Exploring Microsoft Office 2003

1. Exploring Microsoft Office 2003 Getting Started with Windows® XP Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Office 2003 - Grauer and Barber

2. Objectives (1 of 2) • Describe the Windows desktop • Use the Help and Support Center to obtain information • Describe the My Computer and My Documents folders • Explain how folders are used to organize the files on a disk • Differentiate between a program file and a data file • Download a file from the Exploring Office Web site Exploring Office 2003 - Grauer and Barber

3. Objectives (2 of 2) • Copy and/or move a file from one folder to another • Delete a file, then recover the deleted file from the Recycle Bin • Create and arrange shortcuts on the desktop • Use the Search Companion to locate a file on your system • Use the My Pictures and My Music folders to manage photographs and music • Use Windows Messenger for instant messaging Exploring Office 2003 - Grauer and Barber

4. Case Study: Unforeseen Circumstances The opening case study focuses on the concept of file management and the importance of backing up data files. The case describes how desperate business owners can feel when important data is lost and back up copies were not made. Students are asked to think about what the owners should have done to avoid the disaster and to describe a back up strategy to keep this from happening again. Exploring Office 2003 - Grauer and Barber

5. Microsoft Windows • The successor to MS-DOS, the text-based operating system for the original PC • Introduces four essential features: • GUI (Graphical User Interface) • Common User Interface; i.e., a consistent look and conventions in all applications • Multitasking; i.e., run multiple applications • The ability to share data between applications • These capabilities are found in all versions; Windows 95, 98, NT, 2000, and XP Exploring Office 2003 - Grauer and Barber

6. Evolution of Windows • Windows XP is the newest and most powerful version of the Windows operating system • XP Home edition • XP Professional edition • Replaces all previous versions of Windows • Slightly different look from earlier versions, but essential concepts are the same • Start button, Common User Interface, Taskbar Exploring Office 2003 - Grauer and Barber

7. Welcome to Windows® XP The Home and Professional versions have the same Log In screen Some user accounts require a password Exploring Office 2003 - Grauer and Barber

8. The Start Menu The menu can be configured for the XP theme (double columns) Exploring Office 2003 - Grauer and Barber

9. The Start Menu (Continued) Or, it can be configured for the Classic theme (one column) Exploring Office 2003 - Grauer and Barber

10. The Desktop The Desktop can be configured for the Windows XP theme Active window Task bar and Start button Exploring Office 2003 - Grauer and Barber

11. The Desktop (Continued) Or, the Desktop can be configured for the Classic theme Exploring Office 2003 - Grauer and Barber

12. Anatomy of a Window Title bar Minimize, Maximize and Close buttons Menu bar Tool bar Task pane Status bar Exploring Office 2003 - Grauer and Barber

13. Pull-down Menus Check indicates toggle switch is on Arrowhead indicates submenu will be displayed Bullet indicates choice Exploring Office 2003 - Grauer and Barber

14. Pull-down Menus (Continued) Alt + E will pull down Edit menu Dimmed command is currently unavailable Ellipsis indicates further information is necessary Shortcut keys Exploring Office 2003 - Grauer and Barber

15. Dialog Boxes Help button Tabs provide access to sets of options Option buttons indicate exclusive items Spin buttons Text box allows entry of specific information Command buttons Exploring Office 2003 - Grauer and Barber

16. Help and Support Center Toolbar Keyword Index button Subtopics Exploring Office 2003 - Grauer and Barber

17. Hands-on Exercise 1 • Title of Exercise: Welcome to Windows XP • Objective: to log on to Windows XP and customize the desktop; to open the My Computer folder; to move and size a Window; to format a floppy disk and access the Help and Support Center • Input file: None • Output file: Printed document with screen shot Exploring Office 2003 - Grauer and Barber

18. Disk and File Management • A file is a set of instructions or data • Program file: Microsoft Word or Microsoft Excel • Data File: Document or workbook • Copy, move, rename or delete a file • A folder allows us to organize our files • May contain files and/or other folders • Drive Assignments • Drive A – the floppy disk • Drive C – the fixed (local) disk • Drive D and higher – CD, DVD, Network drives and so on Exploring Office 2003 - Grauer and Barber

19. Folder name Files and Folders: Tiles View Chevron Task pane Status bar Exploring Office 2003 - Grauer and Barber

20. Folder name Files and Folders: Details View Chevron Selected file Task pane Status bar Exploring Office 2003 - Grauer and Barber

21. Hands-on Exercise 2 • Title of Exercise: Download the Practice Files from the Exploring Office Web site • Objective: to download a file from the Web and practice basic file commands; requires a formatted floppy disk (or access to hard disk) and access to the Internet • Input file: None • Output file: Practice files (downloaded from www.prenhall.com/grauer) Exploring Office 2003 - Grauer and Barber

22. Windows Explorer + sign indicates object is collapsed - Sign indicates object is expanded Milestones in Communication is selected file Homework is the active folder Exploring Office 2003 - Grauer and Barber

23. Windows Explorer (Continued) Address bar reflects actual location of active folder mbarber is current user My Documents folder is expanded My Music folder is active folder Exploring Office 2003 - Grauer and Barber

24. The Exploring Office Web Site Internet Explorer is the browser Web address (or URL) HTTP protocol Exploring Office 2003 - Grauer and Barber

25. A Back Up Strategy • Who – You (do not trust anyone else) • What – Your Data (anything you cannot afford to lose) • When – Frequently (whenever it changes) • Where – Store the physical back up off site, away from your computer • How – Windows Explorer Exploring Office 2003 - Grauer and Barber

26. Hands-on Exercise 3 • Title of Exercise: Windows Explorer • Objective: use Windows Explorer to move, copy, and delete a file; recover a deleted file from the Recycle Bin • Input file: Practice files (downloaded from the Web in exercise 2) • Output file: Print screen document to submit Exploring Office 2003 - Grauer and Barber

27. The Control Panel Windows update takes place automatically Double click to install a printer Double click to add new user Exploring Office 2003 - Grauer and Barber

28. Shortcuts My Computer icon Shortcuts Quick Launch toolbar Exploring Office 2003 - Grauer and Barber

29. The Search Companion Chevron indicates file size Search Pane Chevron indicates modification date File name Word in file Drives to search Search button Exploring Office 2003 - Grauer and Barber

30. Hands-on Exercise 4 • Title of Exercise: Improving Productivity • Objective: to create and use shortcuts; to locate documents using the Search Companion; to customize your system using the Control Panel; to obtain a passport account. This exercise requires an Internet connection • Input file: None • Output file: None Exploring Office 2003 - Grauer and Barber

31. Windows Media Player BBC World is selected Media Guide button Radio Tuner is active Exploring Office 2003 - Grauer and Barber

32. Digital Photography Current user Path to selected folder Functions unique to pictures Selected photo Thumbnails view Details on selected photo Exploring Office 2003 - Grauer and Barber

33. Windows Messenger Click to send file or photo Emoticons References to file transfer Enter message here Exploring Office 2003 - Grauer and Barber

34. Hands-on Exercise 5 • Title of Exercise: Fun with Windows XP • Objective: to use Windows Media Player, work with photographs, and experiment with Windows Messenger • Input file: None • Output file: None Exploring Office 2003 - Grauer and Barber

35. Summary • Windows XP is the newest and most powerful version of the Windows operating system • Every window contains the same basic elements • A file is a set of data or set of instructions • Program file; Microsoft Word or Excel • Data file; Document or workbook • Files can be copied, moved, deleted, and restored from the hard drive using the Recycle bin • The control panel controls all computer aspects • Windows XP has some fun tools, such as the Windows Messenger and Media Player Exploring Office 2003 - Grauer and Barber

36. End-of-Chapter Exercises • Multiple Choice • Practice Exercises • Exercise 1 – Two Different Views • Exercise 2 – Network Connection • Exercise 3 – Create Your Own Folders • Exercise 4 - What’s New in Windows XP • Exercise 5 - Keyboard Shortcuts Exploring Office 2003 - Grauer and Barber

37. End-of-Chapter Exercises • Mini Cases • Case 1 - Planning for Disaster • Case 2 - Tips for Windows XP • Case 3 - File Compression • Case 4 - The Threat of Virus Infections • Case 5 - Your First Consultant’s Job Exploring Office 2003 - Grauer and Barber

38. Questions? Exploring Office 2003 - Grauer and Barber