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Irish Presidency Planning Review

Irish Presidency Planning Review. Office of the Government 27 June 2013. Topics. Context Organisation Planning Process Administrative Arrangements Budget. Planning Context 2010-2012. Steep Economic/Budgetary decline Challenging International Reputation Parliamentary Election

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Irish Presidency Planning Review

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  1. Irish Presidency Planning Review Office of the Government 27 June 2013

  2. Topics • Context • Organisation • Planning Process • Administrative Arrangements • Budget

  3. Planning Context 2010-2012 • Steep Economic/Budgetary decline • Challenging International Reputation • Parliamentary Election • EU and EP cycle • Public Disenchantment with Public Service • Gradual implementation of Lisbon Treaty

  4. Organisation • MFA led Administrative Planning • PM led Policy Planning • OPW led Facility Provision • PM led Communications • Police led Security • Min. of Culture led Culture programme

  5. Managing Relationships

  6. Administrative Planning • Close but informal coordination between PM/MFA/OPW on core approach • Inter-Departmental Administrative Planning Group • 2 Government decisions (but no legislation) • Small no. of staff on admin planning, growing from 2 part-time to 12.

  7. Balances • Doing it right v Doing it cheap • EU priority v National priority • Tradition v Innovation • 2004 v 2013 • Centrally organised v Devolved organisation

  8. Key Administrative Decisions • Centralisation of venue • Budget-driven • Better product • Legacy • Number of Informals • Driven by business case • No dilution with “Ministerial Conferences” • Single PRB premises

  9. More Key Admin Decisions • Centralisation of procurement/provision • Staffing by re-deployment, interns, temporary staff and internal volunteers. • Devolution of Culture programme with capped budget • Least possible amount of “mementos”, publications etc. • Some activation of State promotion (but no budget)

  10. Budget • General economic context • Legacy of 2004 (and OSCE and 2011 visits) • Top-down and Bottom-up Estimates • Credibility factor important • “Cost-effective” - not “cheap”

  11. Budget Management • Core budgets for MFA/PM/OPW based on solid estimates • Budgets for others linked to calendar and to presence in Perm Rep • Security budget handled separately • Budgets published by each Ministry • Close control on core expenditure • Monthly report from each Ministry

  12. Procurement • Open approach - including PIN • Central contracts for core services • Framework contracts for common services • Individual contracts for minor services

  13. Major Expenditure areas • Conference Centre – only Capital expenditure • Staff – mainly 9/12 to 7/13 • Dublin Castle Operations • Catering • Website/Live Streaming • Accreditation • Branding

  14. Sponsorship • Open approach • Centrally-managed • Difficult market • Added value v cost-reduction • Opportunity to innovate

  15. Single Contract • Ministerial Hotels • Conference Services (OPW) • Stationery • Mementos • Branding • Accreditation • Ministerial Interpretation (SCIC) • Ministerial transport • Most catering • Live Streaming

  16. Framework • non-Ministerial Transport • non-Ministerial Interpretation • non-Ministerial Photography

  17. Individual • non-Ministerial hotels • Entertainment • Ministerial gifts

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