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Three Successful Methods of Recruiting. Presentations directly to foreign language students at high schoolsEmail messages to high school foreign language department chairsPackets of information delivered to foreign language department chairs (enough packets so that each teacher can have one). What has been the success of the club since 2005?.
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1. Successful Recruitingof Outbound Students
2. Three SuccessfulMethods of Recruiting
Presentations directly to foreign language students at high schools
Email messages to high school foreign language department chairs
Packets of information delivered to foreign language department chairs (enough packets so that each teacher can have one)
3. What has been the success of the club since 2005?
4. What are the secrets to success? A committee of three dedicated members of the Willowbrook Rotary Club, District 5890, Houston, Texas
The development of a formula
The division of labor
5. What is the formula for success? Talking directly to foreign language students in high schools
Sending email messages to and delivering packets of documents and posters to foreign language department chairpersons in 15 high schools in 4 school districts
Developing and using recruiting tools
Holding informative parent/student evening presentations at appropriate locations
6. How did we get intothe high schools? The first high school – 2005
The second high school – 2007
The third high school - 2008
Two high schools in a different school district – 2008
Started at the top- Supt. of Schools
Meeting with Supt. and top 5 subordinates
Presentation to curriculum coordinators and directors of instruction – about 70 key people
Presentation to 150 high school counselors
Invitation from two high schools
7. What do we do when wego to a high school? Speak from 7:30 a.m. to 2:30 p.m. to anywhere from 600 to 900 foreign language students
Where – teaching theater or auditorium
Who invites us – generally the chairperson of the foreign language department
8. What is the formatof our presentation? Show the RYE video, “Youth Exchange: The Adventure of a Lifetime!”
Power Point presentation on “What is Rotary?” and “What is Rotary Youth Exchange?” (17-20 minutes)
Five minute talk by former short-term outbound student
Five minute talk by current inbound student
Ten minute talk by former long-term outbound student
Give “student packet” of documents to each interested student as he or she exits the auditorium
9. What is our division of labor? Lois Alberts:
Send email message to foreign language department chairpersons
Work with interested schools to schedule our presentations
Anais Watsky – have copies made of all documents sent to schools and taken with us to the presentations
Gary Aguren – contact and schedule former outbound speakers and current inbound speakers
Gary Aguren and Anais Watsky - give Power Point presentations at schools
10. Equipment required Laptop
Digital projector
Screen (always furnished by venue)
External speakers
DVD containing video
Power Point presentation
Device to remotely control slides
11. Our presentation schedulefor the fall of 2008 Oct. 20 – Klein High School
Oct. 21 – Interact Club at Klein Oak H. S.
Oct. 23 – Klein Collins High School
Oct. 23 – First parent/student night
Oct. 28 – Klein Oak High School
Oct. 30 – Cypress Ridge High School
Nov. 3 - Second parent/student night
Nov. 5 - Cypress Lakes High School
Nov. 12 – Third parent/student night
12. Three SuccessfulMethods of Recruiting
Presentations directly to foreign language students at high schools
Email message to foreign language department chairpersons
Packets of information delivered to foreign language department chairs (enough packets so that each teacher can have one)
13. Email message to foreign language department chairperson Link to letter
14. Packets delivered to foreign language department chairs A RYE poster for each teacher
A flyer announcing the next parent/student night meeting
A copy of the “Student Packet” for each teacher of foreign language
A copy of a monthly report letter from a current outbound
15. Folder for foreign language department chairs
16. RI RYE Brochure
17. The parent/student evening meetings The same agenda as the presentations to students at high schools
Venue
Refreshments
Dress code
Sign in form
Host family recommendation form
18. Club Interviews Venue - Nice office with lobby, conference room, and other offices for private conferences and multitasking of the interview process
Schedule applicants at 30 minute intervals
List of questions to be asked
Scoring system developed by Ed Charlesworth, clinical psychologist
19. Successful Recruitingof Outbound Students