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New Technologies for the 21st Century Secretary

Presentation at SHADD- EMSB's Ped Day

rscapin
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New Technologies for the 21st Century Secretary

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  1. SHADD Centre of Expertise Network December 16th, 2016 New Technologies for the 21stCentury Secretary Rafael Scapin, Ph.D. Coordinator of Educational Technology Dawson College

  2. Content • Introduction to the concept of Cloud Computing • Using Google Search: Tricks and Techniques • Evaluating Information • Learn how to use Google Drive to store and share your files • Creating your First document in Google Docs • Starting with Google Sheets and Google Slides • Create surveys using Google Forms and get instant feedback • Improving Google Docs Features with Add-Ons (Apps)

  3. Content • How to use Google Calendar • Learn How to Use Google Images Effectively • How to Use Google Sites to create your own website • Using Youtube: Creating and Sharing your Videos • Google Hangout: Bring Keynote Speakers to Your Events! • Questions

  4. Video: “Essay About the Future” https://www.youtube.com/watch?v=GDLU5Y8fmzk

  5. Google Chrome https://www.google.ca/chrome/browser/desktop/index.html

  6. Google Chrome

  7. Before We Start: Create a Google Account https://accounts.google.com/SignUp

  8. Google Drive: Storage and Price

  9. What’s The Cloud? Cloud Computing means storing and accessing data and programs over the Internet instead of your computer's hard drive.

  10. What’s The Cloud? http://youtu.be/TTNgV0O_oTg

  11. Before We Start: Create a Google Account https://accounts.google.com/SignUp

  12. Warm-up Survey http://bit.ly/emsbgoogle

  13. Google Search

  14. Source: Go-Globe.com

  15. Information Overload Source: http://youtu.be/cWkQq5qmdmc

  16. Other Search Engines

  17. How the World is Searching Image Source: : http://www.fastcocreate.com/3019595/creativity-by-the-numbers/see-a-map-of-the-world-revealing-each-countrys-most-visited-websit Source: http://www.dailymail.co.uk/sciencetech/article-2443825/Google-rules-West-Japan-prefers-Yahoo-Map-reveals- different-internet-giants-dominate-countries-globe.html

  18. Google Search by Language Source: http://data-arts.appspot.com/globe-search

  19. How Google Search Works Source: http://youtu.be/BNHR6IQJGZs

  20. How Google Search Works Source: http://www.google.com/insidesearch/howsearchworks/thestory/

  21. Searching is Part of Our Daily Life

  22. Google Search: Tricks http://www.makeuseof.com/tag/guide-google-tools-tips-tricks-cant-live-without/ https://www.airsassociation.org/services-new/airs-knowledge-network-n/airs- articles/item/17126-25-google-search-hacks-to-make-life-easier

  23. Google Search: Tricks Source: http://mashable.com/2011/11/24/google-search-infographic/ Google Operators: http://www.googleguide.com/advanced_operators_reference.html

  24. Google Inside Search Source: https://www.google.com/insidesearch/tipstricks/all.html

  25. Hands-On A Google A Day http://www.agoogleaday.com/ Question: "An 11-foot bird lives less than two miles from 30.891383,-102.885032.What's his name?"

  26. Hands-On A Google A Day http://www.agoogleaday.com/ Answer: You can enter 30.891383, -102.885032 right inside the search bar, and learn that it's directly in the center of Ft. Stockton, TX. A quick Search for [Giant bird ft stockton TX] (or perhaps you're the adventurous type who'll "walk" there in Street View) and you'll have your bird: Paisano Pete.

  27. Google Power Searching Courses Improve your Google search skills with Power Searching and Advanced Power Searching online courses. Source: http://www.powersearchingwithgoogle.com/

  28. Evaluating Information Source: http://www.theonion.com/articles/apple-announces-plans-for-new-ipad-with-extra-stor,31067/

  29. Evaluating Information: the CRAAP Test

  30. Evaluating Information: 6 Criteria for Websites 1. AUTHORITY Authority reveals that the person, institution or agency responsible for a site has the qualifications and knowledge to do so. Evaluating a web site for authority: Authorship: It should be clear who developed the site. Contact information should be clearly provided: e-mail address, snail mail address, phone number, and fax number. Credentials: the author should state qualifications, credentials, or personal background that gives them authority to present information. Check to see if the site supported by an organization or a commercial body http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html

  31. Evaluating Information: 6 Criteria for Websites 2. PURPOSE The purpose of the information presented in the site should be clear. Some sites are meant to inform, persuade, state an opinion, entertain, or parody something or someone. Evaluating a web site for purpose: • Does the content support the purpose of the site? • Is the information geared to a specific audience (students, scholars, general reader)? • Is the site organized and focused? • Are the outside links appropriate for the site? • Does the site evaluate the links? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html

  32. Evaluating Information: 6 Criteria for Websites 3. COVERAGE It is difficult to assess the extent of coverage since depth in a site, through the use of links, can be infinite. One author may claim comprehensive coverage of a topic while another may cover just one aspect of a topic. Evaluating a web site for coverage: • Does the site claim to be selective or comprehensive? • Are the topics explored in depth? • Compare the value of the site’s information compared to other similar sites. • Do the links go to outside sites rather than its own? • Does the site provide information with no relevant outside links? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html

  33. Evaluating Information: 6 Criteria for Websites 4. CURRENCY Currency of the site refers to: 1) how current the information presented is, and 2) how often the site is updated or maintained. It is important to know when a site was created, when it was last updated, and if all of the links are current. http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html

  34. Evaluating Information: 6 Criteria for Websites 5. OBJECTIVITY Objectivity of the site should be clear. Beware of sites that contain bias or do not admit its bias freely. Objective sites present information with a minimum of bias. Evaluating a web site for objectivity: • Is the information presented with a particular bias? • Does the information try to sway the audience? • Does site advertising conflict with the content? • Is the site trying to explain, inform, persuade, or sell something? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html

  35. Evaluating Information: 6 Criteria for Websites 6. ACCURACY Evaluating a web site for accuracy: • Reliability: Is the author affiliated with a known, respectable institution? • References: do statistics and other factual information receive proper references as to their origin? • Does the reading you have already done on the subject make the information seem accurate? • Is the information comparable to other sites on the same topic? • Does the text follow basic rules of grammar, spelling and composition? • Is a bibliography or reference list included? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html

  36. Evaluating Information By scoring each category on a scale from 1 to 10 (1 = worst, 10=best possible) you can give each site a grade on a 50 point scale for how high-quality it is! 45 - 50: Excellent 40 – 44: Good 35 – 39: Average 30 – 34: Borderline Acceptable Below 30: Unacceptable

  37. Storing Information & Backup

  38. Storing Information & Backup

  39. Problems With USB Keys / Flash Drives Copyright (C) Warner Bros. Television Source: http://www.youtube.com/watch?v=tkfOYtaumew

  40. Storing in the Cloud

  41. Popular Cloud Storage Platforms

  42. Popular Cloud Storage Platforms Online Storage & Sharing Websites 2 Gb for free. 500 MB for each referral person up to 18 GB (free). $99/year for 1 Terabyte 15 GB for free. $1.99/month for 100 Gb. $9.99/month 1 Terabyte

  43. How Safe is it? http://www.cnet.com/news/google-now-encrypts-cloud-storage-by-default/

  44. How Safe is it? Not Encrypted Encrypted

  45. How Safe is it?

  46. Why Using Cloud Storage? Traditional Way to Exchange Files E-Mail

  47. Why Using Cloud Storage? Exchanging Files in the Cloud

  48. Why Using Cloud Storage? Exchanging Files in the Cloud: Multiple Devices

  49. Why Using Cloud Storage? Cloud Storage Platforms Create Folders on your Computer

  50. Why Using Cloud Storage? Google Drive Folder (on your Computer)

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