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CCSSE 2010 Orientation Conference Call

CCSSE 2010 Orientation Conference Call. December 2009. Community College Survey of Student Engagement ( CCSSE ). Purpose Assess institutional practices and student behaviors that are highly correlated with student learning and student retention Benefits for participating colleges

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CCSSE 2010 Orientation Conference Call

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  1. CCSSE 2010 Orientation Conference Call December 2009

  2. Community College Survey of Student Engagement (CCSSE) • Purpose • Assess institutional practices and student behaviors that are highly correlated with student learning and student retention • Benefits for participating colleges • Use data to produce more successful student outcomes • Useful for benchmarking institutional practices and assessment strategies Center for Community College Student Engagement

  3. Conference Call Overview • Website – www.ccsse.org • CCSSE Institutional Membership and Agreement Form • Members Only Section • Orientation PowerPoint • Procedure Guide and Supporting Materials • Agenda • Project Overview • Sampling Frame • Administration • Deliverables Center for Community College Student Engagement

  4. Campus Coordinator assigns multiple Survey Administrators. Good for medium to large institutions or colleges with multiple campuses. Campus Coordinator assigns one Survey Administrator. Good for small institutions. Campus Coordinator administers surveys. Good for very small institutions. Roles • Campus Coordinator • Coordinate survey administration process on college campus • Serve as single point of contact between college and CCSSE • Survey Administrator(s) • How Many Survey Administrators Do I Need? • CCSSE Liaison Center for Community College Student Engagement

  5. Course Master Data File (CMDF) • The CMDF is used to create the sample. • It should contain course offerings and actual enrollment numbers as of the twelfth class day (or term census date). • Exclude the following classes from the CMDF: • non-credit classes • dual-enrollment courses offered entirely to high school students • distance learning classes including practicums, clinicals, internships, and co-ops • lower-level ESL classes (survey is written at an 8th grade reading level) • lab sections associated with a lecture • individual instruction • individual study or self-paced classes • Remedial/developmental courses should be included when they are offered for institutional credit (e.g., financial aid) even if the credit is not applicable toward a degree Center for Community College Student Engagement

  6. CMDF VariablesAll variables listed below should be included in the CMDF Center for Community College Student Engagement

  7. camploc stime etime sdate edate secno courseno courname bldg room meetdays actenrol fname instrnam depart email VV 17:30 18:50 1/13/2008 5/10/2008 22375 SPCH1321 ORGANIZATION\PROF COMMUN (CF) 2040 A1331 M W 25 Richard Lambrecht SPCH rlambrec@example.edu VV 10:00 10:50 1/13/2008 5/10/2008 21784 ENGL1302 RESEARCH WRIT & LIT ANALY (C) 2025 B106 M W F 30 Elizabeth Carrillo ENGL ecarri26@example.edu VV 17:30 18:50 1/13/2008 5/10/2008 20316 ENGL0310 BASIC ENGLISH COMP (M) 2040 A2122 T R 26 Ana Herrera ENGL aherre51@example.edu NWC 12:00 12:50 1/13/2008 5/10/2008 23065 GOVT2306 STATE & LOCAL GOVERNMENT (C) 7030 C210 M W F 29 Daniel Gutierrez GOVT dgutie81@example.edu NWC 19:00 20:20 1/13/2008 5/10/2008 21261 PSYC2301 INTRODUCTION PSYCHOLOGY (CF) 7010 M57 M W 25 Andres Felix PSYC afelix9@example.edu RG 08:00 08:50 1/13/2008 5/10/2008 21372 BIOL2402 ANATOMY AND PHYSIOLOGY II (F) 4080 H238 M W F 31 Helen DeLaTorre BIOL hyoung@example.edu RG 10:00 11:20 1/13/2008 5/10/2008 22390 SPCH1321 ORGANIZATION\PROF COMMUN (CF) 4010 A230 T R 28 Stella Steagall SPCH ssteagal@example.edu VV 10:00 10:50 1/13/2008 5/10/2008 21257 MATH0303 INTRODUCTORY ALGEBRA (M) 2040 A2118 M W F 33 Jose Tovar MATH jtovar8@example.edu TM 15:00 16:20 1/13/2008 5/10/2008 21951 MATH1314 PRECAL I COLLEGE ALGEBRA (CF) 3025 1131 T R 31 Russell Ellwood MATH rellwoo1@example.edu VV 12:00 12:50 1/13/2008 5/10/2008 22904 ITSC1301 INTRODUCTION COMPUTERS 2050 A1515 M W F 22 Beverly Arneson ITSC barneson@example.edu VV 13:00 13:50 1/13/2008 5/10/2008 22166 SPCH1315 FUND OF EFFECT SPEECH (CF) 2025 B186 M W F 26 Judy Frost SPCH jfrost3@example.edu TM 10:00 10:50 1/13/2008 5/10/2008 22932 ITSC1301 INTRODUCTION COMPUTERS 3060 1210 M W F 14 Richard Southern ITSC rsouther@example.edu VV 11:00 11:50 1/13/2008 5/10/2008 20125 ENGL0309 COLLEGE PREP WRITING (M) 2025 B180 M W F 27 Mary Whiteside ENGL mwhitesi@example.edu VV 12:00 12:50 1/13/2008 5/10/2008 22188 READ0309 EFFECTIVE COLLEGE READING (M) 2030 20 M W F 27 Gail Rigby READ grigby@example.edu MDP 13:00 14:20 1/13/2008 5/10/2008 21148 BIOL1406 GEN BIO-SCIENCE MAJ I (CF) 8030 B109 T R 24 Armando Villarreal BIOL avilla96@example.edu VV 19:00 21:40 1/13/2008 5/10/2008 20465 LGLA1355 FAMILY LAW 2025 B102 M 16 Leopoldo Villalobos LGLA lvilla53@example.edu NWC 12:00 12:50 1/13/2008 5/10/2008 22365 MATH1324 INTRO MATH BUS & SOC SCI (C) 7010 M57 M W F 24 Hamdan Ahmad MATH hahmad@example.edu VV 10:00 11:20 1/13/2008 5/10/2008 21898 SOCI1301 INTRO SOCIOLOGY (C) 2025 B124 T R 24 Linda Chamblin SOCI lchambli@example.edu TM 08:00 09:50 1/13/2008 5/10/2008 22039 SPAN1412 BEGIN SPANISH II NON-NATIVE 3025 1126 T R 10 Jesus De Leon SPAN jdeleon9@example.edu Example Course Master Data File Center for Community College Student Engagement

  8. The Sample Creation Process • Submit CMDF as an Excel file to CCSSE Liaison after census date. • CCSSE cleans the file and standardizes the format. • Courses meeting at the same time, place, and date are automatically combined into a single course • Courses with 3 students or less are removed from the file • Random sample is pulled. • College Liaison emails random sample to Campus Coordinator (Quarter schools: by Jan 31, Semester schools: Feb 9 - Mar 13) • Campus Coordinator reviews sample and emails Liaison with sample approval confirmation • Campus Coordinator emails sample file to Survey Administrator(s) • CCSSE creates and ships class packets (Note: with the exception of quarter schools, which are completed first, class packets are completed in the order in which samples are approved. Surveys are typically received with in two weeks of the sample approval confirmation date.) Center for Community College Student Engagement

  9. Target Sample Size: Approximately 160% Center for Community College Student Engagement

  10. Communications • President’s Memo • When to send: January • Template: Appendix E, Page 18 in Procedure Guide • Campus Coordinator’s Memo • When to send: Semester schools - February though mid-March, Quarter schools - Early February • Template: Appendix F, Page 19 in Procedure Guide • Scheduling Memo • When to send: Semester schools - February though mid-March, Quarter schools - Early • to mid-February • Template: Appendix G Page 20 in Procedure Guide • President’s Memo to Students • When to send: Semester schools - February though mid-March, Quarter schools - Early February • Template: Appendices H Page 21 in Procedure Guide Center for Community College Student Engagement

  11. Survey Packet Materials • Each sampled course will have an envelope that contains • Class Information Sheet(Appendix K, Page 24) • Survey Administration Script (Appendix A, Page 13) • CCSSE Program Code Sheet(Appendix L, Page 25) • CCSSE Special Focus Questions or combination CCSSE Special Focus Questions and Consortium/Supplemental Questions Sheet • Surveys (see example survey at www.ccsse.org/aboutsurvey/aboutsurvey.cfm) • You will also receive pencils, 100 extra surveys, UPS pre-paid return shipping labels, and neon shipping labels Center for Community College Student Engagement

  12. 2010 CCSSE Special Focus Questions: Deep Learning Center for Community College Student Engagement

  13. Survey Administration – Survey Administrator Responsibilities • Distribute survey materials and #2 pencil to each student • Read and follow the procedures outlined in the Survey Administration Script • Complete and sign the Class Information Sheet • Collect completed surveys and pencils, and recycle any unused surveys and ancillary materials • Return completed surveys, along with the Class Information Sheet, in their original envelope to the Campus Coordinator • Send “thank you” notes to participating instructors – Appendix N, page 27 Community College Survey of Student Engagement

  14. Returning Completed Surveys • CCSSE highly recommends returning surveys in multiple shipments rather than returning all completed surveys in a single box • Return completed surveys WEEKLY to CCSSEin the corresponding course envelopes (along with Class Information Sheets) • Do not return unused surveys, Program Code Sheets, pencils, or Supplemental Questions Sheets • Campus Coordinator records UPS tracking information • UPS shipping labels--if you lose them or need more, contact your liaison • All surveys must be returned to CCSSE no later thanMay 19, 2010 Not Recommended Recommended Community College Survey of Student Engagement

  15. Deliverables • CCSSE mails Executive Summaries to college presidents and provides access to the electronic reporting website on July 31 • CCSSE provides Campus Coordinators access to the electronic reporting website on July 31 • Visit www.enteringstudent.org to view the SENSE electronic reporting website • National Report mailed to college presidents in November • View 2009 National Report: http://www.ccsse.org/publications/publications.cfm Community College Survey of Student Engagement

  16. Questions? Community College Survey of Student Engagement

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