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The future grant agreement (contract) and its annexes

Learn about the steps from proposal to contract for eco-innovation grant agreements by EACI. Includes document details, signing process, and project initiation steps.

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The future grant agreement (contract) and its annexes

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  1. The future grant agreement (contract) and its annexes Grant agreement (model – participants, budget, duration etc. will be completed by EACI). Annex I Description of the action (from part B) Annex II Estimated budget of the action(from part C) Annex III Technical Implementation Reports and financial statements (model, will not be modified) Annex IV Mandates conferring powers of attorney from the co-beneficiaries to the coordinator (to be signed by all partners and sent via coordinator to EACI) See also on our website: http://ec.europa.eu/environment/etap/ecoinnovation/contract_en.htm Negotiation

  2. From the proposal to the contract: Part B becomes Annex I (word-file). Please just move the participant list to the Summary Part C becomes Annex II, keeping only C3, tables 1 and 2 (xls-file) All other tables from part C will be kept as part of the CPFs* (xls-file) * See also next slide

  3. The Contract Preparation Forms (CPFs) The so-called CPFs (Contract Preparation Forms) are not part of the contract, but: CPFs are important for documentation and financial project follow-up. They will be kept. CPFs consist of: All tables from part C of proposal Part A from proposal: participants’ information (A2) CPFs will be signed by all participants when the negotiations are completed. EACI will need a scanned or faxed version of all signed CPFs.

  4. Steps before the project starts Preparation of Annexes I and II during the negotiations and collection of missing documents, signing CPFs Once the negotiations are finalised, the EACI director takes the decision for preparing the grant agreements EACI will send the printed and signed grant agreement and its Annexes to the coordinator All partners sign the mandates (2 originals): one original stays with the coordinator, one will be sent to EACI, see 5. Coordinator co-signs the grant agreement, adds the originally signed mandates of all partners and sends everything back. If applicable, participants provide financial guarantees. Project can start. Prefinancing will be launched. Costs can be charged only after the project has officially started.

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