FastFacts Feature Presentation

1. We are using audio during this session, so please dial in to our conference line… • Phone number: 877-322-9648 • Participant code: 182500 FastFactsFeature Presentation January 31st, 2008

2. Today’s Topic • We’ll be taking a look at… • How to access and use the ISR Log

3. Today’s Presenter • Takieya WilliamsTrainer for the Human Resources Shared Services Center

4. Session Segments • Presentation • Takieya will talk about the importance of the ISR Log and show us how to access it. • During her presentation, your phone will be muted. • Q&A • After her presentation, we’ll hold a Q&A session. • We’ll open up the phone lines, and you’ll be able to ask questions. • Takieya will answer as many of your questions as time allows.

5. Contact Us • If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu • You can also send us an instant message! • GoogleTalk – HopkinsFastFacts@gmail.com • AOL Instant Messenger – HopkinsFastFacts • MSN – FastFacts@jhu.edu

6. Survey • Survey • At the end of this FastFacts session, we’ll ask you to complete a short survey. • Your honest comments will help us to enhance and improve future FastFacts sessions.

7. Viewing the ISR Log

8. Agenda • ISR Log uses • Importance of the ISR Log • Accessing the ISR Log • How to search for an ISR • Content of the ISR Log • Questions and discussion

9. ISR Report/Log • A tool used to view an ISR after it has been initiated. • The original format of the ISR is lost after it is submitted. • It allows the end-user to see the status of the ISR, comments made on the ISR, attain the personnel number for new hires, and attain position numbers for position copies and position creates. • An end-user can view ISRs for employees within his/her org unit or within an org unit to which he/she has access. You do not have to initiate or approve the ISR in order to view it.

10. Importance of the ISR Log • Email notification that an ISR has been approved/rejected with changes: • Approver I and Approver II can reject and/or change the content of an initiated ISR. • HR Shared Services cannot make changes to the body of the ISR. They can only add comments. • Comments made by HR Shared Services: • Position numbers • Personnel numbers (PERNR) • Budget information • Labor distribution • Changes made per the initiator or approver’s request • Discrepancies

11. Accessing the ISR Log 1. In the transaction, or command window at the top left of the screen, type in the transaction code “zhpa_isr_ report”. 2. Then select the green checkmark to the left of the transaction window to execute.

12. Searching the ISR Log To create a report: You can search for specific ISRs based on a number of field values: • ISR Number – Must know the exact ISR number assigned by SAP • ISR Actions – Hire, Salary Change, Bonus/Supplemental Pay… • Personnel number/Object Id – Either the employee number the ISR was completed on or the Position/Org Unit number • ISR Status – Initiated, Approved, Rejected…

13. Searching the ISR Log - Continued To create a report: You can search for specific ISRs based on a number of field values: • User Name – The originator’s JHED Login ID • Create/Change Date – This is required, but can be a range if not sure of the exact date created • Effective Date – The effective date of the ISR • Initiator – The originator’s personnel number

14. Searching the ISR Log - Continued Enter your search values or combination of and click the Execute icon. • If you do not receive the desired results, try a broader set of search values. • Just entering a range in the Create Date fields and your JHED ID in the User Name fields can produce a list of all ISRs you have created.

15. Content of the ISR Log • After clicking the Execute icon, the following screen will appear (ISR Report). • Click once on any of the underlined fields to advance to the status screen for the ISR you have selected. Click once on any underlined item.

16. Status Line Items On this screen you will see status line items for the ISR indicating “Initiated,” “Approved,” and/or “Approved & Completed,” or “Rejected.”

17. ISR Details On this screen you will also be able to scroll to the far right, using the scroll bar at the bottom of the screen, to find the Object ID, personnel number, and/or any comments entered for the selected ISR.

18. ISR Details – Continued • Under the column titled “Final Recipient Comm” you will find comments made by the HR Shared Services representative that worked on the ISR. • The comment will include the Object ID number. Position number (object ID) found here in Comments section.

19. Drilling Down • At the ISR Report screen, you can drill down to look at the detailed data for the ISR. • Please note, the format of the original ISR is lost at this point. Click on any link to drill down to ISR data fields screen.

20. Drilling Down - Continued • After drilling down from the ISR Report screen, you will be presented with an ISR report window that will enable you to scroll up and down to view the corresponding data that has been entered for each field of the ISR. • This is a view of what the initiator and/or approver entered into the body of the ISR. Scroll up and down ISR data fields

21. Conclusion • The ISR Log/Report is an important tool in SAP. • It provides a history of initiated ISRs, allows for viewing of the ISR after submission, allows end-users to attain the status of a submitted ISR, and lists the comments section of ISRs. • For help on viewing the ISR Log contact HR Shared Services • Main Line: 443-997-5828 • Website: http://ssc.jhu.edu/humanresources/job_aid.html • Email using the respective inbox: • OrgManagment@jhmi.edu • HRSharedServices@jhu.edu • HRSharedServices-Homewoodclients@jhu.edu • HRSharedServices-BSPHclients@jhu.edu • HRSharedServices-somclients@jhmi.edu • HRSharedServices-HealthSystemclients@jhu.edu

22. Q&A • We’re going to open the phone lines now! • There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. • We’ll be answering questions in the order that we receive them. • We’ll also be answering the questions that were emailed to us during the presentation. • If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

23. Thank You! • Thank you for participating! • We would love to hear from you. • Are there certain topics that you would like us to cover in future FastFacts sessions? • Would you like to be a FastFacts presenter? • Please email us at: fastfacts@jhu.edu

24. Survey • Before we close, please take the time to complete a short survey. • Your feedback will help us as we plan future FastFacts sessions. • Click this link to access the survey… http://connectpro28579135.acrobat.com/fastfactssurvey/ Thanks again!