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Despite countless attempts, many organizations worldwide have not been able to go completely paperless. One reason for this may be the incredibly improbable idea of a paperless office. But those who have been successful in reducing paper consumption considerably have benefited greatly from it. Same is the case with institutions, who have put in serious efforts to achieve the paperless goals
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Paperless Education System Though technology has given us ample of resources and played a vital role in re-creating and revolutionized different sectors. Education sector is one of the emerging sector experiencing full benefit of technology. But still there are many more organizations or school who have not yet changed and still are following the same old tradition but are trying to put efforts to go completely paperless. The reason may be anything but those who have been successful in reducing paper consumption have experienced the benefit of it. Similarly, the institutes or schools which have put serious effort in reducing paper and adopted as well as implemented proficient School Management software is able to manage their school efficiently.
What is the need to go paperless? • Reduces the cost of labor and operations • Reduces errors and intentional as well as unintentional mistakes • Reduces delay in tasks • Reduces the space requirement of storing physical files or documents
Chances of losing, misplacing data and mislabeling • Manual operation is automated to digitalization
How Education Management Software drives progress in reducing paper? Simplifies Process Reduce Risk Provide Security Provide Real Time Access
Simplifies Process Digitalization has made operation easy by eliminating unnecessary tasks and streamlined the entire institutions process. Repetition of task is strictly avoided and thereby saves the time as well as effort. Simple process here means no stress, no hectic and no wastage of work. Moreover, student data can be integrated with many other data sources or digital devices and this drive the organization to a new level of data processing.
Reduce Risk Work performed on computer are usually error free because all the calculation and processing is done through the computer. Also, there is less chance of misplacing, mislabeling or losing of important files. Before digitalization overtook almost 3% of physical data was filed wrongly and 7.5% data was lost and the administration use to spend a lot of time in searching the misplaced or misfiled documents. Whereas digital data are organized and can be easily located.
Provide Security information on paper is considered much more vulnerable to treats and thefts rather than data stored online. Manipulating, transferring or making changes on student data can be done easily by anyone without any difficulty as there is restriction on access. On contrary to this data stored in student information management systemsis safe as it is protected and only the authorized person is given the access.
Provide Real Time Access Any change in the data can be viewed by another member in real time. For instance, a faculty updates marks of students in the college management system then the principal can instantly see the changes. There is no need to wait for manual changes to be made. This facilitates quick action and timely decision making. Staying up to date in real time is a feat made possible only by online data storing.
Conclusion Yoctel SIMS for higher education digitalizes each and every task hence limits paper consumption effectively. For instance, online admission eliminates paper form, paper receipts, multiple xerox copies of documents, etc. All the tasks related to admissions are carried out by the system, only correct information is to be filled by either the student or the administrative staff. Most of the processes such as, receipt generation, calculation of fees, sorting of documents, etc. are automated.
For More Information • www.yoctel.com +91-7838363434 • www.facebook.com/yoctelsolutions/
