April 21, 2010 Sacramento, CA

1. April 21, 2010Sacramento, CA CASEMIS Webinar

2. CASEMIS Changes June 2010

3. Changes to Table A

4. Changes to Table A, cont’d

5. Changes to Table A, cont’d New Field Numbers

6. Race/Ethnicity Requirements Race and ethnicity data will be aggregated and reported using the following seven categories: Hispanic or Latino of any race; and, for individuals who are non-Hispanic/Latino only: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White, and Two or more races Schools and districts must begin collecting race and ethnicity data according to the final guidance beginning in the fall of 2009. CASEMIS is being adjusted in conformance with overall CDE efforts. Letter to districts re: collection http://www.cde.ca.gov/ds/sp/cl/documents/raceethnicity08.pdf 6

7. December Software Options 7 • Two versions of the CASEMIS software were available: • New Ethnicity Compatible CASEMIS • Old Ethnicity Compatible CASEMIS • SELPAs could choose either version for December 2009 • Only New Ethnicity compatible CASEMIS is available in June 2010

8. In the new ethnicity codes, the first question is whether the student is Hispanic

9. Code 500 – “Hispanic” has been from the category list removed. It is not available to use in the RACE1, RACE2, RACE 3 fields

10. second race There are three race categories for students who are non-Hispanic/Latino RACE1 RACE1

11. Dates Updated

12. New FEDSET_PRS field

13. New PARINPUT field due in June 30 submission

14. Grade 4 eliminated from PARTI_WRTG

16. Coding Students Served in County Jails

17. Added Comment

18. Table C Reason Codes

19. Table D Changes

22. Note that Ethnicity codes are the “old” codes which were in effect when students to be included in Table D were last in the system.

23. Updated SSID responsibilities are included in the technical assistance guide and also on the web at: http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

24. New Error Code

25. Preferred Naming Convention PLEASE use the following naming convention when submitting data tables, SL_XXXX_TableY, for example SELPA #1234 Student Data Table name would appear as SL1234_TableA.

26. CASEMIS Changes for 2010-2011

27. New Transition Fields

28. New Indicator 13 - Transition “Percent of youth with IEPs aged 16 and above with an IEP that includes appropriate measurable postsecondary goals that are annually updated and based upon an age appropriate transition assessment, transition services, including courses of study, that will reasonably enable the student to meet those postsecondary goals, and annual IEP goals related to the student’s transition services needs. There also must be evidence that the student was invited to the IEP Team meeting where transition services are to be discussed and evidence that, if appropriate, a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority.” (20 U.S.C. 1416(a)(3)(B))

29. Indicator 13 Options • data can be collected from the Special Education Self Review (SESR) data: • data can be collected using an online survey of school districts selected under an approved federal sampling plan; • the data can be collected in CASEMIS using a new Table E; or • the data can be collected by adding fields to Table A of CASEMIS.

32. DRAFT

33. DRAFT

34. DRAFT

35. DRAFT

36. DRAFT

37. DRAFT

38. DRAFT

39. DRAFT

40. Personnel Data Report

41. DRAFT

42. Data Entry Issues

43. Charter Schools

44. Reporting as Charter LEA

45. Percent = C A – B – D A: Children served in Part C, less children whose refer_date is after their third birth date B: students where plan_type was ‘90’ (ineligible) and the init_eval was before the students’ third birthday. Init_eval must not be blank. C: students where the init_eval was not blank, the plan_type wasn’t 90 and the init_eval was before or equal to the third birthday OR init_eval was blank, the last_iep was not blank and was before or equal to the third birthday. D: students who had a non –blank init_eval and tbdlay and whose init_eval was after their third birthday. C to B Transition

46. Data Oddities • Init_eval • 1,202 students had a blank init_eval (7.03% of Children referred from Part C by their 3rd birthday) • 62 students had a blank init_eval AND last_iep with a blank tbdelay • 59 had plan_type = 90 (Not Eligible) • 57 had no entry_date • 5 had values for exit_reason, 4 had invalid codes (AA) • 1, 141 students had an init_eval prior to their second birthday • 630 had an init_eval prior to their first birthday • 344 had an init_eval 900 days prior to their third birthday (at approx. 6 months old) • 466 (2.72%) students had an init_eval the same day as their third birthday • Tbdlay • 208 students had an entry in tbdlay but had their init_eval prior to their third birthday.

47. Percent = No. assessed w/in 60 days (students assessed – students delayed) Students assessed: students with prnt_csnt after 5/1/2008 Number assessed within 60 days: students assessed with init_eval not blank and less than 61 days from prnt_csnt. Students delayed: students assessed with init_eval not blank and after 60 days of prnt_csnt with a valid evldlay code. 60 Day Timeline

48. Data oddities • Init_eval • 203 students had a blank init_eval • 11,308 students had prnt_csnt and init_eval on the same day. • Evldlay • 1, 291 students had an entry in evldlay but were within the 60 day timeline.

49. Accountability

50. Ethnicity Data • What we did with old data: • When a district/SELPA submits data using the "old" method (ethnicity 1-4) – • CDE will used any response of hispanic in any of the four fields to determine that the student was hispanic. • The remainder of the students were checked to see if they have only one ethnicity response (ethnicity 1) and those students were reported in the appropriate single ethnicity field. • All other students (those with multiple ethnicities who do not include a hispanic response) were counted as multiple responders.