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Reorganizing COE June 17, 2003

Reorganizing COE June 17, 2003. Overview of Reorganization Plan. Slides 1-3 Introduction 4-8 COE Strategic Charge 9-17 Attributes of Proposed Units 18-25 Criteria for Forming New Units 26-31 Specifics for Forming a New Unit – Note output expected by 1 Sept. 32 -34 The Launch.

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Reorganizing COE June 17, 2003

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  1. Reorganizing COEJune 17, 2003

  2. Overview of Reorganization Plan • Slides 1-3 Introduction • 4-8 COE Strategic Charge • 9-17 Attributes of Proposed Units • 18-25 Criteria for Forming New Units • 26-31 Specifics for Forming a New Unit – Note output expected by 1 Sept. • 32 -34 The Launch

  3. Quick Review of Slides 26 - 31

  4. New Organizational Units • Basic Engineering • Applied Engineering • Cross-Cutting Engineering • General Engineering & Research • Institute(s) • Special Committees and Business Units 8

  5. Attributes • Agile & Flexible – be able to change and reconfigure itself over time • Simplicity – mission should be easy to understand and adopt • Build on Existing Strengths – should not re-organize units that form the basis of strength for ASME, but utilize these units as examples on how to succeed, build new areas of strength and attract new members • Utilize Overall Vision of ASME • Transparency and Accountability – should foster entrepreneurial operations that are transparent and accountable • Set mutually agreed upon goals and a time table to achieve with interim metrics to assess and permit mid-course corrections 9

  6. Roadmap – How Do We Select a Unit? • The core strength for each division is their knowledge base(s) and active volunteers • The division must support the active volunteer • The active volunteer is one of the customers of the division • The division must take steps to attract other members and customers • The VPs (unit or institute) have fiduciary responsibility for the success of their divisions/institutes • Each division should know who their customers are • There are different types of customers, • Different levels of relationship with the customers • Just as there are different types of knowledge bases • The integration between the knowledge bases and the customer must be improved 10

  7. The Units Have Many Customers • Other Divisions within COE • Council on Codes & Standards • Council on Member Affairs (Regions & Sections) • Council on Education • Council on Public Affairs • Other Societies • Government Agencies • The Public • Industry • Academia • The fundamental identity of the active volunteer is through their division or even the technical committee 11

  8. Implementation Schedule • The VP will meet with each division’s leadership • Preferably one on one, face to face for an extended period of time • The VP will explain the expectations and metrics stemming from the COE's efforts • Initial feedback on type of unit decision needed by September • The division chair will organize a meeting and prepare an agenda • The division chair will obtain the information from their VP regarding the suggested roadmap, metrics and expectations 12

  9. Division Meeting – Select a Unit • What is this meeting intended to produce? • Summarize results of the Congress of Divisions, TEC, and COE • Summarize the finances of the division - expected revenues and costs will be distributed • Emphasize the need for the division to act strategically 13

  10. How to Select a Unit • Discuss • The roadmap • Meeting ASME expectations • Growing the division • Definitions should be explained such as basic engineering unit, applied engineering unit, cross cutting unit, general engineering and research unit, and institute • A vote will be taken by the executive committee to declare in which unit the division sees itself • The division will list which other divisions match up with each knowledge base of the division. • The division executive committee will use the strategic plan to decide which other divisions to consolidate or cooperate with in producing products 14

  11. Next Step – Update Vision • The division will upgrade their strategic plan • The division strategic plan should contain a statement of what the knowledge base(s) of the division are • What the products of the division are • Who the customers are along with a description of the type of relationship with each customer • Re-evaluate metrics 15

  12. What is Our Plan? • The division will produce a business plan • This plan will show how the knowledge base of the division is matrixed into the customers and products • This plan will have a schedule and budget estimate that includes all revenues and expenditures (including staff overheads) • The division will measure its working relationship with staff • What were the expectations? • What was the actual performance? • The division will measure its contribution to emerging technology subjects 16

  13. From Here • Divisions need consult the membership and set a schedule for a first draft of the New Unit Plan • Give decision to me by 1 Sept (some slack?) • Info conveyed to COE and BOG • Decisions on reorganization by SAM 2004. • Questions to me at 979-693-9301, Cell 979-492-9534 or email debray@brayengr.com • Or to Rich Ulvila at 212-591-7863 or email ulvilar@asme.org.

  14. Whom do you represent? • Present active members • Present inactive members • Former members – those who dropped in last 5 years • New ME graduates, potential members.

  15. This is good!

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