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CCSSE 2008 Course Master Data File Conference Call

CCSSE 2008 Course Master Data File Conference Call. When should course master data files be created? Course master data files should reflect course offerings and enrollment at the twelfth class day.

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CCSSE 2008 Course Master Data File Conference Call

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  1. CCSSE 2008 Course Master Data File Conference Call

  2. When should course master data files be created?Course master data files should reflect course offerings and enrollment at the twelfth class day. Community College Survey of Student Engagement

  3. What is included in the course master data file (formats in parentheses)?a. Campus location (string) b. Section number (string) c. Course number (string) d. Course name (string) e. Building (string) f. Room (string) g. Meeting days (string) h. Instructor first name (string) i. Instructor last name (string) j. Actual number enrolled (numeric)* k. Start date (date)* l. End date (date)* m. Start time (time)* n. End time (time)* o. Department (string)p. Email (string)* *format important Community College Survey of Student Engagement

  4. camploc stime etime sdate edate secno courseno courname bldg room meetdays actenrol instfnam instlnam depart fclemail Main 17:00 17:50 1/21/2003 5/13/2003 109 ACCT101A Intro to Accounting DH 297 MW 19 Clyde Smith ACCT clyde@sample.edu South 16:00 18:45 1/21/2003 5/13/2003 112 ACCT101A Advanced Accounting KA 184 MW 10 Claudia Watkins ACCT watkins@sample.edu Adrienne Sneed East 19:00 21:45 1/21/2003 5/13/2003 113 MATH100A Fundamentals of Math BH 178 TR 11 MATH sneed@sample.edu Jacob Jones Main 19:00 21:45 1/21/2003 5/13/2003 132 MATH100A Fundamentals of Math BH 175D MW 13 MATH jones@sample.edu Fundamentals of Carol Gilson Main 13:00 15:45 1/21/2003 5/13/2003 102 ELEC103B DH 175D TR 18 ELEC gilson@sample.edu Electronics Environmental Jane Row East 9:00 11:45 1/21/2003 5/13/2003 103 EPT214B DH 175D TR 12 EPT row@sample.edu Protection Tech Food Service Judy Felter East 9:00 11:45 1/21/2003 5/13/2003 101 FSMG101B KA 166 TR 12 FSMG felter@sample.edu Management Main 13:00 15:45 1/21/2003 5/13/2003 101 CARP296E Carpentry II KA 297 MW 16 Henry Edson CARP edson@sample.edu Administrative Ben Hall Main 13:00 15:45 1/21/2003 5/13/2003 101 AA200 KA 174 MW 13 AA hall@sample.edu Assistant I Administrative Cliff Smith Main 9:00 11:45 1/21/2003 5/13/2003 101 AA205 DH 292 TR 12 AA smith@sample.edu Assistant II Main 13:00 15:45 1/21/2003 5/13/2003 206 ACCT111 Business Math DH Example Course Master File Community College Survey of Student Engagement

  5. Which classes are NOT included in the course master data file? • a. distance learning classesb. labs associated with a coursec. non-credit classesd. all but the top level ESL classese. individual study or self-paced classesf. dual-enrollment courses offered entirely to high school students Community College Survey of Student Engagement

  6. The sample creation process • a. CCSSE cleans file and standardizes the formatb. Courses meeting at the same time, place, and date are automatically combined into a single course.c. The sampling frame is established by CCSSE from the course master data file containing courses eligible to be sampledd. A sample is pullede. The sample is sent to collegesf. College reviews file within two days and if changes are necessary, then repeat step c through fg. Final sample is establishedh. CCSSE creates class packets Community College Survey of Student Engagement

  7. Frequently asked questions: • a. Can I replace courses in the sample with other courses? No—in order to assure that all samples are obtained in the same manner, all samples have to be randomly selected by CCSSEb. What if an instructor refuses to participate? Instructors have the prerogative to decline and they will not be included or replaced. CCSSE provides 160% of the target number, which based on data from earlier years, is adequate for obtaining the target sample. Community College Survey of Student Engagement

  8. c. What should I do if my registrar isn’t able to create the course master data file in the same manner as the example? Contact your liaison and CCSSE will work with you to modify the file. Avoid extensive hand-editing.d. Do we submit it as a spreadsheet for the Course Master Data File? Most any standard file format will suffice; however, Excel is preferred. Community College Survey of Student Engagement

  9. e. Should self-paced classes where there is an instructor, but the instructor serves mainly as a tutor be included in the Course Master Data File? As long as there is a set meeting time with the instructor, yes, please include. • f. What happens when courses that should have been excluded appear in the sample? If these courses are identified prior to the assembly of survey packets, colleges can submit a new course master file. Note that this is a change from previous years when CCSSE would attempt to purge the data files of such courses. If packets have been assembled, surveys should not be administered to these classes. Community College Survey of Student Engagement

  10. Questions? Community College Survey of Student Engagement

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