Faculty Sabbatical Leave AY 2019-2020 Guide

1. Sabbatical Leave AY 2019-2020 Senate Sabbatical Leave Committee Subash Jonnalagadda

2. Timeline • Deadline to declare your intent to apply for sabbatical: Friday, June 28 (before 5 PM) • Submit application to Department Sabbatical Committee for evaluation and Dean for Impact Statement: Monday, September 23 • E-mail and hard copy submission to the senate sabbatical committee chair: Monday, October 14 (before noon).

3. Intent to Apply • Declare your intent to apply for sabbatical by emailing the information below to your Department Chair/Head, College Dean and Senate office (ennis@rowan.edu and browne@rowan.edu) • Name: • Department: • e-Mail: • Phone Extension: • Leave Period: Faculty must pick one of these four options. • Fall 2020, • Spring 2021, • Fall 2020-Spring 2021, • Spring 2021-Fall 2021.  Deadline: June 28, 2019 (before 5 PM)

6. Complete Application • https://sites.rowan.edu/academic-affairs/aftlocalagreements.html • Cover page (use application form) • Abstract (approx. 100 words) • Narrative body • Purpose • Work to be accomplished • Projected results • Justification • Supporting documents • Complete CV • Dated copy of memo/email of intent to apply for Sabbatical Leave sent to Dean and Department Chair • Dean’s Confirmation of Notice and Impact Statement (original signatures) • Departmental Committee Evaluation Letter • Other external support letters/emails if any Deadline: October 14, 2019 (before noon)

7. Cover Page Fall 2020 Spring 2021 Fall 2020-Spring 2021 Spring 2021-Fall 2021

8. The Narrative • Purpose: be clear about objectives and impact • Work to be accomplished • Have a detail work plan with clear milestones • Have a clear schedule of activities and their location • Include letters of invitation of collaborators, host institutions, or agencies

9. The Narrative - Results • Projected Results • Dissemination efforts: Books? • Journal Publications? • Conferences? • Exhibitions? • Grant writing / new fund seeking opportunities • Do not be vague about the venues • Intangible results: explain them clearly

10. The Narrative - Justification • Justification • Who does the project benefit? • Professional growth • Department, the College, the University • Students: UG / G • How will the benefit realize? • Why do you need Sabbatical Leave time? • Be very clear about the need beyond reassigned time/adjusted load! • Need to travel? • Need to access archival libraries? • Present a clear chronogram of time utilization that requires to be off your teaching and services duties • Do you have a time-sensitive invitation? • Do you have a time-sensitive publication schedule? • Do you have a time-sensitive grant writing schedule? • Do you have a book contract? • Do you have an email/letter from publisher showing interest?

11. Supporting Documents • Complete CV • Dated copy of memo/email of intent to apply for Sabbatical Leave sent to Dean and Department Chair. • Dean’s Confirmation of Notice and Impact Statement (original signatures) • Departmental Committee Evaluation Letter (original signatures) • Other external support letters/emails if any

12. The Actual Application • One hard copy with ORIGINAL signatures • Yes, original (not digital signatures) • One single Adobe file: • <last name.pdf>, for example: Jonnalagadda.pdf • Please verify that the digital application is identical to the hard copy • Do not change the order of the materials • Do not forget to scan pages • It is the faculty responsibility to compare the hard copy to the digital one to verify that they are identical • The Committee will review the ADOBE file not the hard copy Deadline: October 14, 2019 (before noon)

13. The Actual Application • One hard copy with ORIGINAL signatures • Submit the copy to the University Senate Office before 12:00 noon “on or before” Monday October 14, 2019 • Submit the single Adobe file by email to Moura-Letts@rowan.edu before 12:00 noon “on or before” Monday October 14, 2019 • No late submissions of any kind will be accepted • No additional pages will be accepted after submission

14. What to expect? • 2018-19 – 24 Candidates Requesting 36 Semesters • 17 applicants received sabbatical leave for a total of 26 semesters • 2017-18 – 18 Candidates Requesting 28 Semesters • 14 applicants received sabbatical leave for a total of 22 semesters • 2016-17 – 16 Candidates Requesting 22 Semesters • 14 applicants received sabbatical leave for a total of 20 semesters • 2015-16 – 22 Candidates Requesting 31 Semesters • 12 applicants received sabbatical leave for a total of 18 semesters • By February 1, you will receive a letter showing your overall ranking (combined merit and longevity) in this year’s pool • The Senate overall ranking is provided to the Provost’s Office along with the application materials. • Provost’s Office reviews all Senate-ranked candidates. • By March 1, all applicants will receive a letter from the Provost’s Office indicating whether their sabbatical has been granted or not.

15. Senate Committee Review • Is the significance of the project established?   • Does the presentation show the reader how the goals will be accomplished? • What is the likelihood that the project will be completed or nearly completed on schedule? • Does the applicant have the skills and background to undertake the project or a plan to acquire these before the leave? • Is the purpose of the project communicated clearly to non-specialists? • To what degree is the sabbatical leave crucial to the completion of the project? •  Are the benefits of the proposed leave for the faculty member and for the University clearly articulated?

16. Rubric for scoring the sabbatical applications

17. Sabbatical Leave Report • Every faculty member who is awarded a sabbatical leave is required to submit a written report to the Provost via his or her academic dean, specifying what was accomplished during the leave. The dean will send the report to the Provost, who will send a letter of acknowledgement with a copy to the dean. The report must be included in future sabbatical leave applications.

18. Questions??