exploring Microsoft Office 2013 Volume 1

exploring Microsoft Office 2013 Volume 1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 3 Document Productivity

Tables • A table is a grid of columns and rows that organizes data. • The intersection of row and column is a cell. The cell is where you type data. Heading row Cell

Inserting tables Click Table in the Tables group on the Insert tab. Drag to select the number of rows and columns to include in the table. You can also click Insert Table to display the Insert Table dialog box, where you can indicate the number of rows and columns you want to include. Point to number of columns and rows to include Insert a table

Inserting Rows and Columns Click in the row that is to appear above the new row or the row that is to appear below the new row. If inserting a column, click in the column that is to appear to the left of the new column or click in the column that is to appear to the right of the new column. To insert a new row, click Insert Above or Insert Below in the Rows & Columns group on the Layout tab. To insert a new column, click Insert Left or Insert Right in the Rows & Columns group on the Layout tab. Insert rows and columns

Deleting Rows and Columns Select the row or column to delete. Click Delete in the Rows & Columns group. Click Delete Columns or Delete Rows. OR 1. Select the row or column to delete. 2. Right-click the selected row(s) or column(s) and click Delete Rows or Delete Columns. Delete rows or columns

Merging and splitting cells To merge cells: Select the rows or column in which to merge cells. Click the Table Tools Layout tab and click Merge Cells in the merge group. To split a single cell into multiple cells: Select a row or column to split Click Split Cells in the Merge group. Respond to selections in the Split Cells dialog box and click OK. Split Cells Merge Cells

Changing Row Height and column Width To adjust row height and column width: Select the column or row that is to be adjusted. Click the Cell Size group on the Table Tools Layout Tab. You can then indicate your measurement in inches. Or: You can right-click the selected row or column and select Table Properties on the shortcut menu. Click the Column tab or Row tab and indicate a measurement in inches. Height and Width Properties Row and Column tabs Table Properties dialog box

Auto fit Columns and Rows • AutoFit means let the Word to format a table with column and row dimensions that accommodate all cell entries. • To apply AutoFit: • Click in any table cell and click AutoFit in the Cell Size group on the Table Tools Layout tab. • Click AutoFit Contents. AutoFit

Cell Alignment • You can align cell contents both vertically and horizontally within the current cell. • To align text in a cell: • click the cell and select an alignment option in the Alignment group on the Table Tools Layout tab. Align text within a cell

Applying table styles To apply a table style do the following: Click an empty area of a table cell and then click on the Design tab. Open the Table Styles list and select the style that you want to apply. Table Styles gallery Modify Table Styles

Aligning Tables • Table alignment refers to the position of a table between the left and right document margins. • To change table alignment: right-click an empty area of a table cell and select Table Properties. You can also select Properties from the Table Tools Layout tab. • . Align a table horizontally

Include Borders and Shading Select the cells to modify (or click the Table Select indicator to select the entire table). Click the Borders arrow in the Table Styles group on the TABLE TOOLS DESIGN tab. Click Borders and Shading to display the Borders and Shading dialog box. Select from options in the dialog box to add, remove, or modify table and cell borders. In addition, you can select shading when you click the Shading tab in the dialog box. Shading arrow Border arrow Borders and Shading dialog box

Inserting captions to a table • A caption is a numbered item of text that identifies a table, figure, or other object in a Word document. • You can insert a caption by doing the following: • 1. Place the insertion point at the point where the caption should appear. • 2. Click the REFERENCES tab. • 3. Click Insert Caption in the Captions group. Insert Caption Adjust Numbering Indicate caption position Caption dialog box

exploring Microsoft Office 2013 Volume 1