ECC Overview - APHIS June 2014

1. ECC Overview - APHIS June 2014

2. Agenda • Introduction • FMMI Overview • FMMI Modules • Funds Management • Purchasing • Accounts Payable • Accounts Receivable • General Ledger • Cost Management • Additional FMMI Support 2

3. Introduction • This training is to provide a general overview of FMMI EEC Evaluation and Reporter roles along with tools that can guide you through various tasks. • For detailed course information please go to the Refresher Training, Webinar Handouts and Recorded Webinars, Participant Guides from the MRPBS FMMI Website • http://www.aphis.usda.gov/business-services/fmmi 3

4. FMMI Overview • The Financial Management Modernization Initiative (FMMI) is an advanced, web-based accounting and financial system • The goals of FMMI are to: • Improve financial management performance by providing USDA with a modern, core financial management system • Modernize the departmental and agency financial and administrative payment and program general ledger systems 4

5. FMMI Overview (Cont.) • Provides a single; operational web based system for all USDA Agencies • Standardizes business processes, using the United States Standard General Ledger (USSGL) as the basis of all entries and reporting • Reliable, relevant and timely data • Improves funds control and accountability • Robust document and reporting categories • Real time reporting 5

6. Funds Management 6

7. Funds Management • Funds Management is how USDA supports activities associated with controlling internal funds, establishing rules for budget operations, distributing funds internally, and monitoring USDA’s resources and available funds. • The Funds Management function consists of the following major subcategories: • Budget Authority and Distribution • Funds Management Reporting • Funds Reservations • Funds Commitments 7

8. Funds Management Process Flow This process flow outlines the key activities related to Funds Management business activity: Funds Management Process Overview 8

9. Funds Management Evaluation User Role The Funds Management Evaluation has view only access to all activities where a display transaction is available. This includes the following associated business activities based on system access: 9

10. Funds Management Evaluation Display This chart outlines key Funds Management Displays: • Display Budget Entry Document to view the line itemdetails for pre-posted or posted budget entry transaction. 10

11. Funds Management Evaluation Displays (Cont.) 11

12. Funds Management Reporter User Roles The Funds Management Reporting sub-process includes the following roles and associated business activities based on system access: 12

13. Funds Management Reports This chart outlines a selection of key Funds Management Reports 13

14. Funds Management Reports Master Data This section outlines the other master data reports available in the Funds Management process area. 14

15. Funds Management Reports Master Data (Cont.) 15

16. Funds Management Reports Budgetary This section outlines the other budgetary reports available in the Funds Management process area. 16

17. Funds Management Reports Budgetary (Cont.) 17

18. Funds ManagementLearning & CheckpointQuestions • List at least two functions of the Funds Management Module in FMMI. • ________________________________________ • ________________________________________ • The _________________ performs activities and tasks related to the running of budget related financial reports. • True/False The Fund Centers Report generates an alphabetically sorted list of selected fund centers. • What transactions allows users to view the detail for a particular fund center? 18

19. Funds ManagementLearning & CheckpointAnswers • List at least two functions of the Funds Management Module in FMMI. • Budget Authority and Distribution • Funds Management Reporting • Funds Reservations • Funds Commitments • The Funds Management Reporterperforms activities and tasks related to the running of budget related financial reports. • True / False The Fund Centers Report generates an alphabetically sorted list of selected fund centers. • What transactions allows users to view the detail for a particular fund center? Display Fund Center 19

20. Purchasing 20

21. Purchasing Module • Purchasing is how USDA will manage all phases of materials management in relation to purchasing and the receipt of goods. Purchasing is the first step in the Procure-to-Pay process. • The Purchasing process as part of FMMI includes: • Procurement of materials and services • Monitoring deliveries and the receipt of service from vendors 21

22. Purchasing Process Flow This process flow outlines the key activities related to the Purchasing business activity: Purchasing Process Overview 22

23. Purchasing EvaluationUser Role The Purchasing Evaluation role has view only access to display vendor records, purchase requisitions, and purchase orders. The Purchasing Evaluation sub-process includes the following associated business activities: 23

24. Purchasing Evaluation Displays This chart outlines key Purchasing Displays: 24

25. Purchasing Reporter Role The Purchasing Reporting Sub-process includes the following roles and associated business activities based on system access: 25

26. Purchasing Reporter Displays This chart outlines a selection of key: 26

27. Purchasing ReporterOther Reports This section outlines the other reports available in the Purchasing process area. 27

28. Purchasing ReporterOther Reports (Cont.) 28

29. Purchasing ReporterOther Reports (Cont.) 29

30. PurchasingLearning & CheckpointQuestions • Can a purchase evaluator modify information within a purchase order? ________________________________________ • ____________________ allows the user to view a list of all goods receipt documents within FMMI. • True / False Users can view purchase requisitions originated from the IAS procurement system. 30

31. PurchasingLearning & CheckpointAnswers • Can a purchase evaluator modify information within a purchase order? • No – The evaluator roles only allow users to view information. • Material Document List Report allows the user to view a list of all goods receipt documents within FMMI. • True / False Users can view purchase requisitions originated from the IAS procurement system. 31

32. Accounts Payable 32

33. Accounts Payable Module • Accounts Payable is how USDA maintains, updates and processes vendor invoices. • The FMMI system enables USDA to perform the following invoicing and payment activities: • Receive and record requests for payment from supplier entities with or without purchasing activity • Process and record payments to supplier entities for goods or services provided 33

34. Accounts Payable Process Flow This process flow outlines the key activities related to the Accounts Payable business activity: Accounts Payable Process Overview 34

35. Accounts PayableEvaluation Role The Accounts Payable Evaluator role has view only access. The sub-process includes the following associated business activities: 35

36. Accounts Payable Displays This chart outlines key Accounts Payable Displays 36

37. Accounts Payable Displays (Cont.) 37

38. Accounts Payable Reporter The Accounts Payable Reporting sub-process includes the following roles and associated business activities based on system access: 38

39. Accounts Payable Reporter Displays This chart outlines a selection of key Accounts Payable reports: 39

40. Accounts Payable ReporterOther Reports This section outlines the other reports available in the Accounts Payable process area. 40

41. Accounts Payable ReporterOther Reports (Cont.) 41

42. Accounts Payable ReporterOther Reports (Cont.) 42

43. Accounts PayableLearning & CheckpointQuestions • What report displays account activity for one or more vendor accounts? • ________________________________________ • What report displays the predecessor and successor documents? • ________________________________________ 43

44. Accounts PayableLearning & CheckpointAnswers • What report displays account activity for one or more vendor accounts? • Display Line Item Report • What report displays the predecessor and successor documents? • Display Chain Report 44

45. Accounts Receivable 45

46. Accounts Receivable Module • Accounts Receivable is how USDA records, manages, and collects receivables due from customers. It includes all activities related to documenting and collecting money due for goods or services provided by the USDA to a customer. • The types of receivables that are processed in FMMI include • Revenue • Reimbursement • Expenditure Refund 46

47. Accounts Receivable Process Flow This process flow outlines the key activities related to the Accounts Receivable business activity: Accounts Receivable Process Overview (A) YES NO 47

48. Accounts Receivable Process Flow (Cont.) Accounts Receivable Process Overview (B) NO NO NO 48

49. Accounts Receivable Evaluation User Role The Accounts Receivable Evaluation is view only access. The sub-process includes the following roles and associated business activities based on system access: 49

50. Accounts Receivable Evaluation Displays This chart outlines key Accounts Receivable Displays: 50