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Word Processing and Desktop Publishing: Printing It

Word Processing and Desktop Publishing: Printing It. Chapter 12. Objectives. Explain the need for word processing List and describe the basic features of word processing programs Describe spelling checkers and thesaurus programs

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Word Processing and Desktop Publishing: Printing It

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  1. Word ProcessingandDesktop Publishing:Printing It Chapter 12

  2. Objectives • Explain the need for word processing • List and describe the basic features of word processing programs • Describe spelling checkers and thesaurus programs • Explain the value of collaboration using word processing and the Web • Describe the advantages of desktop publishing • Describe desktop publishing terminology

  3. Contents • Word Processing • Desktop Publishing • Ergonomics

  4. Word Processing Software that assists in preparation and printing of text documents Functions • Create • Edit • Format • Store • Retrieve • Print

  5. Word ProcessingFeatures • Insertion point • Where will the next typed character appear? • Scrolling • Screen is window into document • Brings other parts of document into view

  6. Word ProcessingFeatures • Word wrap • Automatically determines when to go to a new line • <Enter> to signal end of paragraph • Easy corrections • <Backspace> • <Delete> • Undo • Insert vs. overwrite mode

  7. Basic Window • Menus • Reveals pull-down menus • Select command • Toolbar • Buttons

  8. Formatting Features Adjust the physical appearance of the document • Vertical centering • Line centering • Margins • Default can be changed • Automatic reformatting of text • Tabs • Indentation

  9. Formatting Features

  10. Formatting Features • Justification • Fully justified • Left justified – ragged-right • Right justified – ragged-left • Line spacing • Bullets and Numbering

  11. Formatting Features • Style • Boldface • Italic • Underline • Fonts • Serif • Sans serif • Scalable • Color • 3-D effects

  12. Formatting Features • Squeeze or stretch a document • Adjust the margins • Change the line spacing • Try different fonts and sizes

  13. Other Features • Print envelopes • Search / find • Find and replace • Pagination • Print preview • Footnotes / endnotes • Headers and footers

  14. Other FeaturesWorking with Text Blocks • Text block – unit of text • Marking • Selection • Reverse video display • Moving – Cut and pasting • Copying – Copy and pasting • Deleting

  15. Other Features Spelling Checker • Checks against its dictionary • Provides possible correct spellings for an unrecognized word • Custom dictionary

  16. Other Features Thesaurus • Synonyms • Antonyms

  17. Other Features Save as HTML

  18. Desktop Publishing • Design sophisticated pages • Combine • Charts • Graphics • Text • Headlines • Produce professional-looking document

  19. Font Font • Shape of letters • Printer internal fonts • Soft font selection from a font library

  20. Font • Weight • Style • Point size • Point – 1/72 inch • Measured from top of highest rising letter to bottom of lowest descending letter

  21. Font • Combine fonts cautiously • Vary size and style to improve appearance • Too many or clashing fonts will detract from appearance • Use 2-3 fonts per document • Limit the use of decorative or unusual fonts for signs and titles • Use different sizes and styles of one font to distinguish between different heading levels

  22. Font • Never type text body in all capital letters • Do not use type that is too small to read • Use a sans serif font only for short text passages • Use italic of boldface for emphasis rather than underlining

  23. Leading and Kerning • Leading • Space between the lines of type • Vertical measurement from base of one line to base of next • Measured in points • Kerning • Space between characters • Each font has a default kerning

  24. Halftones • Resemble photographs • Made up of black dots on white paper • Varying the number and size of dots produces gray shades • Reducing the size of the dots makes halftone clearer

  25. Page Composition Programs • Design each page on the screen • Specify • Number and width of columns • Where graphic objects and headlines are to be placed • Insert graphics and text • Move blocks of text and pictures around on your page • Usually includes • Templates • Clip art

  26. Ergonomics Study of the interaction of humans and machines

  27. Ergonomic Equipment • Pneumatically adjustable chair with 5 base feet • Tile and swivel monitor • Distance from the eyes to the screen • Angle of the arms and wrists

  28. ErgonomicsTypes of Injury • Repetitive stress injury (RSI) • Eyestrain • Back problems

  29. ErgonomicsTips to Prevent Injury • Reduce glare • Window • Glare deflector • No overhead lights • Avoid arm and wrist fatigue • Place keyboard in low position • Do not bend wrists • Use a wrist rest

  30. ErgonomicsTips to Prevent Injury • Support your lower back with the appropriate seat • Sit with your feet firmly on the floor • Enlarge fonts while editing then return them to their normal size

  31. ErgonomicsTips to Prevent Injury • Take a break • Rotate your wrists • Roll your shoulders • Stretch • Walk around at regular intervals • Short finger nails

  32. ErgonomicsPsychological and Environmental Factors • Long commutes • Dissatisfaction with management • Stressful events in one’s personal life

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