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Budget Analysis & Cuts: Decisions Ahead for Elida Board of Education

The Superintendent's report outlines Pay-To-Participate fees, budget numbers, and potential teacher cuts. With State Minimum Standards in focus, decisions loom over where to make reductions without compromising education quality. The report delves into ratios, teacher allocations, and program impacts. Potential cuts to educational service personnel and extracurricular activities raise questions about essential services versus cost-saving measures. Transportation cuts, levy considerations, and future budget projections add complexity to the decision-making process. Balancing financial constraints with educational needs requires comprehensive evaluation and difficult choices.

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Budget Analysis & Cuts: Decisions Ahead for Elida Board of Education

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  1. Elida Board Of Education Meeting • Superintendent's Report • March 19, 2013

  2. Superintendent’s Report • Pay-To-Participate – Schedule • H.S. $200.00, M.S. $125.00 • Family Plan for H.S. $200.00 first, • $150.00 second, $100.00 third, fourth, etc. • Middle School Sports • Family Plan for M.S. $125.00 first, • $100.00 second, $75.00 third, fourth, etc.

  3. P-2-P Continued • H.S. Band (only) $50.00 • Jazz Band $0.00 • M.S. Band $0.00 • Musical only • H.S. $40.00 • M.S. & Elementary. $25.00 • Family Plan • $40.00 first, 10.00 second, third, etc.

  4. P-2-P Continued • H.S. Quiz Bowl (9–12) only $40.00 • M.S. Quiz Bowl (5–8) only $20.00 • National Honor Society $0.00 • H.S. Student Council $0.00 • M.S. Student Council $0.00

  5. Let’s Review a couple of Numbers • Total expense per pupil: • $8,150 - rank 564 out of 609  • Only 45 districts spend less • Administrative cost per pupil: • $893 -  rank 556 out of 609 • Only 53 districts spend less • Administrative cost per pupil: • Lowest in the County 3 years in a row • 20th of 21 Districts in our State Group

  6. A Death by a Thousand Cuts • 2009-10 $323,444 • 2010-11 $191,000 • 2011-12 $1,282,000 • 2012-13 $590,000 • 2013-14 $465,569 • Total $2,841,044

  7. What is Left to Cut? • What are the State Minimum Standards? • So what does it mean when I say… “I don’t know what else we can cut?”

  8. Regular Student Population • Total ADM 2,525.63 • Open Enrollment (In) + 263.48 2,789.11 • Open Enrollment (Out) - 263.65 2,525.46 • Special Education - 160.80 2,364.66

  9. Regular Student Population 2,364.66 • Community School - 106.59 2,258.07 • Post Secondary - 6.70 2,251.37 • JVSD 20% - 27.76 Regular Student Population 2,223.61

  10. State Minimum Standards • State Minimum Standard student to teacher ration is 1 –25 • 2,223.61 ÷ 25 = 88.94 teachers • We have 103.32, 14.38 over SMS

  11. So the question becomes:Where can we cut 14.5 teachers? #/Sect. RatioMax. Cut • K 201÷9 22.3-1 22-1 Over • 1 186÷8 23.2-1 24-1 No • 2 209÷9 23.2-1 24-1 No • 3 184÷8 23.0-1 24-1 No • 4 187÷8 23.3-1 24-1 No

  12. So the question becomes:Where can we cut 14.5 teachers? #/Sect. RatioMax. Cut • 5 219÷8 27.4-1 24-1 Over • 6 168÷7 24.0-1 27-1 No • 7 220÷8 27.5 27-1 Over • 8 200÷ 8 25.0-1 27-1 No

  13. So the question becomes:Where can we cut 14.5 teachers? #/Sect. RatioMax. Cut • 9 207 • 10 175 • 11 171(41) • 12 146(38) 699(5x6=30) = 23.3 699(6x6=36) = 19.5

  14. So the questions becomes:Where can we cut 14.5 teachers? • H.S. Language Arts 1 $50,000 • H.S. Science 1 $50,000 • H.S. Foreign Language 1 $50,000 • M.S. Foreign Language 1 $50,000 • H.S. Computers/Tutor 1 $50.000 • Elem. Building Coach 1 $50,000 • Kindergarten 5$250,000 10 $550,000

  15. Educational Service Personnel • Counselor 3 • Media Specialist 0.5 • School Nurse 1 • Visiting Teacher 0 • Social Worker 1 • Elementary Art (K-8) 3 • Elementary Music (K-8) 4.5 • Elementary PE (K-8) 4 17

  16. Extra Curricular Activities • $485,000 • Salaries • Benefits • Athletic Director • Athletic Secretary

  17. So, what is on the cut list? • All day every day kindergarten, and extra curricular activities? • Middle School Language or Music? • High School Science, English or Foreign Language Teacher? • Is there even a choice?

  18. So what about administrators? • SMS – Every school must have the services of a principal. Every school with 15 teachers shall have the services of a full time principal.

  19. So what about administrators?15 – 1 Ratio • What does 153+316+555 = More U.M. • High School (2 administrators) • 40 teachers: 20-1 ratio • Middle School (2 administrators) • 49 teachers: 24.5-1 ratio • Elementary School (2 administrators) • 55 teachers: 27.5-1 ratio

  20. TransportationCuts not on the table? • We are not required to provide transportation for students 9-12 • Still running the same areas and have over 700 less riders – Lose $25,000 • Closing Gomer cost us about $25,000 • K-12, 2 mile walk zone $75,000 • 2 mile walk zone HS only $25,000

  21. Without the levyCarryover Balance: • Counting the Governors $774,000 • 2012-13 $1,503,142 • 2013-14 $1,194,297 • 2014-15 $ 138,946 Without the Governors Proposal? 2012-13 $1,503,142 2013-14 $420,297 2014-15 -$590,054

  22. How do we cut $1,000,000 • Core Teachers $363,000 • Non-Core $218,750 • Athletics $485,000 • Cut List $1,066,750

  23. What additional costs are out there? • New Charter School(s) • Center for Autism and Dyslexia • Additional ESC Costs • Health Care • Staffing for 3rd Grade Guarantee • Additional staff for evaluation?

  24. Extra Curricular Activities • Reduce number of activities • Fall • Football – Volleyball / B&G Soccer • Winter • Boys and Girls Basketball • Spring • B & G Track, Softball, Baseball

  25. Extra Curricular Activities • Other cuts • Middle School Sports • Musical • Student Council • Quiz Bowl Teams

  26. Extra Curricular Activities • Cuts • Fall • X-Country, Golf, Girls Tennis • Winter • Wrestling • Spring • Boys Tennis

  27. What about Transportation? • Transportation Supervisor • Reduced miles traveled, fuel consumption, man hours • $1 million dollar a year operation • We travel 299,377 miles in FY12 • Down from 403,654 miles in 2002 • 83,123 gal. 2001 - 51,598 gal. 2012 • Man hours 2001 in 134 in 2012 in 94

  28. Transportation Costs Increase • Bus Replacement • 18 year plan, 1.5 per year • In 2002 we received $48,000 reimbursement on a $56,000 bus. • Today we receive $0.0 reimbursement on an $88,000 bus (367% increase). • Fuel 2001 $0.86 2012 $350.00

  29. Transportation • Bus Fleet • 2002 – 36 busses, 34 on daily runs • 2012 – 28 buses, 22 on daily runs • 2002 – 403,654 miles – 2,293 per day • 2012 – 299,377 miles – 1,701 per day

  30. Transportation • District 68 square miles, 66% in 14 sq. miles. • 22% of students live in the Laurel Oaks, Lobo and Village (6 sq. miles). • 44% of students live in Edgewood, Sherwood, and Northland areas (8 sq. miles). • Remaining 33% live in 54 sq. miles

  31. TransportationWhat about outsourcing? • “In terms of cost, union staff, your operation truly appears to be one of the best managed I have seen.” • “I find it difficult to recommend outsourcing and believe, on the contrary, a congratulations on a well run student transportation department is in order.” – Barry Bryan

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