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Division-wide meeting Student Affairs February 25, 2008

Division-wide meeting Student Affairs February 25, 2008. Agenda. Enrollment Updates Campus Life Updates Strategic Plan Budget Changes in Staffing and Departments Lassen Hall Remodel plans Campus Communications (Crises weather related etc.) Employee Expectations

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Division-wide meeting Student Affairs February 25, 2008

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  1. Division-wide meetingStudent AffairsFebruary 25, 2008

  2. Agenda • Enrollment Updates • Campus Life Updates • Strategic Plan • Budget • Changes in Staffing and Departments • Lassen Hall Remodel plans • Campus Communications (Crises weather related etc.) • Employee Expectations • Service Awards 5, 10, 15 years

  3. Improving the Admission Process • Provided to applicants a more timely notification of acceptance. Typical “turn-around” time is averaging two weeks • Increased Spring undergraduate applications by 3.5% over Spring 2007 • Increased Spring admits by 11% (compared to last Spring). • Fall 2008 Undergraduate Applications (as of 2/15/08) are up 8.2% (23,236 received to date) – March 1 App Deadline

  4. Improving the Admissions Process (cont) • Undergraduate Admits are up 85% (11,333 admitted to date) due to aggressive admissions recruitment, communications and processing • Hired a Seasonal Recruitment Team (10 PT Staff) and deployed them to So California, the Bay Area and targeted Sacramento areas. They’re focused on increasing applications before March 1.  Afterwards, they will focus on increasing yield and bolstering transfer recruitment

  5. Improving TCE Services • Completed Spring 2008 Transfer Credit Evaluations (TCEs) for new admits who have complete files. This is a first! • Note: Fall 2007 TCEs for new admits with completed files were completed before students began Spring 2008 registration in late November…another first. • Began to process Fall 2008 TCEs on Tuesday January 22nd (also a first) with the goal to have majority completed before the fall semester begins.

  6. Improving Financial Aid Services Increased Spring financial aid disbursements by over 8 million dollars

  7. Improving Financial Aid (cont) • This represents a total increase in initial disbursements of 24.9% for Spring 2008. • On-going Spring 2008 disbursements continue to outpace Spring 2007 • FA staff reports that this was their easiest spring start in years (fewer students in-line, minimal problems – even with the FFELP lenders!)

  8. Improving Financial Aid (cont) Identified and marketed February as Financial Aid Awareness Month. This is a new, multi-pronged marketing strategy to inform students about the need to file the FAFSA before March 2, 2008.  The goal is to have a significant increase in the timely completion of FAFSAs.

  9. Campus Life Updates • Clubs and Organizations • Sac State has 241 Student Organizations • Recreational Sports • Over 42,000 students participate in recreational activities each semester

  10. Campus Life Updates (cont) • Multi-Cultural Center • Director • Advisory Board • Appointment of Curtis Grima • CSU Student Trustee

  11. Campus Life Updates (cont) • Housing Portfolio Project Well Under Way • On Campus • Near Campus • Off Campus

  12. Campus Life Updates (cont) • Recreation & Wellness Center Update • Student Activities Personnel Changes, Director Search Delayed Temporarily • PAVE • Web Based Judicial System • Real Time Access to Student Judicial Matters

  13. Strategic Priorities 1. Implement a strategically focused, campus-wide effort to improve recruitment, retention, and graduation rates. 2. Create and sustain an organizational structure and culture that facilitates evidence-based decision-making and purposeful planning in all important endeavors. 3. Enhance campus-wide engagement in and responsibility for the resolution of complex issues and in the planning and implementation of campus policies.

  14. Strategic Priorities 4. Build a creative and vibrant learning community derived from the strength and vitality of our diverse campus. 5. Identify and develop interdisciplinary and cross-divisional initiatives with the greatest potential to strengthen our role as an engaged partner in the region.

  15. State Budget Cycle January: • Governor proposes budget for upcoming fiscal year March-May: • Legislative budget committees review governor’s proposed budget Mid-May: • Governor proposes revisions to original January proposal (“May Revise”) • Usually mostly caseload and other updates. Sometimes includes major fiscal policy changes

  16. State Budget Cycle (cont) May-June: • Legislative subcommittees adopt recommendations • Full budget committees adopt budget • Assembly and Senate adopt budgets • Conference committee addresses differences in Assembly and Senate budgets June 15th • Full houses adopt aligned budget • This constitutional deadline is frequently “blown.”

  17. State Budget Cycle (cont) Governor signs budget • Line item veto authority gives governor substantial power and also negotiating “leverage” with both full houses and with each individual member

  18. Sac State Budget Process Feb 29, 2008: Vice Presidents and Athletic Director submit “budget call” materials to president Gonzalez Early march: President Gonzalez reviews submissions and then forwards them on to UBAC – University Budget Advisory Committee Mid March: UBAC reviews all Vice Presidential submissions plus materials submitted by Athletic Director

  19. Sac State Budget Process Mid March – Mid April 2008: UBAC invites each Vice President and the AD to present individual presentation of Division’s budget to the committee Late Spring 2008 or beyond: UBAC sends its recommendations for Divisional budgets back to the University President Early Summer 2008: President accepts or rejects (fully or partially) UBAC’s recommendations

  20. Sac State Budget Process Late Summer 2008 or beyond: President informs his Vice Presidents about the status of their budgets Early Fall: Division budgets are finalized by the president and sent in writing to each Vice President

  21. Student Affairs Budget

  22. Student Affairs Budget Reduction Scenario

  23. Other Updates • Health Center EMR (Electronic Medical Records) • Better Medical Records Access • Improved Work Flow • Improved Customer Service • Reduced Medical Errors • University Union Updates • Changes in Staffing and Departments

  24. Other Updates (cont) • Lassen Hall Remodel plans • Campus Communications (Crises weather related etc.) • Employee Expectations

  25. Service Awards Award Recipients for 10 and 15 years of Service

  26. Thank You

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