosophy Nate Citino – History Daniel Domingues – History Mahmoud El-Gamal – Economics Sergio Chavez – Sociology Christopher Fagundes – Psychological Sciences

5. II. Welcome Welcome Returning Faculty Senators Charlie Geyer – Music Angel Marti-Arbona – Chemistry Colin Zelt – Earth Sciences Pat Hartigan – Physics and Astronomy Chris Johns-Krull – Physics and Astronomy Ed Nikonowicz – BioSciences Emilia Morosan – Physics and Astronomy

6. II. Welcome Senate Leadership Chris Johns-Krull, Speaker Ed Nikonowicz, Deputy Speaker Gwen Bradford, Parliamentarian Mahmoud El-Gamal, Convenor Brandy McDaniel, AdministrativeAssistant

7. Review of Senators’ Responsibilities • The Faculty Senate is a representative body. Please ask your constituents often for their input. • Share Senate information with your constituents. • Read the Senate governance documents. Know the Senate’s rules and meeting structure. • Attend Senate meetings. If a senator misses three meetings, he/she can be dismissed. • Be prepared for Senate meetings. Know how to access the wiki site and read the materials prior to the meeting. • Serve on Senate working groups. • Attend plenary meetings of the faculty.

8. II. Announcements Working Groups

9. 60-Hour Credit Charge: To investigate the current purpose(s) and function(s) of the rule to complete 60 credit hours outside the requirements of the major in the schools of humanities, natural sciences, and social sciences and to recommend modifications or actions as needed to better accomplish those purpose(s) and function(s).

10. Pass/Fail Charge: The working group will examine the purpose(s) of allowing students the option to take courses pass/fail and consider whether the specific policies regarding the implementation of the pass/fail option sufficiently meet the purpose(s).  The working group will also examine how these policies affect the learning environment when students utilize the pass/fail option.  The working group will recommend modifications to relevant policies or procedures needed to better implement the pass/fail option.

11. Academic Calendar Charge: The working group will examine the difference in the number of days of instruction between the Fall and Spring semesters in the currently utilized academic calendar formulation and consider whether this difference poses a problem.  If the difference in the number of days of instruction is deemed to be a significant problem, the working group will recommend modifications to the academic calendar formulation. The working group is free to consider all aspects of the academic calendar including the start and end dates of each semester, the number of reading and exam days, and the number of academic holidays within each semester.

12. Advising Charge: Assess the current state of undergraduate advising and offer recommendations for suggested changes or improvements. The Working Group will examine advising for all undergraduates, including first and second year advising through divisional advisors and the Office of Academic Advising, major advising at the departmental level, and advising policies and procedures in the schools. It will also benchmark other institutions that may be succeeding in ways that will also enable Rice students to flourish at and beyond Rice. The Working Group will take into account the goals of student advising at Rice: to get reliable advice on curricular programs; to establish positive and engaged relationships with faculty; to obtain mentorship that leads to wise career and personal/professional development choices; to achieve balance in pursuing the available extracurricular opportunities at Rice.

13. Shared Governance Charge: Draft a University Policy on Shared Governance, describing the joint efforts of the Administration (President, Provost, Deans), Faculty, and Board of Trustees. This work will be carried out in consultation with the President’s Office.

14. II. Announcements Director of EEOC/AA Richard Baker

15. II. Announcements Changes to Harassment and Sexual Misconduct and Related Policies

16. II. Announcements Update on University Policies with Significant Impact on Faculty

17. University Training and Policy UpdateFaculty SenateAugust 28, 2019Ken Liddle, Chief Compliance Officer

18. R.I.C.E Way Training Update • How did we do? • Status as of the requested deadline, May 17 • 97.2% completion • Status as of the deadline to avoid consequences, May 31 • 99.7% completion, including all faculty! • What we learned for next time • We have culture that cares and wants to engage on these issues • Our continuous communication strategy worked • Some technical issues (e.g. crashes, failure to record a grade). • Low percentage, but too many! • Recycled content is sooooooo boring • Start earlier in the calendar year • Your feedback? Send to kliddle@rice.edu

19. Revised and New Policies (June) • Policy 808 Protection of University Data • Requires encryption on any device that holds personally identifiable information • Requires immediate reporting to the Information Security Office any breach or loss of such data. • Also updated to include coverage of new the European Union’s data privacy regulation and new federal requirements related to “controlled unclassified information.” • Policy 827 Renovation and Additions to Campus Buildings, Facilities and Grounds • Last revised in 1978, this has been revised to match current practices, and to ensure that all renovations and changes will meet relevant regulatory and safety standards. • Policy 849 Use of Electronic Signatures • This is a new policy to define when such signatures may be used, and the limitations on use. • Adobe sign is a great resource for electronic forms/routing, see http://adobesign.blogs.rice.edu/

20. Revised and New Policies (August) • Policy 202 Honorary Faculty Titles • Standardizes the process for conferring or withdrawing honorary titles • Approved by the Faculty Senate September 2018 • Policy 425 Employment Background Checks • Requires criminal background checks for all new faculty and staff • Discusses the review and decision process for such checks • Discussed at the Faculty Senate March 2019

21. Questions All University Policies are at https://policy.rice.edu/ Ken Liddle KLiddle@rice.edu 713-348-2287

22. II. Announcements President’s Remarks

23. II. Announcements Announcements from the Floor

24. VI. New Business A. Motion to Confer August 2019 Undergraduate Degrees

26. VI. New Business B. Motion to Confer August 2019 Graduate Degrees

28. VI. New Business • Motion to Approve 2020-2021 Academic Quad Calendar

29. VI. New Business D. Motion to Approve 2019-2020 Executive Committee Slate

30. D. Motion to Approve 2019-2020 Executive Committee Executive Committee Slate presented April 2019 Speaker Chris Johns-Krull Deputy Speaker Ed Nikonowicz Gwen Bradford, PhilosophyDennis Cox, StatisticsErik Dane, BusinessChris Fagundes, PsychologyDave Messmer, PWC NTTJesus Vassallo, ArchitectureNicole Waligora-Davis, EnglishColin Zelt, Earth Science -----------------------------------------------------Alternate Slates?

31. VI. New Business E. Motion to Approve Revised Policy 214 on Faculty Performance Reviews

32. VIII. Adjourn