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Program Manager’s e-Tool Kit

Program Manager’s e-Tool Kit. Baseline Development and Planning Review. Agenda. 0830 - 0845 Welcome to the PMeT Kick-off Meeting (John Hickok) 0845 – 0900 Background/Introductions (Hickok) 0900 – 1015 Presentation of PMeT V1.0 Development Plan (Hechmer, Reese) Proposed PMeT Baseline

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Program Manager’s e-Tool Kit

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  1. Program Manager’s e-Tool Kit Baseline Development and Planning Review

  2. Agenda • 0830 - 0845 Welcome to the PMeT Kick-off Meeting (John Hickok) • 0845 – 0900 Background/Introductions (Hickok) • 0900 – 1015 Presentation of PMeT V1.0 Development Plan (Hechmer, Reese) • Proposed PMeT Baseline • Discussion of Simple Links and Learning Tools • Proposed Complex Performance Learning Tools • 1015 – 1030 Break • 1030 – 1045 Proposed PLTs candidates from PM LCIC (Brad Brown)/DSMC (Al Moseley) • 1045 – 1100 Discussion of Potential PLTs from other Career Fields (Hechmer) • 1100 – 1125 Consensus on Baseline (group revised) and additional PLT candidates • 1130 Wrap-up and Next Steps

  3. What Is It? • Major Program Toolkit expanding upon DAU’s paper based PM Toolkit (15th Edition) • Focus on tools to support MDAPs • Separate tools, including Performance Learning Tools, for all required Plans and Analysis Documents • Web enable all major Guidebooks and Handbooks and convert to performance learning tools, linked to ACQuipedia articles

  4. Bringing Existing PM Toolkit to a Web 2.0 Environment Development of Performance Learning Tools That Can Support Toolkit Web-Enabled PM Toolkit Integration of Program Success Factors and Other Existing Tools Becomes Gateway to Knowledge Resources Focused On Program Managers Hard-Copy PM Toolkit Already References Some Online Tools ACQuipedia Articles Provide Additional Assets

  5. Program Manager’s e-Toolkit PM e-Tool Kit Performance Learning Tools in Addition to DAU’s PM Tool Kit PLT Examples and supporting learning assets: • Web enabled Defense Acquisition Guidebook (5000.01 Directive; new 5000.02 Instruction; new Guidebook) and Integrated Framework Chart (IFC) • Web enabled JCIDS Instruction and Guidebook (FY09 project upon new JCIDS approval) • DoD Financial Management Policy • Tools to develop required Milestone Plans and analysis documents (FY09/10 projects) • Probability of Program Success (PoPS) Model and Service Implementations • Defense Acquisition Program Support (DAPS) Assessment Guide (Milestone Preparation) • DoD IG Audit Guides for Acquisition and Contracting • PM Competencies and Gap Analyis Tool (FY09 project depending on Competencies approval) • PM Certification Course materials and PM Continuous Learning Modules • Web enabled major guidebooks on Systems Engineering, Logistics, etc. (FY09/10 projects) • PM Community of Practice • Service and Agency PMO support sites • Contract Management Processes Guide (FY09 project to create DoD baseline process tool) • Services Mall (FY09 APS project under Lyle Eesley) • Leadership Support Center (Requires ACC log-in)(Expansion under Dave Fitch) • All assets linked to ACQuisition Encyclopedia Articles (FY09/10 project) • Other assets TBD from OSD/Services/Agencies/DAU

  6. AT&L Knowledge Management System (AKMS) Assets Directly Supporting MDAPs and PM e-Tool Kit • AKSS ( Policy and Proceedures, Tools, Knowledge Gateways, Ask-A-Professor, ACQuire Search ) • Web enabled Defense Acquisition Guidebook (DoDD 5000.01; new DoDI 5000.02, new Guidebook) • Integrated Framework Chart (IFC)(Updated to new DoDI 5000.02) • Web enabled new JCIDS Instruction and Guidebook • Best Practices Clearing House (With addition of Multimedia Assets – video, audio) • ACQuipedia • Acquisition Community Connection (CoPs and Special Interest Areas) • Contingency Contracting • Continuous Process Improvement (Lean Six Sigma) • Contracting (Portal) • Data Management • DoD Wireless • Earned Value Management • Facilities Engineering • Information Technology (MAIS) • Life Cycle Logistics • Production Quality & Manufacturing • Program Management • Risk Management • Science & Technology Management • Small Business • Systems Engineering • PM Certification Course materials and PM Continuous Learning Modules • Probability of Program Success (PoPS) Model and Service Implementations • Defense Acquisition Program Support (DAPS) Assessment Guide (Milestone Preparation) • DoD IG Audit Guides for Acquisition and Contracting • Service and Agency PMO support sites • Contract Management Processes Guide • Leadership Support Center (Requires ACC log-in)(Expansion under Dave Fitch)

  7. Other Performance Learning Tool Candidates from Toolkit Topics • Acquisition Strategy Considerations • Defense Acquisition Board Timeline Milestones B, C, and FRPDR • Milestone Decision Information • Information For Milestone/Decision Reviews • S&T Linkage to Defense Acquisition Process • Joint Capabilities Technology Demonstration (JCTD) • Acquisition Program vs. ATD and JCTD • Planning, Programming, Budgeting, and Execution (PPBE) • Life Cycle Cost Composition • Cost Estimating • Performance Measurement • Contracting—Components of Contract Price • Types of Contracts • Contract Type Features • Pre-Solicitation Process • Post-Solicitation Process • Contractor Financing and Payments Direct and Indirect Costs • Assigning Indirect Costs • Life Cycle Logistics • Principal Life Cycle Logistics (Goals/Objectives) • System Operational Effectiveness (SOE) • Support Element Definitions • Life Cycle Logistics Linkage To Defense Acquisition Process • Performance-Based Logistics (PBL) • Post-Production Support Decision Process • Operational Availability • Life Cycle Sustainment Metrics • Life Cycle Sustainment Outcome Enablers

  8. Milestone A Other Performance Learning Tool Candidates from new 5000.02 Requirements -Milestone A • Acquisition Decision Memorandum (ADM) • Analysis of Alternatives (AoA) • Acquisition Information Assurance Strategy • Clinger-Cohen Act (CCA) Compliance • Clinger-Cohen Act Certification (MAIS) • CIO Confirmation of CCA Compliance for all non-MAIS IT • Consideration of Technology Issues • Component Cost Estimate (CCE) • Economic Analysis (MAIS) • Exit Criteria • Exit Criteria • Initial Capabilities Document (ICD) • Item Unique Identification (IIUD) Implementation Plan • Life Cycle Signature Support Plan • Market Research • MDA Program Certification • Program Protection Plan (PPP) • Systems Engineering Plan (SEP) • Technology Development Strategy (TDS) • Test & Evaluation Strategy (TES) New terms/requirements in bold blue italics

  9. Other Performance Learning Tool Candidates from new 5000.02 Requirements -Milestone B • Acquisition Decision Memorandum (ADM) • Analysis of Alternatives (AoA) (update) • Acquisition Strategy • Affordability Assessment • Acquisition Program Baseline • Acquisition Information Assurance Strategy • Alternate Live Fire T&E Plan • Benefit Analysis & Determination • Capability Development Document (CDD) • Clinger-Cohen Act (CCA) Compliance • Clinger-Cohen Act Certification (MAIS) • CIO Confirmation of CCA Compliance (non-MAIS IT) • Consideration of Technology Issues (ACAT I & II) • Competition Analysis • Component Cost Estimate (CCE) (MAIS) • Cooperative Opportunities • Core Logistics Analysis/Source of Repair Analysis • Cost Analysis Requirements Description (CARD) (MDAP & MAIS) • Corrosion Prevention Control Plan • Data Management Strategy (in acquisition strategy) • Economic Analysis (MAIS) • Exit Criteria • Initial Capabilities Document (ICD) • Independent Cost Estimate (ACAT I) • Independent Technology Readiness Assessment (TRA) (ACAT ID) • Information Support Plan (ISP) • Industrial Base Capabilities (MDAP) • Item Unique Identification Impl Plan (SEP annex) • Live Fire T&E Waiver • Life Cycle Sustainment Plan (LCSP) • Life Cycle Signature Support Plan • LRIP Quantities (ACAT I & II) • Manpower Estimate (MDAP) • Market Research • MDA Program Certification • MDA Assessment of compliance with Chemical, Biological, Radiological, and Nuclear Survivability Requirements • Net-Centric Data Strategy (in ISP) • Operational Test Agency OT&E Report • Preliminary Design Review Report • PM’s Developmental Test Report • Program Protection Plan (PPP) • Programmatic Environmental Safety & Occupational Health Evaluation (PESHE) • Replaced System Sustainment Plan (MDAP) • Selected Acquisition Report (SAR) (MDAP) • Spectrum Supportability Determination • Systems Engineering Plan (SEP) • System Threat Assessment Report (STAR)(ACAT I) • System Threat Assessment (ACAT II) • Technology Readiness Assessment (TRA) • Test & Evaluation Master Plan (TEMP) 1: Part of Acquisition Strategy. 2: Program Initiation for Ships. 3: OSD LFT&E Oversight Programs New terms/requirements in bold blue italics

  10. Other Performance Learning Tool Candidates from new 5000.02 Requirements – Milestone C • Acquisition Decision Memorandum (ADM) • Analysis of Alternatives (AoA) (update) • Acquisition Strategy • Affordability Assessment • Acquisition Program Baseline • Acquisition Information Assurance Strategy • Benefit Analysis & Determination • Capability Production Document (CPD) • Clinger-Cohen Act (CCA) Compliance • Clinger-Cohen Act Certification (MAIS) • CIO Confirmation of CCA Compliance (non-MAIS IT) • Consideration of Technology Issues (ACAT I & II) • Competition Analysis • Component Cost Estimate (CCE) • Cooperative Opportunities • Core Logistics Analysis/Source of Repair Analysis • Cost Analysis Requirements Description (CARD) (MDAP & MAIS) • Corrosion Prevention Control Plan • Data Management Strategy (in acquisition strategy) • Exit Criteria • Initial Capabilities Document (ICD) (if program initiation) • Independent Cost Estimate (ACAT I) • Independent Technology Readiness Assessment (TRA) (ACAT ID) • Information Support Plan (ISP) • Industrial Base Capabilities (MDAP) • Item Unique Identification Plan (SEP annex) • Life Cycle Sustainment Plan (LCSP) • Life Cycle Signature Support Plan • Manpower Estimate (MDAP) • MDA Program Certification (if program initiation) • Military Equipment Validation (in acquisition strategy) • Net-Centric Data Strategy (in ISP) • Operational Test Agency OT&E Report • PM’s Developmental Test Report • Program Protection Plan (PPP) • Programmatic Environmental Safety & Occupational Health Evaluation (PESHE) • Selected Acquisition Report (SAR) MDAP(if rebaselined) • Spectrum Supportability Determination • Systems Engineering Plan (SEP) • System Threat Assessment Report (STAR)(ACAT I) • System Threat Assessment (ACAT II) • Technology Readiness Assessment (TRA) • Test & Evaluation Master Plan (TEMP) Statutory & Regulatory Requirements New terms/requirements in bold blue italics

  11. Other Performance Learning Tool Candidates from new 5000.02 Requirements – FRPDR All programs except where noted (see encl. 3, DoDI 500.02) • Acquisition Decision Memorandum (ADM) • Analysis of Alternatives (AoA) (AIS only) • Acquisition Strategy • Acquisition Program Baseline • Acquisition Information Assurance Strategy • Beyond LRIP Report (DOT&E T&E Oversight Programs) • Clinger-Cohen Act (CCA) Compliance • Clinger-Cohen Act Certification (MAIS) CIO • Confirmation of CCA Compliance (all non-MAIS IT) • Component Cost Estimate (CCE) • Cost Analysis Requirements Description (CARD) (MDAP & MAIS) • Data Management Strategy (part of Acq Strategy) • Economic Analysis • Exit Criteria • IT and NSS Joint Interoperability Test Certification (all IT incl NSS) • IOT&E Completed ACAT I and II (conventional weapons systems for use in combat) • Independent Cost Estimate (ACAT I) (if MDA requests) • Life Cycle Sustainment Plan (LCSP) • Live Fire T&E Report (OSD LFT&E Programs) • Manpower Estimate (MDAP) • Military Equipment Validation (part of Acq Strategy) • Operational Test Agency OT&E Report • Post Implementation Review • Programmatic Environmental Safety & Occupational Health Evaluation (PESHE) • Test & Evaluation Master Plan (TEMP) For AIS systems, FRPDR is the Full Deployment Decision Review New terms/requirements in bold blue italics

  12. Other Performance Learning Tool Candidates from new 5000.02 Requirements –Operations & Support Purpose:Execute a support program that meets materiel readiness and operational support performance requirements, and sustains the system in the most cost-effective manner over its total life cycle. FOC Operations & Support Life Cycle Sustainment Disposal • Entrance:Approved CPD; approved LCSP; successful FRP Decision • Activities:Performance-Based Life-Cycle Product Support (PBL)planning, development, implementation, and management; initiate system modifications as necessary; continuing reviews of sustainment strategies • Guided by:Acquisition Strategy/LCSP • Activities:Demilitarize and Dispose of Systems IAW Legal and Regulatory Requirements, Particularly Environmental Considerations and Explosives Safety • Guided by:Programmatic Environment, Safety, and Occupational Health Evaluation (PESHE) New terms/requirements in bold blue italics

  13. Program Manager’s e-Toolkit Development Tasks Phase I • Perform analysis of paper-based PM Tool Kit Content • Create a Functional Format and Web Location for Posting PM e-Tool Kit • Establish a multi-year phased schedule for Development of PM e-Tool Kit Content • Commence Population of web-based e-Tool Kit with links to existing Knowledge Objects, including available ACQuipedia articles, to create an Alpha version • Support a critical evaluation of the e-Toolkit Alpha Version by the Knowledge Providers Network and other overarching governance organizations identified by the government • Identify the elements of the e-Tool Kit which need development as discrete Performance Learning Tools • Develop Individual PLT development schedules and incorporate into the overall e-Tool Kit Master Schedule • Support individual PLT evaluations to ensure new PLTs are in compliance with overall PM performance support objectives • Develop an “On-Call” Support and Help-Desk Response Capability • Assist in the Development and Support a PM e-Tool Kit Outreach and Communications Plan • Develop a PM e-Toolkit on-line tutorial and tour application • Continue General PM e-Tool Kit Content PPL Population, Training, and System Support • Security and General Support

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