Welcome please pick up a card sit with whoever has your matching card

1. Welcomeplease pick up a cardsit with whoever has your matching card

2. Case File Documentation Lakota Oyate Wakanyeja Owicakiyapi

3. Back ground

4. Documentation of case events in the Activities section is critical to providing up-to-date progress toward individual case goals and overall agency goals. In addition, documentation provides evidence of compliance with the requirements and mandates of social services agencies at a variety of levels, including federal, state and tribal. This activity is integral to each major service delivery phase. The depth of documentation will depend on the nature of the information received during the contact, the case situation, the social worker’s clinical judgment and the Service Program. Supervisor provides clinical supervision and review of activities section, documentation as appropriate.

5. Documentation Goals case File

6. Guide the CPS process. Provide accountability for the agency and the caseworker. Serve as a therapeutic tool for the caseworker and the family. Organize the caseworker's thinking about the work.

7. Case File Documentation Training Objectives

8. To ensure consistent program-wide processing and documentation of LOWO client case files so that the data is complete and accurate in order to support the Wakanyeja Na Tiwahe Woope (Children & Family Code), LOWO Practice Standards, Lakota Practice Model and Federal IV-E requirements. • Review of LOWO required case file documents, required State & LOWO Program forms, importance of case narratives. • The importance of telling the “Families Story”, how your role is to tell the story from a strength-based point of view so that you can assist the family in reaching their goals.

9. Federal & Tribal Child Welfare Laws & LOWO Practice Standards

10. LOWO Practice Standards – Documentation • OST Child & Family Code: Section 406.4 • OST Child & Family CodeSection 402.3 • OST Child & Family Code: Section 406.5

11. SECTION 1 – DEMOGRAPHICS

12. LEGAL • Petition for Temporary Emergency Custody • Temporary Emergency Custody Order (Removal Order) • Notice of Court Hearing • Subpoenas • LOWO Court Order • CASA/Guardian Ad Litem Court Order/Report • Consent for Services • Client Rights and Responsibilities • Authorization for Disclosure • Administrative Hearing • Permanency Planning Review Team Meeting

13. INTERESTATE COMPACT • CP – 548 ICPC 100 A and ICPC 100B & • ICPC Home Study

14. IV-E Hypothetical Application & Eligibility/Denial • Medicaid Application & Eligibility/Denial Memo • Social Security Application & Benefits (OWN Funds) • IV-B Funded • State IV-E/BIA 638 Case File Reviews FUNDING SOURCES

15. CHILD IDENTIFICATION Birth Certificate Social Security Card Medicaid Card Degree of Indian Blood Paternity Affidavit Child/Family Photographs

16. Count off by 2’s • Please read case scenario and answer the questions in each of your respective roles and then switch roles when you have answered the questions. Report back to the large group how you answered the questions Activity – Story Telling

17. SECTION II – EN’GHAHAN WOSECUPI (Temporary Choosing, Temporary Care)

18. Wakanyeja (Child) Abuse & Neglect Reporting Form • LOWO Inquiry Form • Wopasi – Risk/Family Assessment • Safety Plan • Forensic Interview • Public Safety/Law Enforcement Reports that CA/N referral • Out of Home Care Investigation • Orientation to the Oglala Lakota Practice Model WOPASI – INVESTIGATION

19. PLACEMENT AGREEMENT • Child Placement Agreement (Kinship, Foster Care & Group/Residential Care) • Monthly Reporting Form

20. Relative Search Form Tiyospaye Interpreter Report OTAKUYE OKILEPI – RELATIVE SEARCH

21. SECTION II – EN’GHAHAN WOSECUPI (Temporary Choosing, Temporary Care)

22. Wakanyeja (Child) Abuse & Neglect Reporting Form • LOWO Inquiry Form • Wopasi – Risk/Family Assessment • Safety Plan • Forensic Interview • Public Safety/Law Enforcement Reports that CA/N referral • Out of Home Care Investigation • Orientation to the Oglala Lakota Practice Model WOPASI – INVESTIGATION

23. Child Placement Agreement (Kinship, Foster Care & Group/Residential Care) Monthly Reporting Form PLACEMENT AGREEMENT

24. Relative Search Form Tiyospaye Interpreter Report OTAKUYE OKILEPI – RELATIVE SEARCH

25. SECTION III – WOKICUNZE KAGHAPI ((Making A Commitment) (Belonging) (Kinship Permanency)

26. Case Service Plan Crisis Intervention & Support Plan Spiritual Assessment Lakota Cultural Assessment Family Group Decision Making Referral and Services INITIAL ASSESSMENT & SERVICE PLAN

27. Count off by 3’s Role Play Case Scenario 1 family member; 2 case worker; 1 observer Report back to large group ACTIVITY – Document

28. Hunkapi (Making of Relatives) Ceremony Lakota Mental Health Diagnosis and Treatment HUNKAPI WICOGHAN – Making of Relatives

29. ICWA Case Transfer Meeting INDIAN CHILD WELFARE ACT

30. In-Home Services Referral In-Home Services Plan Wakanyeja/Tiwahe (Child & Family) Visitation Schedule FAMILY PRESERVATION SERVICES

31. Kinship Home Study Foster Home Study – Initial & Renewal Studies & Permission to Screen for Central Registry FAMILY DEVELOPMENT, TRAINING & SUPPORT

32. SECTION IV TIWAHE EYECINKA (The Family Moving Forward)

33. Inipi (Sweat Lodge) • Nagi Kicopi (Calling Back the Spirit) • Wasigla Ekignakapi (Wiping of Tears) • Other Lakota Healing Ceremonies • Transition Services TIWAHE EYECINKA EGLOIYAPI NAHAN OP UNPI KTE

34. AFTER CARE & CLOSURE • In-Active (Closing Summary & Referral for On-Going Services) • After Care Plan (Assessment & Service Plan)

35. GROUP - BRAINSTORMING • If the family choose cultural services to assist the healing process how would you document the agencies efforts to assist the family in the case file?

36. SECTION V Group/Residential Care

37. Psychiatric Residential Treatment Facility Referral (PRTF) PRTF Correspondence Residential/Group Care Reports Residential/Group Care Treatment Plans Residential/Group Discharge Summary Residential/Group Incident Reports Facility Applications and Consent Forms GROUP/RESIDENTIAL CARE

38. SECTION VI – WICOZANI (Health)

39. MEDICAL RECORDS • Immunization Records • Medical Records EDUCATION RECORDS • School Report Cards • Individual Education Reports (IEP) • Auxiliary Placement Documents MENTAL HEALTH • Psychological/Psychiatric Evaluations • Therapy Progress Notes • Parent’s Mental Health SUBSTANCE ABUSE • Alcohol/Drug Evaluation • Treatment Progress Notes/Reports • Treatment Discharge Summary INDEPENDENT LIVING SKILLS ILS Assessment • ILS Forms and Documents

40. SECTION VII – CORRESPONDENCE

41. Acceptance Letter for Risk Assessment • Denial Letter for Services • Letter to Federal Bureau of Investigation & Bureau of Indian Affairs CI • All Risk Assessment Letters • Central Registry Letter • Letter Requesting Birth Certificate • Letter Requesting School Records • Letter Requesting Medical Records • Letter for Relative Search • Letter to School Notifying of Foster/Kinship Care • Letter to SD DSS Economic Assistance of Foster/Kinship Care • Letter to PPRT Participant WAKANYEJA (CHILD) REFERRAL LETTERS

42. What is the most important topic you learned this session? How will you apply this to your work? Why do you think documenting (Written format) is important in the job you do? Wrap up!