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Electronic Certified Payroll Sandia National Laboratories

Electronic Certified Payroll Sandia National Laboratories. Core Purpose: Electronic Certified Payroll. Highest Goal: To create a user-friendly system that allows for high efficiency and effectiveness while still adhering to the Department of Labor reporting requirements. To Improve:

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Electronic Certified Payroll Sandia National Laboratories

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  1. Electronic Certified PayrollSandia National Laboratories

  2. Core Purpose: Electronic Certified Payroll • Highest Goal: • To create a user-friendly system that allows for high efficiency and effectiveness while still adhering to the Department of Labor reporting requirements. • To Improve: • Compliance Metrics • Ensure timely (weekly) CP submissions • Ensure Prime contractors are reviewing sub contractors records • Labor Intensive Process • Eliminate duplication of effort, errors in input • Eliminate need for filing, storage, archiving of hardcopy documents • Eliminate manual tracking (receipt by primes and sub contractors) • Safety Metrics • No delay in recording due to mailing, routing, logging • More accurate and timely reporting to DOE

  3. Timeline: Electronic Certified Payroll • December 2004 • Discussions began about an electronic certified payroll system • June 2005 • Started working with Oracle Programmers to design a system • Received input from Procurement, Facilities and DOL • January - March 2006 • System was in development phases and testing was being conducted • March 2006 • System testing still continued • Formal training was held for contractors to introduce system • Registered contractors for iSupplier Portal • April 2006 • Implemented system at 80% (contracts entered into system)

  4. Timeline (continued) • June 2006 • Implementation at 100% (all line item contracts added) • November 2006 • Electronic Certified Payroll won SNL President’s Quality Award- Silver • April 2007 • Official Feedback Survey was sent out to contractors • On a scale from 1-5 (lowest to highest satisfaction) • Account Setup (ease of registering)- 4 • System Functionality- 4 • Customer Service- 4 • Overall Scoring- 4 based on 87% response rate • A few system enhancements came out of the feedback survey, based on comments and suggestions from the contractors

  5. Benefits: Electronic Certified Payroll • Web-based portal, users can login anywhere you can access the internet • Utilizes iSupplier Portal web application • Requires companies to register with Sandia via iSupplier Portal • Real time access to detailed data • Sends out automatic e-mail notifications (late, rejected, audited, etc…) • Importing capabilities from contractors • Generating reports • Audit/Review of CP records(Internal/External (DOL)) • ability to audit on-line • ability to export data and email to auditors

  6. What does it look like? Paper E. Cert. Pay

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