Preparatory Project Application Form Kirsti Mijnhijmer 27 th August 2009 – Inverness, Scotland

1. European Union European Regional Development Fund Preparatory Project Application FormKirsti Mijnhijmer27th August 2009 – Inverness, Scotland

2. Application Form • Intro... • Informative project name • Short straightforward • Project period • Max. 6 months

3. Section 3: Choose ONE priority • Choose and tick ONE priority (one objective) the project meets • Focused themes on preparatory projects as decided by PMC in June 2009 • Only apply for funding from 1 priority • If wider scope, select priority most activities are directed to

4. Section 4 & 5: Target Area and Budget • Target area • Location of operations and acitvities • Activities should be kept within the programme area • Budget • State total eligibel budget (total project costs) • State request for funding • Maximum funding 60% of eligible costs (€18 000) • Match figures with projects costs in table 14

5. Lead partner: Do not forget to sign!!!!!! • Person in Lead partners organsiation responsible for accepting contigent financial liability, • Financial director/ Head of financial services • LP accepts full responsibility for the project • Assures correctness of information

6. Section 6: Partners • Complete list of all partners in the project - recommended max. 4 • LP and all other partners carrying out activities and participating in cooperation measures • Completed for each partner concerned • Should match partner information forms • Lead partner • From within the programme area • Not fromGreenland or Faroe Islands

7. Section 7-13: The content part • Sell your idea – here! • Aims and objectives of the project • Products and services to be developed • Project description • Partnership constellation • Justification

8. Section 7 & 8 : Project idea and added value • Project’s aim • Challenges, needs and demands addressed • Presentation of appropriate solutions and answers to needs and demands • Products and services • Potentially developed in the main project • In relation to programme core concepts and objectives • Innovation • Transnationality • Viability Your vision of the potential main project

9. Section 9-11: Further project outline • Objectives • Anticipated outcomes • Project description • Time plan • Description of activities • Different project stages in order to achieve the objectives • Justification • How meets the application the criteria for preparatory project?

10. Section 12: Partnership Constellation • Potential partnership constellation of the envisaged main project • Organisational types • Expertise • Location • Triple helix and holistic project approach • Further guidance to appropriate partnership in programme manual and guidelines to preparatory project application • Contact Secretariat and Regional Contact Points

11. Section 13: Other information • Any further information relevant to the project?

12. Section 14: The Budget – project costs and financing plan • Complete all tables in Euros/ € • Follow NPP 20072-2013 Common Eligibility Rules • Programme Manual part 4 • Requested funding should be the minimum necessary for the project to proceed • Match funding must be available before sending application • Proof of match funding must be attached to application

13. Total budget project costs • Total budget for project costs • In Euros • Timeframe • Private cash contribution • Does not generate ERDF funding • Private sector invited to participate • Private funding reduces eligible costs • Match figures with table 15 • No common costs • No partners on 20% or 10% rule

14. Financing Plan: Funding sources • Public and public-like funding • Generates ERDF funding • See also definition of public-like organisations • Own work= cash contribution (self-financing) • Funding of 60% of total eligible costs for all partners

15. Section 15: Project budget breakdown • Breakdown of costs per partner • Explanation to each budget line

16. Partner costs • Breakdown of costs per partner • Match total with table 14

17. Breakdown and explanation of partner costs • Staff or external expert? • Travel costs: Think sustainable! • Match travel and accommodation with planned meetings • Other: 1st level of control for each partner, except Sweden • Check NPP Common Eligibility Rules, part 4 Programme Manual • Contact Secretariat

18. Section 16: Lead partner information form • Lead Partner information form • Completeness • Is partner able to recover VAT? • Signed Match-funding commitment , at least copy

19. Lead partner information • Lead partner information • Title • Legal status • Contact details • Bank information • Is the LP eligible and has the capacity of running a preparatory project?

20. Additional questions to the Lead partner • Is the organisation able to recover VAT? • Other questions • Organisation’s aim and core activities • Organisation’s interest in the project idea • Organisation’s experience in ERDF co-financed projects

21. Section 17 Partner information • Partner information form • Completeness • Is the partner able to recover VAT? • Signed Match-funding commitment, at least copy/scan

22. Partner information • Information on each project partner • Title of the organisation • Legal status • Contact information • Ability to recover VAT

23. Additional partner information • Additional questions • Organisation’s aim and core activities • Organisation’s interest in the project idea • Organisation’s experience in ERDF co-financed projects • Partner: Do not forget to sign the partner form • Person within the organisation who has legal and financial authority

24. Match Funding Commitment Template • To be completed by each financier of the project • Make copies of the form • Only completed originally signed and stamped forms • Signed by a person within the organisation who will be responsible or accepting the contingent liability of that organisation • Remember: Own work = Cash contribution • In-kind contribution (DELETE)

25. How to Submit the application form • Submit application in an original blue ink signed and electronic version to Northern Periphery Programme Secretariat Strandgade 91, 4th floor DK-1401 Copenhagen K, DENMARK secretariat@northernperiphery.eu

26. Thank you for listening!