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How to Code a purchase…

How to Code a purchase…. …in Skyward. Skyward’s Account Structure. Fund (4). Type (1). Function (4). Object (4). Facility (4). Project (5). SubPrj (5). Program (5). Number of digits. Skyward’s Account Structure. Fund (4). Type (1). Function (4). Object (4). Facility

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How to Code a purchase…

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  1. How to Code a purchase… …in Skyward

  2. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) Number of digits

  3. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) • The three funds primarily used by schools and departments are: • 1110 – General Fund • 4110 – Food Services Fund • 4210 – Special Revenue Fund • There have been no changes made to the Fund component in Skyward.

  4. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) • Typeis the alphabetical letter that represents class description. • A = Asset • L = Liability • Q = Equity • R = Revenue • E = Expense

  5. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) • Functionis the action or purpose for which a person or thing is used or exists. The one substantive difference in Skyward is that function 6510 is now 6500. A few examples of the major function areas include: • Instruction (i.e. 5100, 5200, 5300, 5400, 5500, 5900) • Instructional Support (i.e. 6110, 6200, 6400, 6500) • General Support (i.e. 7300, 7600, 7730, 7800)

  6. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) • Objectis the service or commodity obtained as the result of a specific expenditure. There have been no changes made to the object component in Skyward. A few examples of major object categories include: • Salaries (i.e. 0111, 0131, 0151, 0161) • Employee Benefits (i.e. 0210, 0220, 0231, 0240) • Purchased Services (i.e. 0310, 0332, 0371, 0394) • Materials & Supplies (i.e. 0510, 0520, 0550)

  7. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) Facilityis the Skyward term for a cost center. It represents schools, departments, building facilities, and outside agencies. A list of facilities is available on the Budgeting department’s homepage.

  8. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) • Projectnumbers represent the areas where funds are budgeted. A list of project numbers is available on the Budgeting department’s homepage. In Skyward, the project number is 5 digits long with the 5th digit being a zero. • Example: 5303 = 53030 in Skyward

  9. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) • TheSubProjectcomponent represents the fiscal year of the project. In Skyward, the subproject number is 5 digits long with the 5th digit being a zero. • Example: In our current system, a project with a “2” in the last digit of the project number = 20120 in the subproject field in Skyward • For projects that typically have a “0” year code, the subproject will remain all zeros; however, there are a few projects that have a “0” year code which signifies a 2010 year project, and in Skyward, these projects have been converted to 20100 in the subproject field. • Example: In our current system, a project with a “0” in the last digit of the project number = 00000 in the subproject field in Skyward (20100 for a few select projects).

  10. Skyward’s Account Structure Fund (4) Type (1) Function (4) Object (4) Facility (4) Project (5) SubPrj (5) Program (5) Presently, the Programcomponent will be filled with 5 zeros.

  11. Example 1: To purchase supplies (Object) for a basic (Function) fourth grade classroom from the regularoperations (Project) of JimAllenElementary (Facility)… Skyward’s Account Structure Fund (4) 1110 Type (1) E Function (4) 5100 Object (4) 0510 Facility (4) 0031 Project (5) 01080 SubPrj (5) 00000 Program (5) 00000

  12. Example 2: To purchase a computer (Object) with a purchase price over $1,000.00 for a basic (Function) kindergarten classroom from Title I (Project) of BeulahElementary (Facility)… Skyward’s Account Structure Fund (4) 4210 Type (1) E Function (4) 5100 Object (4) 0643 Facility (4) 0941 Project (5) 53030 SubPrj (5) 20120 Program (5) 00000

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