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Document Imaging @ Dickinson College

Document Imaging @ Dickinson College. presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009. General Announcements. Please turn off all cell phones/pagers

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Document Imaging @ Dickinson College

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  1. Document Imaging @ Dickinson College presented by Terry Beard, Application Developer Deb Bolen, Associate Registrar Pennsylvania Banner Users Group 2009

  2. General Announcements • Please turn off all cell phones/pagers • If you must leave the session early, please do so as discreetly as possible • Please avoid side conversations during the session. • Please feel free to ask questions at any time during the session or hold your questions to the end. • Thank you for your cooperation!

  3. About Dickinson College • Traditional four year liberal arts college offering Bachelor of Arts and Bachelor of Science degrees • About 2400 students • Converted to Banner 7.x in 2006 • Upgraded to Banner 8.2 in November 2009 • NolijWeb – document imaging software

  4. Background • NolijWeb Implementations • 2004: Admissions Office • 2007: Registrar’s Office • 2008: Human Resources • Career Center and Advising • Custom Applications • CLIQ: Student Profile • DC_SCAN

  5. Admissions Office • Nolij Implementation • Installed on MS SQL Server platform • Three scanning stations using DC_SCAN • Processes tied to Recruitment Plus • NolijAssist

  6. Scanning Process using DC_SCAN • Custom Visual Basic Application • Prepare documents with coversheets • Scan documents in batch • multiple students • multiple document types • Review documents • Process documents to Nolij

  7. DC_SCAN

  8. Registrar’s Office • Nolij Implementation • Installed on Oracle platform • Batch Scanning on Sharp AR series copier & Canon high-speed scanner • DC_SCAN • Automated import from Admissions • Instant availability to Student Profile

  9. Registrar’s Office • Nolij Implementation • Fall 2007 incoming students – no paper files • Notified advisors in Summer 2007 • Current student paper files: • Approximately 1150 files • Began scanning Fall 2007 • Completed Fall 2008

  10. Student Profile • Comprehensive view of a student’s academic information – real-time • Includes data retrievable by some in Self-Service, but requires accessing several screens • Expands access to users who don’t have Banner-defined role, i.e. advisor • Look up by Banner ID, user name, student name • Can be printed to PDF • Reduces staff training and administrative maintenance

  11. Student Profile Details • Demographic information with photo from ID system • General student and curriculum information • Comments • Honors • Holds • Awards • Current Schedule • Classes taken including transfer courses • Grades – additional access required • Document Addendum – additional access required

  12. . 10+ INB forms – SPAIDEN, SGASTDN, SGAADVR, etc. 6+ SSB forms

  13. Student Profile Example

  14. Document Addendum • TIFs and PDFs are displayed as PDFs • All other formats are handled by the PC (.doc, email) • Only certain users can see certain documents • General users have no access to documents • Advising Office & Registrar’s Office use NolijWeb to access all student files • Documents are pulled from file share; not directly available from the web

  15. Moving Forward • No current means for advisors to add notes to student’s file • Currently working on a project to access course information files through NolijWeb • Migrate CLIQ application to Adobe Flex environment

  16. Questions & Answers

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