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Trends in Geospatial Collection Development Policies

Explore the current use and trends of Geospatial Collection Development Policies in Map/GIS libraries. Research methodology, results, and conclusions from a 2018 conference.

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Trends in Geospatial Collection Development Policies

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  1. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Current use and trends of Geospatial Collection Development Policies (GCDPs) in Map/GIS Libraries Ifigenia Vardakosta Librarian, Msc Harokopio University Library & Information Centre Phd Candidate Ionian University Department of Archives,Library Science & Museology Sarantos Kapidakis Professor Ionian University Department of Archives,Library Science & Museology 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  2. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Presentation Overview • Geospatial Collection Development Policies (GCDPs) • Research methodology • Results • Conclusions 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  3. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Geospatial Collection Development Policies (GCDPs) Collection Development Policy is the “text that defines the scope of a library’s existing collection, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution’s goals, general selection criteria and intellectual freedom” (ALA, 1987) Accordingly Geospatial Collection Development Policy, is the “written document agreed to sustained by a library regarding the specific issues related to the management of geospatial information (e.g. purpose of the collection, audience, material, geographical areas, dates, scale, data format etc.)”. 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  4. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Research methodology (1) • Objective of the study: The purpose of the current research is to determine the availability of geospatial collection policies and identify their specific characteristics as they emerge through their published texts. • Research criteria: • Both the terms “geospatial” and “geographical” were used 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  5. Research methodology (2) IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE • Sample Size: 136Libraries with geospatial collections from USA, Canada, Europe, • Australia and New Zealand • Survey tools: • research in library’s website • e-mail • content analysis • Time :November 2013 – April 2014 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  6. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Results (1) Map/GIS Libraries with policies and membership in Map/GIS Library Association/s Geospatial Collections Policies in Map/GIS Libraries 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  7. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY Results (3) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Policy texts categorization Policy types in terms of extent 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  8. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY Results (4) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Geospatial Collections Development Policies Characteristics 1. General information (Table 1) 2. Information about the "Collection"(Table 2) 3. Information about "Data“ (Table 3) 4. Information about “Data availability and Open Access” (Table4) 5. Information about "Partnerships" (Table 5) 6. Information about "Other Sources" (Table 6) 7. Information about the "Geographic/Geological Collection Assessment" (Table 7) 8. Information about "Related Policies" (Table 8) 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  9. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY Results (5) HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  10. Results (6) IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  11. Results (7) IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  12. Results (8) IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  13. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Conclusions(1) • Despite the significant percentage of identified policies, Map/GIS libraries do not use or publish policy texts. It seems to be a lack of use of library policies as a collection development tool for managing geospatial information. • The enormous communicative power of the internet is not exploited since libraries do not post policy texts on their web pages. • The participation of libraries in Map/GIS Libraries Associations seems to enhance the geospatial collection development policies. • Six types of policies emerged: “Geospatial Collection Development Policy”, “Cartographic and Geospatial Material Development Policy”, “Geographical Resources Development Policy”, “Subject Categories Development Policy”, “Data Collection Development Policy” and “Library’s Collection Development Policy”. • Three categories of policies in terms of their extend identified: “Extensive Policy”, “Concise Policy” and “Outline policy”. • There is no particular dependence between policy types and text extension. 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  14. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Conclusions(2) • The formulation of geospatial collections seem to have been affected by open access and digital data format. Although numerically not to the extent required by the widespread dissemination of digital geospatial information in education and research. • Locally produced geospatial data seems to be of no concern to professionals in policy development. As a whole The framework provided by this study may act as a base in the use of a common Geospatial Collection DevelopmentPolicy,compiling a guide for thoselibrariesthat want to develop geospatial collections in order to fulfill their users’ information needs, or those Map/GIS Libraries that want to improve their organizational structures and gain better communication for their collections to the wide audience. 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  15. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Thank you! Current use and trends of Geospatial Collection Development Policies (GCDPs) in Map/GIS Libraries Ifigenia Vardakosta ifigenia@hua.gr Sarantos Kapidakis sarantos@ionio.gr 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

  16. IONIAN UNIVERISTYDEPARTMENT OF ARCHIVES,LIBRARY SCIENCEAND MUSEOLOGY HAROKOPIO UNIVERSITY LIBRARY AND INFORMATION CENTRE Presentation Map Lionel Pincus and Princess Firyal Map Division, The New York Public Library. "Nieuwe Werelt kaert." New York Public Library Digital Collections. Accessed February 3, 2018. http://digitalcollections.nypl.org/items/510d47e4-1d1c-a3d9-e040-e00a18064a99 13th ICA Conference Digital Approaches to Cartographic Heritage Instituto Geografico Nacional Madrid, Spain, 18-20 April 2018

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